SOW.pdf

BULK MEDICAL-GRADE LIQUID OXYGEN SUPPLY & DELIVERY

I. PURPOSE:

Purpose of this contract is for a vendor to provide medical-grade bulk liquid oxygen product and deliveries to the Claremore Indian Hospital located in Claremore, Oklahoma.

II. BACKGROUND:

A qualified and licensed vendor is required to provide medical-grade bulk liquid oxygen product and deliveries for direct patient-care use at the Claremore Indian Hospital. The hospital owns two pressurized vessels used for the storage and delivery of the medical-grade bulk liquid oxygen via the main 1500 gallon liquid oxygen tank and the 500 gallon reserve liquid oxygen tank located on-site in the southwest area of the campus. The current refill method is by will-call with no telemetry present on the two tanks.

III. SCOPE OF WORK:

A. Product Transportation:

Transportation containers for gaseous and liquid forms of gases shall comply with the Department of Transportation specifications and shall be maintained, filled, marked, labeled, and shipped to comply with current DOT regulations (Title 49-Transporation, Code of Federal Regulations.) Filling, packaging, labeling, etc., for medical gases shall also comply with the Federal Food, Drug and Cosmetic Act.

B. Safety Data Sheets (SDS’s):

Contractor shall provide all SDS’s to the Facility Manager within receipt of Contract and annually thereafter.

C. Vendor Responsibility:

1. Contractor shall submit a copy of service report and/or invoice to Claremore Indian

Hospital, Maintenance Department, 101 South Moore, Claremore, OK 74017. Service report and/or invoice shall list any unusual site conditions (leaks, debris, damaged components at the bulk site pad, etc.).

2. Contractor shall report to Facility Management upon completion of delivery.

3. Contractor shall discuss with the contact person if there are any questions regarding this work statement prior to performing any services. Otherwise any performance will be considered an acceptance of terms herein.

4. Contractor shall provide bulk oxygen supply deliveries in a timely manner to avoid running the hospital out of vital medical gases. Contract shall adhere to reorder levels and alarm levels in both bulk oxygen tanks to avoid tripping the medical gas system alarms inside the hospital.

5. Contractor shall provide primary method of communication for scheduling deliveries to Facilities Management upon award. If communication requires additional services/costs such as telemetry, the Contractor shall notify the Contracting Specialist and Facilities Management immediately.

D. Safety Compliance:

Vendor shall comply with hospital's safety regulations. Vendor is not to restrict or compromise fire safety emergency egress or patient flow entry/exit of the building. Any restrictions or compromise for safety must be coordinated with the Facility Manager and an interim life safety measure established. Vendor shall provide SDS, to Facility Management, for any chemicals or products brought into the hospital for use on the project.

E. Performance-based Matrix:

Task Indicator Standard Quality Assurance Incentives

1 Deliveries Deliveries are made on time and do not leave the hospital without medical gases.

Performed in accordance with standard in scope of work

Positive report on performance, past performance report and exercising of contract option years

2 Service ticket

Service tickets are left with Facility Maintenance after deliveries are made.

Performed in accordance with standard in scope of work

Positive report on performance, past performance report and exercising of contract option years

3 Site Conditions

Unusual site conditions are reported to Facility Management

Performed in accordance with standard in scope of work

Positive report on performance, past performance report and exercising of contract option years

IV. Period of Performance:

Base Year: 09/15/2023 – 09/14/2024

Option Year 1: 09/15/2024 – 09/14/2025

Option Year 2: 09/15/2025 – 09/14/2026

Option Year 3: 09/15/2026 – 09/14/2027

Option Year 4: 09/15/2027 – 09/14/2028

Invoice:

The Vendor shall submit their original invoice to Oklahoma City Area Office, 701 Market Drive, Oklahoma City, Oklahoma 73114.

The Vendor agrees to submit a copy of the invoice each time an invoice is generated to Claremore Indian Hospital, with Attn:

Shawn Chopper, Maintenance Supervisor 101 South Moore Avenue Claremore, Oklahoma 74017-5047

The Vendor agrees to include the following information on each invoice:

1. Vendor name

2. Invoice date

3. Purchase order number

4. Description of service

5. Date of service

6. Cost

7. Payment terms

8. Where practicable, name, title, phone number, duns number and complete mailing address or responsible official to whom payment is to be sent.