SOW.pdf

NAVAL HOSPITAL CAMP PENDLETON

FACILITIES MANAGEMENT DEPARTMENT, BOX 555191, CODE

CAMP PENDLETON, CALIFORNIA 92055-5191

(760) 719-3477, DSN 371-3477

To: Financial Management Department From: Facilities Management Department Re: Water Quality Management Contract Date: 29 August 2022

SCOPE OF WORK

Water Management Program Development and Oversight for the Naval Hospital, Camp Pendleton

Design of Water Management Program (WMP) for Safety (WMS-300)

1. Facilitate the formation of the Water Management Team (WMT). The WMT will oversee the development of the

WMP.

2. Perform an onsite or remote survey of the Client’s Water System(s) in the Building(s), which will include:

● Interview personnel familiar with the WMP and the Water System(s) in the Building(s).

● Based on information gathered in the site survey, Phigenics may collect hazard control profile data; locations will be determined during the site survey.

3. Develop “WMP Documents” that include:

● Executive Summary – Program Goals.

● Master Document List (Section 6.2.9*).

● Water Management Team Identification (Section 6.2.3*).

● Water System Surveys (Section 6.2.2*).

● Process Flow Documents (Section 6.2.2 & Section 6.2.3*).

● System Analysis (Section 6.2.4*).

● Program Controls Summary – control measures, control locations, control limits, monitoring, corrective actions (Section 6.2.5, Section 6.2.6, Section 6.2.7*).

● Validation Criteria (Section 6.2.8*).

● Validation Response Plan / Contingency Response Plan (Section 7.1.4*).

● Verification and Validation Schedule (Section 6.2.8*).

● Supporting Documents (Section 7*).

● Risk Characterization Matrix (Section 6.2.4*).

* Reference ANSI/ASHRAE Standard 188 Legionellosis: Risk Management for Building Water Systems

4. Configure phiAnalyticsTM website and users.

5. Build data entry forms for program control monitoring and data management.

6. Training of Water Management Team on phiAnalyticsTM (remote or in-person).

7. Build a Work Plan for a 90-day development timeline.

WMP Oversight (WMS-350)

1. Facilitate regular Water Management Team (WMT) meetings [MONTHLY, QUARTERLY, ANNUAL] onsite or remotely via web / video conference. Regular meetings to include:

● Update of WMP documents in phiAnalyticsTM per WMT decisions.

● Review program Validation Criteria, Verification & Validation Schedule, and Validation Response Log.

● Verification that the client is implementing the program as designed by reviewing Program Control data and Corrective Action Log.

2. Facilitate decisions for documentation and communication procedures (ANSI/ASHRAE Standard 188-2021 Section 6.2.9 Documentation and Communication*).

3. Provide environmental validation testing per WMT request – locations, quantities, frequencies determined during program development by WMT.

4. WMT Training on phiAnalyticsTM software platform, as requested.

5. Maintenance of phiAnalyticsTM website and users.

6. Facilitate annual WMP reassessment with the WMT to keep documents current with systems and standard guidance.

7. Onsite or remote support for validation results, as requested.

8. Emergent response support* including:

● Participation in meetings (onsite or remote) with state and local authorities.

● Assistance in implementation of sampling plan as required by state and local authorities

● Onsite or remote support for validation results

(Phigenics reserves the right to issue a change order for this work should it become excessive.)

Exclusions

If out-of-scope services are identified in the process of executing the work in the Agreement or the Proposal, Phigenics will provide an updated or separate proposal with the additional scope and pricing. The following items are not included in the services provided under the Agreement and Proposal:

1. Architectural and engineering design services.

2. Services related to engineering and construction, including but not limited to engineering design, equipment design, equipment specifications, and piping & instrumentation drawings, and plumbing drawings.

3. Licensed services of any kind.

4. Clinical support, including but not limited to clinical validation responses.

5. New construction and commissioning services