SOW.pdf

STATEMENT OF WORK

LAST UPDATED: 16 August 2023 PAGE 1/4

STATEMENT OF WORK (SOW)

FOR

Station (STA) Saginaw River

1.0 GENERAL

The intent is to obtain services for STA Saginaw Rivers annual inspection and certification of their fire alarm monitoring system and galley hood suppression system.

1.1 BACKGROUND

Inspect and do annual certification of Unit Fire alarm Monitoring system. Firelarm 5000.

Galley hood fusible links.

1.2 SCOPE

The contractor shall furnish all personnel, equipment, tools, materials, supervision, and other items necessary to complete the services requested under this Statement of Work.

1.3 OBJECTIVE

Complete an annual certification of unit Fire alarm system meeting all codes set by city, state, and federal regulations.

2.0 SPECIFIC REQUIREMENTS/TASKS

State and Federal certified technician inspect and certify the Firelarm 5000 for the unit.

And Galley hood Fusible link. Replace fusible link, panel backup batteries, and nitrogen cartridge.

2.1 FIRELARM 5000 INSPECT, TEST AND CERTIFY

Annual state certification with documentation of FIRELARM 5000 system located across four bldgs. at STA Saginaw River.

2.2 GALLEY HOOD SUPRESSION SYSTEM INSPEC, TEST AND CERTIFY

Annual state certification with documentation for STA Saginaw Rivers galley hood.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this

SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the Unit Point of Contact (POC) prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

3.3 KEY PERSONNEL

LAST UPDATED: 16 August 2023 PAGE 2/4

Before replacing any individual designated as Key by the Government, the Contractor must notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes must possess qualifications equal to or superior to those of the Key person being replaced, unless otherwise approved by the Contracting Officer. The Contractor must not replace Key Contractor personnel without approval from the Contracting Officer. The following Contractor personnel are designated as Key for this requirement. Note:

The Government may designate additional Contractor personnel as Key at the time of award.

3.3.1 Contractor Key personnel must not be assigned by the Contractor to more than one key position for this requirement.

3.4 PROJECT MANAGER

3.4.1 The Project Manager must be available to the Unit POC via telephone between the hours of 0800 and 1600 EST, Monday through Friday, and must respond to a request for discussion or resolution of technical problems within 02 hours of notification.

3.5 EMPLOYEE IDENTIFICATION

3.5.1 Contractor employees visiting Government facilities must wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees must comply with all Government escort rules and requirements. All Contractor employees must identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.5.2 Contractor employees working on-site at Government facilities must wear a Government issued identification badge. All Contractor employees must identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

3.6 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.7 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

LAST UPDATED: 16 August 2023 PAGE 3/4

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Contractor access to classified information is not currently required under this SOW.

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract must not exceed 60 calendar days from the date of award.

4.3 PLACE OF PERFORMANCE

The primary place of performance will be the Contractor’s facilities with frequent visits to the United States Coast Guard at:

USCG Station Saginaw River 2405 Weadock Hwy, Essexville, MI 48732

4.4 HOURS OF OPERATION

Contractor employees must generally perform all work between the hours of 0800 and 1600 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees must be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.5 TRAVEL

Contractor travel in accordance with FAR 31.205-46 cannot be requested for this requirement.

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The Unit POC will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the Unit POC will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The Unit POC will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the Unit POC of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The Unit POC will have 01 business days to review deliverables and make comments. The Contractor must have 10 business days to make corrections and redeliver.

7.3 All other review times and schedules for deliverables must be agreed upon by the parties based on the final approved Project Plan. The Contractor must be responsible for timely

LAST UPDATED: 16 August 2023 PAGE 4/4 delivery to Government personnel in the agreed upon review chain, at each stage of the review.

The Contractor must work with personnel reviewing the deliverables to assure that the established schedule is maintained.

8.0 INVOICING PROCEDURES

Invoices shall be submitted to Invoice Processing Platform

8.1 Invoice Processing Platform (IPP)

For most U.S. Coast Guard awards established on or after October 1, 2021, contractors must submit proper invoices through the Invoice Processing Platform (IPP), a secure web-based, payment information system provided by the U.S. Department of the Treasury's Financial Management Service. The service is available free of charge to all Federal agencies and their suppliers.

8.2 Enrollment actions to take after you have an applicable award:

If you are already enrolled in IPP through another award or agency: If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP: The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder: 1. The first email will have the IPP Logon ID and a link to the IPP application. 2. A second email, which will be sent within 24 hours of the first email, contains a temporary password. Once your contact receives these emails, please ensure they log into IPP and complete the registration process. If you are not enrolled in IPP, you must contact the FINCEN Vendor Support Team at FIN-SMB- FSMSVendorSupport@uscg.mil. You will not be able to "sign up" for IPP. You must have a current award and be enrolled by working through your FINCEN points of contact.

8.3 IPP Training and Support

Vendor training materials, including a first-time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application. IPP Customer Support is available to assist system users: · Toll-free number: 866-973-3131 · Email address:

IPPCustomerSupport@fiscal.treasury.gov · Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm EST