SOW.pdf

SOW Office Workplace Furniture – Tier II

Page i of 16

SOW Office Workplace

Furniture – Tier II Version 1.1

March Air Force Base, CA, USA

2 Aug 2024

Revision 2

Page ii of 16

Table of Contents

Section Section ............................................................................................................................................................ ii Revision History ............................................................................................................................................. ii

1.0 Background cover sheet or appendix

2.0 Scope

3.0 Description of Work

3.1 General Work

3.2 Design Work

3.3 Product Markings/Documentation/Tools

3.4 Delivery Work

3.5 Installation and Removal Work

3.6 Inspection/Acceptance Checklist

4.0 Product

4.1 Monolithic Panels and Components

4.2 Stackable Panels and Components

4.3 Modular Furniture

4.4 Demountable Walls

5.0 Government Furnished Property/Support

6.0 Site Conditions

7.0 Voluntary Protection Program (VPP)/Safety

8.0 Base/Installation Specifics

9.0 Deliverables (CDRLs)

10.0 Performance Objective Summary

Revision History

Author Name Date Reason For Changes Version

Rafferty 3/13/24 Initial Phase 1 Rafferty 8/2/2024 Updated SOW 2

Rafferty 8/6/24 Updated SOW 3

1 Background cover sheet or appendix This project is being solicited in compliance with the Department of Air Force (DAF) Office Workplace Furniture (OWF) Program. Manufacturers (Tier I) have established discounted prices for their product lines and have authorized specific Small Business Dealers (Tier II) to propose on projects using the discounted pricing.

2 Scope As directed by mandatory use letter dated January 2023, this project will be proposed using product lines with discounts as described in the Tier I contract. Discounted product pricing has been previously established by the Tier I manufacturer for each product line, but the Contractor (KTR) in this case, an authorized Tier II dealer of said manufacturer, will propose discounted pricing for those items or services on the Tier I discount list.

This project will be awarded on a competitive basis using total project cost. A site visit has NOT been established.

The sizes and measurements below are approximate until the KTR performs the site visit. Please see PWS paragraph

8.0 for more details on the site visit.

2.1 For this project, the 452nd OSS (RAWS) requires the following product types: Stackable panel systemutive-level, collaboration standalone workstations, business-level collaboration standalone workstations, hoteling systems, task chairs, guest chairs, and supporting furniture (i.e., file cabinets, wardrobes, bookshelves, etc.).

2.2 For this project, the 452nd OSS (RAWS) requires the following number of Stackable Panel Systems (*Note: Dimensions are approximate. Exact dimensions will be determined by the contractor in the design):

2.3.1 Conference Room

2.3.2 (Rm 100-1) Adjustable Bookshelves x 3

2.3.3 (Rm 100-1) Large Glass mounted Magnetic Whiteboard x 2

2.3.4 (Rm 100-1) Triangular Conference Table (13 Person-determine size for best fit during design) w/ receptacle boxes

2.3.5 (Rm 100-1) Ergonomic Conference table Task chairs w/ Headrest x 13

2.3.6 (Rm 100-1) Long office credenza w/ equipment storage “Breathable” (determine size for best fit during design)

2.4.1 Cubicle Farm

2.4.2 (Rm 101-1) Oval Conference Table (determine size for best fit during design)

2.4.3 (Rm 101-1) Ergonomic Conference table Task chairs w/ Headrest x4

2.4.4 (Rm 101-1) Adjustable Bookshelves x 2

2.4.5 (Rm 101-1) U-Shape Cubicles with sliding doors x8 (determine size for best fit during design) 7W x 7D x 63”H

2.4.6 (Rm 101-1) Ergonomic office Task chairs w/ Headrest x 8

2.4.7 (Rm 101-1) Office Wardrobe Cabinet combo x 8

2.4.8 (Rm 101-1) Overhead filing cabinet with lights x 8

2.4.9 (Rm 101-1) Under-desk locking file cabinet (3-drawer) w/ Seat pad x 8

2.4.10 (Rm 101-1) Magnetic white board x 8

2.4.11 (Rm 101-1) Tack-board x 8

2.4.12 (Rm 101-1) USB/Power outlet stations x 8

2.4.13 (Rm 101-1) Electric/Motorized adjustable desk (Sit to Stand)

2.4.14 (Rm 101-1) Adjustable Monitor Arms x 16

2.4.15 Dismantle existing office dividers and remove from site

2.5.1 Break Room (Kitchenette)

2.5.2 (Rm 103-1) Overhead wall mounted storage Cabinets (determine size for best fit during design)

2.5.3 (Rm 103-1) Storage Cabinets wall mounted w/ Countertops (determine size for best fit during design)

2.5.4 (Rm 103-1) Electrical Power stations x4

2.6.1 Supervisors Office

2.6.2 (Rm-104-1) L-shaped workstation 56” x 30” height-adjustable main desk, 24” x 96” return (determine size for best fit during design)

2.6.3 (Rm-104-1) Electric/Motorized adjustable desk (Sit to Stand)

2.6.4 (Rm-104-1) Ergonomic Executive chair w/Headrest x1

2.6.5 (Rm-104-1) Ergonomic office Guest chairs x 2

2.6.6 (Rm-104-1) Office Wardrobe Cabinet combo

2.6.7 (Rm-104-1) Office Credenza w/ file storage

2.6.8 (Rm-104-1) Overhead filing cabinet with lights

2.6.9 (Rm-104-1) Under-desk locking file cabinet (3-drawer)

2.6.10 (Rm-104-1) Magnetic Glass mounted white board x 1

2.6.11 (Rm-104-1) Tack-board

2.6.12 (Rm-104-1) USB/Power outlet stations

2.7.1 Rest Room

2.7.2 (Rm 105-1) Bathroom Storage lockers (12 Person)

2.8.1 Maintenance Office

2.8.2 (Rm 107-1) Storage Cabinets Heavy Duty x2

2.8.3 (Rm 107-1) Anti-Static Workbench - Standard, 60 x 30_ H-2043 – Uline w/ power outlets-overhead light and ministorage bins

2.8.4 (Rm 107-1) Uline Polyurethane Work Stool H-8512 – Uline x2

2.8.5 (Rm 107-1) 1122 Industrial Bin Cabinet - All-Welded 14 Gauge Steel _ Lyon

2.8.6 (Rm 107-1) 1124 Industrial Bin Cabinet - All-Welded 14 Gauge Steel _ Lyon

2.8.7 (Rm 107-1) Wall Mounted Overhead Storage x2 (Safety Climbing Gear)

2.8.8 (Rm 107-1) Wall Mounted pegboard w hooks (Safety Climbing Gear)

2.9 Shipping And Receiving

2.9.1 (Rm 110-1) Shipping and Receiving Storage Cabinets wall mounted w/ Countertops (determine size for best fit during design

2.9.2 (Rm 110-1) Electrical Power stations

2.9.3 (Rm 110-1) Storage cabinets w/ adjustable shelves and wheels (determine size for best fit during design)

2.10.1 For this project, the 452nd OSS (RAWS) requires the following number of Collaboration/Hoteling Systems:

2.10.1.1 Oval Conference Table (Rm 101-1)

2.10.1.2 Square Conference Table (Rm 104-1)

2.11.1 For this project, the 452nd OSS (RAWS) requires the following number of Task Chairs:

2.11.1.1 12 x task chairs – brand-name or equivalent to “Mirra-2” chair by “Herman Miller”, standard adjustable height, adjustable lumbar support, Head support, adjustable arms, casters. (Cubicle Farm)

2.11.1.2 13 x conference table Task Chairs, adjustable lumbar support, Head support, adjustable arms, casters (Conference Room) For this project, the 452nd OSS (RAWS) requires the following number of Guest Chairs:2 x guest chairs – brand-name or equivalent to “Dorso S-line” guest chair by “Krug”, casters

2.12.1 For this project, the 452nd OSS (RAWS) requires the following number of Accessories:

2.12.1.1 USB/Power outlet stations x 9

2.12.1.2 Electrical Power stations x 6

2.13.1 It is the responsibility of the KTR to validate the actual site conditions as well as any specific programming needs of the 452nd OSS (RAWS). In no case shall prices exceed the discounted price amount established in the Tier I contract. A final furniture layout and Bill of Materials (BOM) will be submitted, provided it meets 452nd OSS (RAWS) requirements and accommodates the physical environment as part of the proposal. Design requirements can be found in PWS paragraph.

2.13.2 For any Demountable Walls, a lineal foot estimation will be included along with the anticipated wall materials such as paint, fabric, wood, or glass, as well as the number of doors or windows to be included.

2.13.3 For any task chairs of the type covered by the DAF Mandatory-use Seating II program, the KTR is hereby directed to purchase said chairs from the DAF Seating II program dealers and pass them along to the 452nd OSS (RAWS) AF at cost.

3 Description of Work

3.1 General Services: Definition – The coordination and management of all products, equipment, and people required to create, deliver, and install new office workplace furniture within a DAF location. This includes on-going servicing of any items deemed defective due to manufacturing errors as well as the replacement or repair of any damaged item after purchase.

3.1.1 The KTR shall perform tasks on OWF in accordance with (IAW) the requirements stated in this contract and the Tier I Contract.

3.1.2 The KTR shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals, and all other items and services necessary to provide and install OWF.

3.1.3 The KTR shall be knowledgeable of and comply with all applicable Federal, State, and local laws, codes, permits, DoD, DAF, and March ARB requirements and instructions required for the performance of the duties in this Statement of Work (SOW).

3.1.4 The KTR shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall follow Federal and installation policies and procedures.

3.1.5 The KTR shall provide a Project Manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the KTR when the Project Manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

3.1.6 The KTR shall provide a Project Manager with a minimum of three (3) years of experience installing your company's product, responsible for project site management, scheduling, coordination, and technical assistance to the DAF representative as required throughout the project. Resumes and letters of intent shall be provided upon request.

3.1.7 Any electrician provided by the KTR shall be a licensed electrical contractor. The electrician will be paid in accordance with Davis-Bacon Wage Determination #CA20230025.

3.1.8 The KTR shall submit a complete list of personnel IAW installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that everyone will be able to present a current and valid State/Federal identification complying with the REAL ID Act, to meet March ARB security requirements (Please adhere to the information within the 452d Security Forces Pamphlet).

3.1.9 The KTR shall not employ persons for work on this contract if such employee is identified to the KTR by the

CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. KTR personnel shall present a neat appearance and be easily recognized as KTR employees.

3.1.10 The KTR shall be the authorized dealer of the specific OWF manufacturer proposed for the project.

3.1.11 The KTR shall manage ordering, shipment, delivery, and installation of all new furniture from manufacturer to final acceptance by the Government Program Manager (GPM).

3.1.12 The KTR shall provide customer service during normal duty hours, 0700-1600 hours, Monday through

Friday; except for Federal Holidays.

3.1.12.1 Recognized U.S. Federal Holidays are as follows:

3.1.12.1.1 New Year’s Day

3.1.12.1.2 Martin Luther King Jr.’s Birthday

3.1.12.1.3 President’s Day

3.1.12.1.4 Memorial Day

3.1.12.1.5 Juneteenth Day

3.1.12.1.6 Independence Day

3.1.12.1.7 Labor Day

3.1.12.1.8 Columbus Day

3.1.12.1.9 Veterans Day

3.1.12.1.10 Thanksgiving Day

3.1.12.1.11 Christmas Day

3.1.12.2 If the Federal Holiday falls on a Saturday, it is observed on Friday. If the Federal Holiday falls on Sunday, it is observed on Monday.

3.1.13 When the KTR desires to work other than standard times, a written request shall be submitted to the GPM for approval. Written approval from the CO must be received before proceeding with the work. The request shall be submitted at least five (5) workdays prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during non-standard hours.

3.1.14 The KTR shall provide alternate work locations for employees or allow employees to take vacation during designated Government non-workdays or other periods where Government offices are closed.

3.1.15 All DAF inquiries shall be responded to by a KTR representative within two (2) business days.

3.1.16 Meetings may periodically be held between base personnel and KTR management to discuss contract status.

The CO will notify the KTR in writing in advance of the place and time of required meetings.

3.1.17 RESERVED

3.1.18 The KTR shall be responsible for coordination of an escort through any controlled areas through the GPM.

3.1.19 Lost vehicle and entry passes shall be reported immediately to the 452 Security Forces Squadron (SFS) as well as the GPM IAW 452 SFS policy.

3.1.20 The KTR shall be responsible for any storage of all OWF, components, parts, and assemblies prior to and during installation IAW the agreed upon delivery schedule.

3.1.21 RESERVED

3.1.22 The KTR shall maintain the capability to adjust KTR workforce in the event of unforeseen circumstances such as extended duty hours, travel, training classes, and/or mission-related changes. These expenses are reimbursable with prior approval of the GPM and the CO.

3.1.23 The KTR shall maintain continuity between the support operations at March ARB and all other assigned performance locations and the KTR’s corporate offices. The KTR shall provide the necessary resources to manage and administer the contract. The KTR shall, as a minimum, maintain a single point of contact for this effort to be available in person to the CO and 452nd OSS (RAWS) AF Facility Managers, during the same business day.

3.1.24 The KTR shall provide for the management and support of personnel, including:

3.1.24.1 Making necessary arrangements for employees required to travel.

3.1.24.2 Supporting personnel co-located on March ARB, and other locations specified with additional resources, expertise, and advice.

3.1.24.3 Necessary infrastructure to support work to be accomplished off-base.

3.1.24.4 Conducting personnel meetings.

3.1.24.5 Providing administrative support for employees in a timely fashion.

3.1.24.6 Providing facility and staff security requirements.

3.1.25 All KTR personnel attending meetings, answering Government telephones, and working in other situations where their KTR status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government Officials.

3.1.26 The KTR shall ensure that all documents or reports produced by KTR personnel are suitably marked as KTR products or that KTR participation is appropriately disclosed.

3.1.27 The KTR and its subcontractors shall complete anti-terrorism training and send certificates of completion to the CO (this is a DoD requirement found on pages 10-11 of the 452d Security Forces Pamphlet -or- access at this link @ https://jko.jten.mil/courses/AT-level1/launch.html).

3.2 Design Work: Definition – The task of providing professionals versed in programming, space planning, and product specifications, who can communicate product capabilities to the customer, to ensure products purchased meets requirements.

3.2.1 As a part of the request for quote process, the KTR will propose products and a design that considers site layout considerations, as well as other information gathered during initial customer review at the discounted price upon which the award will be based.

3.2.2 In no case should product prices exceed the discounted amounts set forth in the Tier I contract applicable to the KTR. The proposal shall show list price, discount(s), and net price.

3.2.3 The KTR shall provide design services, including space planning, site verification, material selection, and programming as necessary for the project.

3.2.4 The KTR shall define and furnish the necessary hardware, software, and all other equipment necessary to accomplish design tasks. Standard equipment in addition to the hardware and software shall include but not necessarily be limited to reproduction machines, plotters, paper, pencils, fax machines, and office furniture.

3.2.5 The KTR shall be responsible for the collection of information relevant to the design/redesign of a space.

Examples could include personnel interviews, questionnaires, and walk-through inspections of the facility, as well as the existing furniture database (if available).

3.2.6 The KTR shall participate in a site evaluation (site visit) to ensure the proper fit of the furniture within the given space and that all structural and other anomalies are considered.

3.2.7 The KTR is responsible for notifying the GPM of all power requirements regarding the location of communication, LAN and power junction boxes, with the expectation that the Government will be responsible for providing and locating those junction boxes within 4'-0" of the ceiling penetration of the power pole location provided by the KTR.

https://jko.jten.mil/courses/AT-level1/launch.html

3.2.8 The KTR’s design shall ensure that power poles do not protrude into main walkways.

3.2.9 The KTR’s design shall ensure that all outlets included in the design are accessible to the user, free and clear of obstacles.

3.2.10 The KTR’s design shall not allow more than four (4) cubicles to be served by a single circuit.

3.2.11 The KTR’s design shall ensure that no more than two (2) duplex outlets (four [4] plug in points) are put onto the same circuit.

3.2.12 The KTR’s design shall ensure that no existing wall outlets or thermostats are covered or concealed by panels or other systems furniture components.

3.2.13 The KTR’s design shall consider utilized, wall-mounted applications where possible.

3.2.14 The KTR shall utilize any existing Government product to its maximum as applicable when the project includes add-on parts to existing systems furniture.

3.2.15 All KTR designs of furniture layouts, including original designs and any subsequent redesigns, shall be accomplished by qualified professional designers who should have at least three (3) years’ experience using software like that proposed for this contract.

3.2.16 The KTR shall meet with the GPM to review the installation drawings prior to submission of any revised price quote.

3.2.17 The KTR shall provide additional drawings of furniture layouts, if requested by the GPM, on a non-rewritable CD or DVD in both .dwg and .pdf formats unless otherwise specified in the contract.

3.2.18 The KTR’s hardware/software shall perform computerized inventory, computer-aided design, automated take-off function, and report generation for all product purchased. The KTR’s software for this contract shall be compatible with AutoCAD and MicroStation. The KTR’s software shall also be fully compatible with the most current version of Microsoft Windows.

3.2.19 The KTR’s design services shall include an initial complete design with up to two (2) additional minor revisions prior to final approval.

3.2.20 The KTR’s designs of each location shall include a Basic Component Floor Plan sheet of all tagged system furniture and workstations, to include graphic symbols for all major hanging components (flipper cabinets, shelves, task lights, tack boards, work surfaces, drawers, etc.) as determined by the Government. The KTR’s design sheet shall include station numbers, movable walls, and associated product locations, in 1/4" = 1'-0" scale.

3.2.21 The KTR’s designs of each location shall include a Panel and Hardware Layout sheet of all finish colors and fabrics, panel widths (30", 36", 42", etc.) in 1/4" = 1'0" scale, in addition to display hardware, keys, and locksets.

3.2.22 The KTR’s design sheet layouts of each location shall include a Furniture Power Distribution sheet in 1/4" = 1'0" scale of the location of all powered panels, powered components, receptacles, communication ports, power poles, powered raceways, base electrical feeds, and building connection points.

3.2.23 The KTR shall provide a Bill of Materials (BOM) detailing all inventory, including three (3) copies of all basic floor plans, movable wall plans, panel plans, and electrical layout plans to the GPM within ten (10) business days after the final design has been accepted by the 452nd OSS (RAWS) AF.

3.2.24 The KTR shall maintain an updated, automated master copy of all furniture layouts, (designs/redesigns) accomplished under this contract for the duration of the warranty, after Government acceptance of the project.

3.2.25 The KTR shall be responsible for drawing/design changes due to KTR errors or omissions in the layout and the corrected drawing and BOM shall be delivered to the Government within three (3) calendar days of the request.

3.2.26 The KTR shall provide the GPM a copy the installation drawings and BOM via mutually agreed upon electronic media.

3.2.27 The KTR shall make the Government aware of any discrepancies to existing conditions not previously identified.

3.3 Product Markings, Documentation, and Tools: Definition – The items used after product acceptance used to identify or modify a particular product.

3.3.1 The KTR shall provide all documentation (e.g., owner’s manuals, warranty information, assembly instructions, maintenance, care instructions, operating instructions, etc.) to the GPM upon completion of the installation for Government review.

3.3.2 The KTR shall provide special assembly tools (e.g., security hardware wrench, spare parts provided with the furnishings, etc.) to the GPM prior to final Government acceptance of products and services.

3.4 Delivery Work: Definition – The transportation of all products (e.g., loading, unloading, storage, all necessary movement, etc.) from factory to final on-site set-up.

3.4.1 The KTR’s Project Manager shall be responsible for on-site coordination of all staging and deliveries, to include access to and operation of any equipment needed for unloading and the movement of materials or products. This includes any products obtained from suppliers other than the holder of the Tier I agreement.

3.4.2 The KTR shall be responsible for the determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location. Special circumstances may be identified to and negotiated with the CO.

3.4.3 The KTR’s delivery shall be IAW the terms of the KTR's agreement. If the ordering activity designates an accelerated delivery schedule, it will be identified in the contract.

3.4.4 The KTR’s agreement shall include a maximum of thirty (30) days off-site storage.

3.4.5 The KTR’s work shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

3.4.6 The KTR shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any KTR-owned tools or equipment, and any on-site storage being utilized.

3.4.7 The KTR shall maintain accountability and control of any keys provided and shall return them to the GPM upon completion of work. Duplication of keys or other means of access is not authorized.

3.4.8 The KTR shall prevent its personnel from entering any area other than the designated work area.

3.4.9 The KTR shall maintain a means of egress within all designated work areas to comply with fire codes.

3.4.10 The KTR shall ensure its personnel eat, drink, or smoke only in designated areas.

3.5 Installation and Removal Work: Definition – Manufacturer-certified professionals needed to install OWF per the approved design drawings.

3.5.1 The KTR shall provide or have the capability of obtaining support services to include the removal and warehousing of the proposed furniture and demountable walls.

3.5.2 The KTR shall appoint an authorized KTR representative who will be the company's senior representative on-site for all customer communication and shall enforce compliance of all requirements for the project. This KTR representative shall have a physical presence during any delivery and throughout installation unless agreed to by the GPM.

3.5.3 The KTR representative shall meet with the GPM to review the installation drawings prior to installation commencement.

3.5.4 The KTR shall install OWF IAW each requirement statement and basic component floorplan, panel plan, and electrical plan, designed and provided by the KTR with each purchase.

3.5.5 The KTR shall be liable for any damage to Government property caused by the KTR or their representatives.

3.5.6 During installation, the KTR shall protect all furniture and building materials, to include existing carpets within the installation space, with industry-approved protective coverings. The industry-approved protective coverings can include craft paper, moving blankets, and other similar material specifically designed to protect carpets and furniture. The KTR shall not use protective materials that will leave any type of residual print, outline, or imaging on any furniture or facility materials.

3.5.7 The KTR shall not repair damage to finishes unless directed by the CO. However, the installation KTR will be responsible to pay for damages made to Government property. The Government will make repairs and will charge the installation KTR after damages have been assessed and repairs have been completed.

3.5.8 The KTR’s services shall include product transportation of existing inventory as required.

3.5.9 The KTR shall uncrate or unpack all items and perform required assembly IAW the manufacturer instructions.

3.5.10 The KTR’s services shall include the inspection of product for shipping damage. If damage is found, the KTR shall be responsible for notifying the GPM and shall make all arrangements for the replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise approved or directed by the

GPM.

3.5.11 The KTR’s services shall include the assembly of product to conform to final CO-approved design drawings.

3.5.12 The KTR shall securely attach any furnishings that need to be attached to the building.

3.5.13 The KTR shall ensure that the installation of OWF is under the oversight of an on-site manufacturer-certified installation crew.

3.5.14 The KTR shall ensure that all communication outlet faceplates are provided with the OWF, based on the unique specifications of the IT requirements at that location.

3.5.15 The KTR’s services shall include the removal of packing materials from the installation and the cleaning of product including steam-cleaning re-used panels and the thorough cleaning of all products.

3.5.16 The KTR’s services shall include the removal of all excess product and its transportation to a GPM-approved warehouse or other location as specified.

3.5.17 The KTR shall dispose of all trash removed from the worksite IAW State laws.

3.5.18 The KTR shall recycle packaging and other recyclable materials wherever possible.

3.5.19 The KTR shall maintain environmental controls when working in any Government facility, to include, but not limited to, keeping doors shut and lights off when not in use, and turning off vehicle engines when parked.

3.5.20 The KTR shall have appropriate lamps in lighting fixtures, and the fixtures shall be in working order.

3.5.21 Prior to acceptance, the KTR shall clean all furniture only with the manufacturer's recommended cleaning agents or products.

3.5.22 The KTR shall provide all components, completely assembled, installed, and operational, including keys in each lock set.

3.5.23 The KTR shall ensure that all OWF, equipment, and accessories are level, square, and in proper alignment with adjoining furniture. The KTR shall also ensure that all drawers operate smoothly and stay closed when not in use.

3.5.24 The KTR shall perform an inspection to ensure that the installed OWF is free of surface dirt and defects, damaged components, is complete, and is ready for use.

3.6 Inspection/Acceptance Checklist: Definition – The procedure between the KTR and the GPM that validates all products have been installed IAW manufacturer guidelines and customer specifications.

3.6.1 The KTR’s authorized representative shall coordinate a post-installation walkthrough with the GPM.

3.6.2 The KTR shall document in a checklist all areas requiring correction and shall provide said checklist to the GPM upon completion of a joint KTR & GPM walk-through. Payment by the Government will not be authorized while checklist items remain open.

3.6.3 A final walk-through will be performed between the KTR, GPM, and the CO to ensure all checklist items have been addressed to the satisfaction of the Government.

4 Product

4.1 Monolithic Panels and Components: The KTR shall supply all monolithic panel system parts and components needed to fulfill a complete office as referenced on the OWF Tier I Contracts.

4.2 Stackable Panels and Components: The KTR shall supply stackable panel system products as referenced on the OWF Tier I Contracts.

4.3 Hoteling or Collaboration Furniture: The KTR shall supply furniture products as referenced on the OWF Tier I Contracts.

4.4 Demountable Walls: The KTR shall supply demountable wall products as referenced on the OWF Tier I

Contracts.

5 Government Furnished Support

5.1 GFP: Base support includes Government-controlled working space and utilities.

6 Site Conditions

6.1 Standard site conditions include:

6.1.1 Free and clear hard surface access to the receiving and installation location during regular working hours.

6.1.2 Parking and off-loading areas suitable for access by a semi-trailer combination or truck within 100 ft. of the building entrance closest to product installation area.

6.1.3 Threat condition level of the base is ALPHA. This requires dealer personnel to get base access to complete the product installation.

6.1.4 A staging area adequate to sort, stage, and uncrate products along with a waste receptacle suitable for the disposal of materials.

6.1.5 Electric power, working lights, HVAC, and access to a working freight elevator if location is on a floor other than the 1st floor.

6.1.6 Current and correct CAD/MS Visio drawings of the building shell.

6.1.7 A building ready for the installation of furniture (i.e., other tasks such as painting and flooring have been completed to not cause delays in performance)

6.2 The KTR shall notify the CO of any deviations in writing from the above standards, as well as any requests for equitable adjustment to the contract price based on a condition not available during the site visit.

7 Voluntary Protection Program (VPP) / Safety

7.1 Voluntary Protection Program: The DAF is part of the AOSHA VPP. All KTRs are required to familiarize themselves with the requirements of the VPP. Information on VPP can be accessed at https://www.osha.gov/vpp

7.2 An Applicable Quality Control Plan must identify the processes and procedures the KTR will use to track compliance with the Safety and Health Plan, and the processes and procedures that will be used to correct violations. The KTR shall provide a Total Case Incidence Rate (TCIR) and Day Away, restricted and/or Transfer Case Rate (DART) to the CO by December 15th each year (CDRL A004). Upon award of the contract, KTR personnel working at March ARB will have a safety briefing provided by the 452 AMW/SEG.

8 Base / Installation Specifics

8.1 All commercial trucks shall enter through the March ARB Main Gate, which is off Cactus Ave, for inspection.

IAW the 452 Security Forces Squadron, base entry procedures shall adhere to delivery vehicle process requirements mandated by the Wing local procedures. Once at the Main Gate, the driver must have a current pass from the Visitor Control Center (VCC), Bldg. 2370, at the roundabout when entering the Main Gate, and shall be able to show:

8.1.1 A current Vehicle Registration

8.1.2 A current Proof of Insurance

8.1.3 A valid and current Driver's License for the driver

8.1.4 A valid and current Driver's License or other State Identification for any passenger(s) in the vehicle.

8.2 Gate Procedures:

8.2.1 Once at the Main Gate, the driver shall be prepared to exit the vehicle and allow for Security Forces vehicle inspection. At this time, the driver may ask for directions to the building number & street address destination.

8.2.2 If the building number & street address destination requires the driver to leave the Main Gate and re-enter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

8.2.3 Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

8.2.4 This procedure will occur each time a commercial truck requests access to the base.

8.3 Current Bill of Lading (BOL) to get delivery driver and the vehicle on base:

8.3.1 The BOL shall include the DAF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information).

https://www.osha.gov/vpp

8.4 Personnel should have the following items when entering an installation:

8.4.1 Current Registration for all vehicles

8.4.2 Current Proof of Insurance for all vehicles

8.4.3 Valid driver’s license for each driver

8.4.4 Valid driver’s license or other state identification for each passenger

8.4.5 Depending on the current Force Protection Condition, the GPM may be required to sponsor those people in person at the VCC, Bldg. 2370.

8.4.6 The sponsor must state the guest's purpose and destination. It is the responsibility of the KTR to validate this need with the GPM prior to their arrival to coordinate the arrival time accordingly. Sponsors may request that a pass be applicable for multiple days if needed.

8.5 To sponsor ten (10) or more people, a Base Pass Request must be submitted by the GPM to the VCC, Bldg.

2370, no fewer than ten (10) business days prior to the anticipated arrival. Please refer to the 452d Security Forces Pamphlet.

8.6 Mission Essential Services: This contract is not considered a mission-essential service.

8.7 Prohibitions: Firearms and drugs shall not be brought on the installation under any circumstances. Individuals with criminal records are not allowed on base. KTR personnel are prohibited from sponsoring guests onto the installation.

8.8 A 452d Security Forces Pamphlet and base pass request will be provided. Please send a completed Base Pass

Request from the Section J Attachments to amy.crain.1@us.af.mil for the scheduled site visit on THIS DAY and call 951-655-3227 to ensure the pass was received if there is no email response.

9 Deliverables (CDRLs)

9.1 (CDRL A001) Design

9.2 (CDRL A002) Installation

9.3 (CDRL A003) Product CDRLs

9.4 (CDRL A004) Day Away, Restricted and or Transfer Case Rate (DART)

9.5 (CDRL A00X) TBD

9.6 The Government has full ownership of all formal deliverables and required supporting documentation regarding use, distribution, and reproduction.

10 Performance Objective Summary

Performance Objective SOW Para. Performance Threshold

1) General:

Oversight and accountability for all people and equipment used and product ordered for a project.

3.1 No more than 1 customer complaint per

period and resolution of all issues identified by the GPM within twenty-four (24) hours.

mailto:amy.crain.1@us.af.mil

2) Design:

Design was provided within the allotted time frame, fulfills the customer’s requirements, and fits appropriately within the site conditions of the space.

3.2 Zero late delivery of designs. Issues

relating to customer requirements and site conditions will be successfully resolved within twenty-four (24) hours.

3) Product Markings:

Products are labeled with appropriate markings so future users can identify them later.

3.3 Minimal mistakes in product markings (less

than 1%). Mistakes shall be corrected within forty-eight (48) hours of identification by the GPM.

4) Delivery:

Delivery time met expectations and was unloaded by appropriate contractor personnel using appropriate equipment without damage.

3.4 Zero (0) late deliveries. Damages resolved

in accordance with the SOW.

5) Installation/Removal:

Product was uncrated and assembled per manufacturer’s instructions and per customer’s approved layout within the allotted time frame.

3.5 No more than one (1) customer complaint

per week. Complaints must be successfully resolved within forty-eight (48) hours.

6) Acceptance:

All checklist items have been remedied and all furniture is in proper working condition.

3.6 Zero (0) checklist items remain unresolved

prior to project completion.

9 Deliverables (CDRLs)