SOW.pdf

STATEMENT OF WORK

REPLACE WASHERS

FCC LOMPOC - B&F PROJECT # 23Z6AU1

1. SPECIFICATIONS:

A. INTRODUCTION

1. The Federal Bureau of Prisons (FBOP), Federal Correctional Complex in Lompoc, California intends to make a single award to a responsible entity to provide all necessary equipment, labor, materials, and incidentals to Replace 2 Washers located at USP Lompoc, 3901 Klein Blvd, Lompoc, CA 93436.

2. All equipment specified in this statement must be brand name or an equal product. Should your firm choose to submit an equal product, you must submit all technical specification of the equal product to be analyzed and a technical determination issued with acceptance/non-acceptance. The government retains the right to determine technical acceptance for all submitted equal products.

3. This project shall comply with all appropriate state and federal codes, including the latest editions for the Uniform Building Code, The National Electric Code, NFPA, Life Safety Code, OSHA, American Correctional Association Standards, and all other applicable codes and laws.

4. Equipment shall be transported to installation area (New Laundry Rm). The double door opening to the building is approx. 7’ x 8’, once in the area is completely open. Installation area (Dishwashing Rm.) approximately 30’ x 30’. For area location ref. see Section G.

B. SCOPE OF WORK

1. The vendor shall be responsible for installation of (2) UNIMAC washers’ model #UWT085N2 or approved equivalent. The equipment must be installed per manufactures’ specification.

The following are the Commercial Washer’s salient characteristics:

a. 85LB load capacity.

b. Digital controls with machine diagnostics

c. Balance control

d. Efficient mixing system with 7.5 HP motor

e. 208V/60/3ph electrical requirement

f. Needs Maximum Security (Prison) Package: Security screws with tool and bit, lockable control box, locking doors, lockable control cover, mesh covered gauges, non-removable curtain rods and perforated stainless steel under grid. Backside of machine should have the same lockable style doors as are on the rest of the machine to cover the motors and switches on the back, lower portion, of the machine.

g. New plumbing and needs to connect to existing infrastructure.

BOP49875

Approved bop54544 Highlight

2. FCC Lompoc staff will ensure a representative is present to allow access to all areas requested by the Contractor.

Once on site it shall be the Contractors responsibility to obtain all measurements and manufactures installation recommendations.

3. FCC Lompoc will be responsible for the removal and recycling of the existing washers that are being replaced.

4. Only the BOP has the authority to take photos of areas as requested by the contractor. These photos will be

Reviewed for approval for released based upon the security requirements set by BOP.

5. The FBOP will occupy the site during the entire construction period. Contractor shall perform the work to not interfere with the FBOP’s operations as minimal as possible.

6. Any questions regarding project and/or equipment must be submitted to the Contracting Officer Representative

(COR) via Request for Information (RFI).

C. UTILITIES

The FBOP will provide minimal electricity service (120V), for battery chargers, radios, small hand tools, etc. In addition, provide restroom services, and water. The contractor will provide all other supplies and materials needed to complete this project.

D. TESTING AND ACCEPTANCE

1. The Contractor shall notify the Contracting Monitor two (2) days prior to the final system testing and certification so that arrangements can be made to have BOP required staff available to observe testing.

2. The contractor awarded the contract will be responsible to ensure the premises are always kept clean and free from accumulations of waste materials and debris. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the job site at FCC Lompoc upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws. The Contractor is also responsible to conduct all structural repairs, patch walls, paint, repair ceiling etc., associated with the Washer installation.

E. SUBMITTALS & TRAINING

Submittals:

1. The contractor shall provide written submittals to the COR describing recommended equipment within 15 days from receiving the Notice to Proceed for approval.

2. All security clearance paperwork/documentation shall be submitted to the COR, a minimum submits required documents as soon as the award is signed and accepted (via SF30) prior to the start of work.

3. The Contractor shall provide to the COR (3) copies of the Material Safety Data Sheets (MSDS) on all materials and substances that may be used during the project. In the event the material is not approved by the Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product.

4. For security and safety purposes, forty-eight (48) hour advance notice in writing, prior to disruption to the system must be given.

Training:

1. Upon completion of the installation, testing, and acceptance by the Government, the contractor shall provide operation/maintenance manuals for each piece of equipment/system installed. Two copies of any required software and associated manuals shall also be supplied to the institution.

2. The contractor shall furnish manufacturer’s training and provide training to two (2) Bureau of Prisons employees, thus enabling them to maintain and repair all equipment and systems. Training shall include operations and maintenance of each system.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. WORK HOURS:

1. Work Hours for the contractor are 7:30 AM – 3:00 PM, Monday - Friday, excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of the work and must be approved by the Warden. In the event of any equipment being replaced that would result in downtime of the normal orderly running of the institution, alternate work hours may be authorized in accordance with the time frame stated above.

2. Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour workday.

The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

3. Contractors should plan for a certain amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

B. DELIVERY OF MATERIALS:

1. All construction materials/equipment required for work on this project is required to be processed by the

Contractor and coordinated with the institution COR for temporary storage.

2. Any construction related deliveries which are directly shipped to the contractor can be received between the hours of 7:30 a.m. to 2:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

3. Under no circumstances will FCC Lompoc or its staff be responsible for the acceptance of any Contractor or company deliveries. The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment.

4. The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift.

C. STORAGE:

1. All construction materials/tools shall be stored in a designated area mutually agreed upon between the COR and the contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the COR. If required, the contractor shall provide a securable, single point access storage container, such as a Job or Gang Box that will be left in the agreed upon storage area for the duration of the project. Size of the storage container will be determined by the contractor and the COR. The container will be secured using a padlock protocol with two locks to secure it. One shall be a contractor lock and the other lock provided by the institution. If necessary, a heavy-duty chain provided by the contractor may be used to facilitate the locking requirement. All materials and equipment stored within the container will be maintained in a safe an orderly fashion.

2. All tools will be inventoried prior to entering the institution and will be inventoried back in to ensure accurate accountability when exiting the institution at the end of each workday.

3. Materials cannot be stored at a height that would create a fall hazard. All tools will be inventoried prior to entering the Institution. At the start of each workday all tools will be inventoried out on a daily tool inventory sheet and at the end of the workday all tools will be inventoried back in to ensure accurate accountability of all tools at the end of each workday.

4. All contractor owned extension cords that will be used during the project, regardless of length, shall be in good condition with no broken outer insulation. Extension cords are considered a “high risk” tool having a Federal Bureau of Prisons’ tool classification of Double A. All contractor owned extension cords used for this project will be required to exit the institution at the end of every workday for the duration of the project.

5. All contractor owned ladders approved for use within the institution, regardless of the size, shall be stored in a pre-determined area and secured to a stationary fixture with a heavy link chain and lock which would prevent removal.

D. SAFETY:

1. All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment. If ladders are required, immediately consult with the COR to ensure the COR can make timely notification to appropriate institution staff. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and FCC Lompoc locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will be in compliance with the institution Lock-out program.

E. SECURITY CLEARANCE / BADGES:

1. All contractors/sub-contractors working on the grounds of FCC Lompoc will be issued, and required to wear, a picture ID/contractor badge provided by the FCC. For security reasons, the badge will be worn in a visible manner as directed by the COR. Note: This will also be dependent upon the actual length of time that the contractors are expected to be on-site.

2. The contractor shall be responsible to comply with Homeland Security Directive (HSPD)-12. The contractor is responsible to obtain all required documentation from their employees and subcontractors, review for accuracy, and submit to the FBOP.

3. All security clearances shall be submitted to the COR, a minimum of thirty (30) working days prior to the start of work. Security clearances will be in effect for the term of six months. The government will notify the contractor when renewals are due and if required.

F. ADDITIONAL CONSIDERATIONS:

1. Contractors will NOT be allowed to bring cell phones, cameras or two-way pagers into FCC Lompoc. The

Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work.

The Contractor may request copies of these documentation photos for record keeping.

2. Contractor will be permitted to wear jeans in the institution, however, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

3. Lunches will be consumed at the work site. Contractor shall ensure they have everything they need for their lunch when they check-in first thing in the morning.

4. Federal smoking policy on Federal property states that smoking is only allowed in designated areas. This policy will be strictly enforced.

G. FOR REF: