SOW.pdf

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

CG Air Station Traverse City

1175 Airport Access RD Traverse City, MI 49686

Project Specification For

Front Gate Security Monitoring and Entry System 01April2025

Scope of Work

INTRODUCTION

• Remove all existing front gate security monitoring and entry systems

• Install new front gate security monitoring and entry systems

SITE VISIT

Site visits are necessary before quotes involving services can be submitted, except for basic training or simple startup processes. All Contractors shall provide Air Station

Traverse City 24hr notice before all planned site visits.

MRO/USAGE STATEMENT

The existing front gate security monitoring and entry systems does not meet current operational security standards. A new front gate security monitoring and entry system needs to be installed.

STATEMENT OF WORK:

The Contractor shall provide all labor, tools, materials, equipment, safety measures, supervision, and services, unless otherwise specified, to complete the work required. All work and procedures shall be performed in conformity to the specifications and work requirements. All local labor standards for occupational safety and health apply.

The existing front gate security monitoring and entry systems does not meet current operation security standards. New system shall have a minimum of three cameras with future expansion capacity. All cameras shall be capable of allowing remote viewing from a Coast Guard provided smart phone and internet application. Cameras shall be capable of High Definition day/night, as well as low light and inclement weather capabilities. The camera array shall have a minimum of one camera facing the driver’s side window at the gate entry point. One camera facing the rear of the vehicle towards the entrance to Air Station Traverse City. One camera facing the front of the vehicle away from the entrance of Air Station Traverse City.

The new front gate entry system with keypad shall be hardwired, have cellular capabilities for remote entry via smart phone, and a LED back light for clear display of the keypad in low light conditions. The entry system must be capable of interfacing with the existing gate operation mechanism installed.

SCOPE OF WORK

The Contractor shall be responsible for the following services, start-up and/or training:

• Contractor shall remove all existing front gate security monitoring and entry systems that does not meet current operational security standards.

• Contractor shall be responsible for any required permits required to complete the scope of work.

• The new front gate entry system shall be stainless steel or other suitable material for weather conditions, IP65 waterproof, weather resistant, hardwired, have cellular capabilities for remote entry via smart phone, local keypad entry and a LED back light for clear display of the keypad in low light conditions.

• All new equipment shall be hard wired, securely mounted with stainless steel hardware, waterproof, weather resistant, and provided by the Contractor to complete the scope of work.

• New system shall have a minimum of three cameras installed and have the software support future expansion, unlimited input/output controllers.

• All cameras shall be IP65 or greater waterproof and weather resistant.

• Cameras shall able to be viewed remotely via smart phone; have HD video during the daytime, nighttime, all other low light, and adverse weather conditions.

• One camera will be facing the driver’s side window, one facing the rear of the vehicle overlooking the enter to the front gate, and one camera facing away from the front gate pointed at the front of the vehicle.

• The Contractor will provide licensed security guard that will be responsible for facility security any time the front gate will not be operational during the hours of 1500- 0800

MATERIAL LIST

• The new front gate entry system shall be in a stainless-steel mounted box, IP65 waterproof, weather resistant, hardwired, have cellular capabilities for remote entry via smart phone, 10-key 1 gang entry reader and a LED back light for clear display of the keypad in low light conditions.

• Video DVR to support a minimum of 3 cameras, Recommended 8TB of storage or more.

• New stainless steel or similar non-corrosive hardware and wiring

• Waterproof master controller box with lockable enclosure. Includes additional expansion capacity.

• Software supports up to 40 doors, 40 Cameras, unlimited input/output controllers include 1 default partition

• 1 IXG-DM7-HIDA IP Video entrance station with HID reader

• Mobile App gateway with cellular connectivity with sim card

• Video master station, SIP compatible with 7” touchscreen, privacy handset, black

• Video sever with a minimum of 8 TB hard drive space, capable of reviewing video footage 14days old; as well as the ability to download and save videos.

• All required camera licenses for recording.

• 2 LOCO5AC Ubiquiti PTP Nano Station Small

• 2 US-8-150W UBNT 8 Port POE Switch

All items listed above are recommendations and can be substituted to meet the same form and function.

GENERAL DISPOSITIONS

1.0 BASE ENTRY

1.1 The Contractor shall obtain the necessary passes and/or identification for entry into

Air Station Traverse City, for all employees prior to commencement of work. The Government reserves the right to refuse to issue a pass to an employee of the Contractor for any reason deemed valid by the Government. The Contractor will be required to provide the Security Forces with vehicle registration, proof of insurance, driver’s license, and a picture ID to obtain a pass for entry on the base, at the front gate and/or quarterdeck.

1.2 Contractors shall notify DC2 Mils Lamb, the Air Station Traverse City POC, at

(334) 595-3988 at least 24 hours in advance of contractor deliveries, subcontractors and prime contractor personnel. Information to include company name, personnel, and phone numbers. Otherwise access to the Coast Guard facility will be denied.

2.0 WORK SITE CONDITIONS

2.1 The Contractor shall take all necessary precautions to adequately protect all personnel, public and private property from harm within the areas of work. During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards, 29 CFR Part 1926 - Safety and Health Regulations for Construction. The contractor shall provide barriers, temporary fencing, trench covers, fall protection, etc. wherever work could cause injury to workers, visitors, Coast Guard personnel, or dependents.

2.2 The Contractor shall keep the project site clean and free of clutter when work is not performed at the site. Remove rubbish and debris from the site daily, do not allow it to accumulate inside or outside of the work area.

2.3 Refuse, excess or waste materials resulting from construction operations shall become the property of the Contractor and shall be recycled and/or disposed of off Government property. All refuse or recycling disposal shall be done in accordance with federal, state, and local laws and regulations.

3.0 MAINTENANCE SERVICES

3.1 If additional work is required over and above the herein specified, the Contractor shall notify the POC for appropriate decision and action.

4.0 PROJECT COMPLETION/PERIOD OF PERFORMACE

4.1 All portions of existing work that has been damaged or altered in any way during performance of work shall be repaired or replaced in kind, in an approved manner, to match existing adjoining work. All work of this nature shall be performed by the Contractor at their expense and left in a condition similar to that which existed prior to the start of the work.

4.2 The Contractor shall have a maximum of sixty (60) calendar days after contract award to complete the project.

4.3 The Contractor shall notify the Air Station Traverse City Engineering POC in writing five (5) working days in advance of the date they intend to commence on-site work, and five (5) working days prior to the date that work will be ready for final inspection

5.0 WARRANTY

5.1 The Contractor shall warrant that all work performed under this Statement of Work (SOW) meets all requirements and is free from any defect in, material and workmanship for a period of not less than 12 months.

5.2 No charge service calls for a period not less than five calendar years. Includes travel, troubleshooting and labor incurred during the correction of system outages

6.0 PRICING VALIDITY

6.1 Vendor quote must include the following statement:

"Vendor has reviewed the customer's SOW and certifies that the price covers the customer's requirement. No additional funds will be required."

7.0 INSURANCE.

7.1 Vendor must provide a copy of your liability insurance.

8.0 Additional Information.

9.0 POC

9.1 POC for Project Management is DC2 Mils Lamb, (334)595-3988

9.2 POC for Utilities is MK1 Aaron Pratt, (951)795-3563

9.3 Security Office is LCDR Derrick Rocky, (310)626-2933