SOW.pdf

STATEMENT OF WORK

Occupational Vocational Training Program

Commercial Driver’s License (CDL)

SUBJECT:

The Federal Bureau of Prisons, Field Acquisition Office, Grand Prairie, Texas, intends to make a single award of an indefinite delivery/requirement type contract with firm-fixed unit prices to an Accredited Institution of higher learning, post-secondary institution , Vocational Training, or industry-based school for the provision of Vocational Training Instruction course for a Commercial Driver’s License (CDL) Program for the inmate population located at the Satellite Prison Camp (SPC), Marion. Successful completion of the training program must qualify inmates for a Commercial Driver’s License.

The awarded contract will be for an estimated 15 inmates per option year.

PLACE OF PERFORMANCE:

Occupational training instruction will be performed in the Education Department (or other area identified by the Supervisor of Education) at the Satellite Prison Camp, Marion, IL. The driving portion will be conducted at the Accredited Academic Institution. The accredited school awarded the contract must be within a 50-mile radius of the United States Penitentiary (USP) Marion, 4500 Prison Road, Marion, Illinois, 62959. General information about USP Marion can be found at www.bop.gov.

SCHEDULE:

The Supervisor of education (SOE) or their designee will be responsible for defining each schedule. The services provided, being professional in nature, will be provided in the method as considered normal in the local community. These services, although not directly supervised, will be reviewed verified by the SOE or their designee. Any changes to the schedule identified in this Statement of Work/contract must be coordinated with the SOE or designee.

The Commercial Driver’s License (CDL) Vocational Training(instructor) program is a 4-week, 120-hour course. The CDL Vocational Training Classes will be scheduled during the regular work week (i.e., Monday through Friday, excluding federal holidays) between 7:30 a.m. to 10:30 a.m., and 12:00 p.m. to 3:00 p.m. Specific class schedules will be determined by USP Marion.

The contractor will not exceed an estimated 30 hours per week. The schedule is subject to change as needed and directed by the SOE or their designee. In the event of fog or other security issues, classes may be delayed and /or canceled as necessary. If classes are canceled, the contractor will be allowed to make up the classes.

The CDL Vocational Training Instructor Program is based on the number of inmates that are enrolled in the program. The contractor charges per inmate with any estimated maximum enrollment for 15 students. The contractor does not charge by the hour or session.

The contractor agrees to abide by the rules and procedures of USP Marion, and all applicable federal, state, and local laws and regulations in effect during the term of this contract. The manner and method in performing the task outlined in the Statement of Work (SOW) are the sole responsibility of the contractor as approved by the SOE or their designee.

The schedule is subject to change based on the variable need of the institution(s) and the unpredictable nature of the correctional environment. Upon agreement, any changes to the schedules must be coordinated with the Cost Center Manager/SOE assigned user to this contract.

Due to the nature of the correctional setting, delays in performance of work may be expected.

Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. In the event of an institutional emergency, classes maybe delayed or canceled, as necessary.

In the event of an absence, the contractor shall provide replacement coverage. If the contractor fails to provide coverage, the Government may seek contractual remedy. Hours are on a requirement basis; therefore, schedule and hours can change.

EDUCATION AND QUALIFICATIONS:

The contractor shall not be a self-employed individual or individual employed by a post-secondary institution. The contract must be between USP Marion and a post-secondary institution, vocational training school, or industry-based school.

The Commercial Driver’s License Program must be by an accredited and licensed facility by the Illinois Secretary of State in order to provide the CDL instruction to the inmates. The accreditation must be current. The Occupational Training Program must fall under the contractor’s umbrella of accreditation and lead to transferable credits resulting in a college certificate, A.A., A.A.S. or A.S. Degree, or a marketable level Commercial Driver’s License Certification.

The Occupational Education Program must lead to a college certificate, A.A., A.A. S., or A.S Degree, or a marketable level Commercial Driver’s License Certification.

The organization’s accreditation will be verified using the US Department of Education Database of accredited Post-secondary Institutions and Programs (DAPIP) website (https://ope.ed.gov/dapip/#/home) and /or the Higher Learning Commission database for Illinois at (www.hlcommission.org).

If required for employment, certification tests from outside organizations may be administered to individual inmates upon completion of a specific Occupational Education Program.

SUPPLIES AND EQUIPMENT:

The contractor will provide the following supplies: equipment and curriculum materials: (1) textbooks, supplies, and equipment necessary for course instruction; (2) vehicle, fuel, insurance, and related expenses for behind the wheel instruction.

The contractor will make recommendations to the SOE pertaining to the selection and purchase of additional supplies and equipment.

The institution will provide the following supplies, equipment, and curriculum materials: none.

DESCRIPTION OF DUTIES:

The contractor will provide instruction and testing for Commercial Driver’s License in accordance with Bureau of Prisons Program Statement 5353.01, Occupational Education Programs, and Bureau of Prisons Program Statement 5300.21, Education, Training and Leisure Time Program Standards. Contractor shall supply the documentation, assistance, and funds for the Class A Learner’s Permit and Class A Commercial Driver’s License (following successful completion of written and road test) form the state of residence of participating students.

20-40 percent of the curriculum’s competencies must be hands-on replication of the actual work environment. Application of hands-on work must be occupational in nature. An institution live work project may be utilized to demonstrate or apply hands-on competencies. Electronic or computer-based simulation does not satisfy the hands-on or live work requirement.

The SOE must approve live work projects.

Marketable programs shall afford inmates the opportunity to gain in demand skills in specific occupation, industry, or trade. The marketable program must qualify inmate graduates for at least an entry-level position in Commercial Driving. As a precondition of the proposal for the contract, the contractor shall specify in writing to the SOE the position(s) of employment for which inmate graduates will be eligible to apply.

The SOW shall determine the minimum and maximum number of enrollments. Instructors placed on site by the contractor are responsible for the maintenance of transcripts, student attendance records, statistics, and certification records.

The contractor will provide a written curriculum which establishes measurable behavioral objectives and procedures. The curriculum must include clear criteria which establish minimum expectations for program completion, provisions for the assessment of student progress, must identify the hands-on competencies and must require the students to demonstrate them.

The required skills objectives include, but may not be limited to:

A) BASIC OPERATION

Orientation Control Systems Vehicle Inspections Basic Control Shifting Backing and Docking Coupling and Uncoupling

B) SAFE OPERATING PRACTICES FOR BASIC OPERATION

Visual Search

Vehicle Communication Speed Management Space Management

C) ADVANCED OPERATING PRACTICES

Night Operation Extreme Driving Conditions Hazard Perception Emergency Maneuvers/Skid Avoidance Skid Control and Recovery Passive (Unmarked or Uncontrolled) Railroad Crossings

D) VEHICLE SYSTEMS AND REPORTING MALFUNCTIONS

Identification and Maintenance of Vehicle Systems Diagnosing and Reporting Malfunctions

E) NON-VEHICLE ACTIVITIES

Handling and Documenting Cargo Environmental Issues Hours of Service Requirements

Accident Procedures Managing Life on the Road/Personal Resources

Trip Planning Interpersonal Communication Skills

INMATE MANAGEMENT:

Provision of services under this contract will require instructors placed on site to have frequent and unsupervised contact with inmates. Instructors will not be responsible for the management of any inmates, other than to ensure inmates involved in activities within the contract's scope of work abide by all rules to ensure their safety and well-being. Instructors will report any infraction of institutional rules and regulations by inmates to the appropriate institutional staff.

NON-PERSONAL SERVICES

Award of this contract is contingent upon USP Marion, Illinois approval to receive Advanced Occupational Education (AOE) funding.

Award of this contract will result in a contractual arrangement only and is not a personnel appointment; payment is based on an end product or the accomplishment of a specific result; the service does not constitute an employer/employee relationship; and the contractor will not be subject to government supervision, except for security-related matters. However, contractor performance shall be monitored.

MISCELLANEOUS INFORMATION:

This is a contractual agreement and not a Civil Service Appointment. As specified in FAR

37.101 “Non-personal Service Contracts” means a contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relations between the Government and its employees. All duties outlined in this Statement of Work should be performed in accordance with standards and methods generally accepted within the Contractor’s own field of expertise.

Payment shall be based on the accomplishment of specific results, and the results to be obtained shall be entirely within the Contractor’s own unsupervised determination. The Cost Center Manager will periodically evaluate the contractor’s performance of the contract. In this evaluation, the performance of individual contract instructor will be evaluated by the Cost Center Manager or the SOE. If the performance of an individual contract instructor is deemed unacceptable based on the Cost Center Manager or SOE, the instructor will no longer perform these instructor duties. In this event, the contractor will be responsible for replacing that contract instructor.

PAYMENT TERMS:

The contractor must provide a means of electronic payment to include bank routing and account number. The contractor shall provide a quarterly statement to the USP Marion Accounting Department which accurately reflects hours worked and total amount due for services.

Payment terms as specified in FAR 52.212-4(g), the due date for making an invoice payment by the designated payment office shall be the 30 days after the designated billing office has received a proper invoice, or the government accepts the services performed by the contractor. The contractor can however offer discount payment terms for prompt payments and include these discounted terms within the Schedule of Items.