SOW..docx

Statement of Work (SOW) for CPP Hub and O.D. Box IDIQ

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for NSWCPD Code 423, which is responsible for the repair of Controllable-Pitch Propeller (CPP) Hub and Oil-Distribution (OD) Boxes.

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied

1.0.3 Government/Contractor Relationship

1.0.3.1 The services to be delivered under this Contract are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the Contract between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

1.0.3.2 The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.0.3.3 Contractor personnel under this Contract shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

1.0.4 Employee Relationship:

1.0.4.1 The services to be performed under this Contract do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

1.0.4.2 Rules, regulations, directives, and requirements that are issued by the U. S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

1.0.4.3 Inapplicability of Employee Benefits: This Contract does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

1.0.4.4 It is the Contractor's, as well as the Government's, responsibility to monitor Contract activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1.0.4.4.1 The Contractor shall notify the Contracting Officer in writing via letter or email within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the Contractor's estimated date when, absent a response, cost, schedule or performance will be impacted.

1.0.4.4.2 The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

1.1 BACKGROUND

1.1.1 This specification identifies the requirements for repair of the following US Navy National Stock Numbers (NSN):

1.1.1.1 DDG 51 Class Port Hub, NSN 2S 3040-01-291-8830 P2

1.1.1.2 DDG 51 Class Stbd Hub, NSN 2S 2010-01-291-8829 P2

1.1.1.3 DDG 51 Fleet Class Port OD Box, NSN 2S 2010-01-300-4207 P2

1.1.1.4 DDG 51 Fleet Class Stbd OD Box, NSN 2S 2010-01-300-4208 P2

1.1.1.5 DDG 51 ATD Class Port OD Box, NSN 2S 3040-01-525-7069 P2

1.1.1.6 DDG 51 ATD Class Stbd OD Box, NSN 2S 3040-01-525-7070 P2

1.1.1.7 CG 47 Class Port Hub, NSN 2S 2010-00-393-2497 P2

1.1.1.8 CG 47 Class Stbd Hub, NSN 2S 2010-00-412-5999 P2

1.1.1.9 CG 47 Class Port OD Box, NSN 2S 2010-01-141-3722 P2

1.1.1.10 CG 47 Class Stbd OD Box, NSN 2S 2010-01-141-3721 P2

1.1.1.11 CG 66 Class Port Hub, NSN 2S 2010-01-350-6437 P2

1.1.1.12 CG 66 Class Stbd Hub, NSN 2S 2010-01-350-6436 P2

1.1.1.13 CG 66 Class Port OD Box, NSN 2S 4930-01-350-6439 P2

1.1.1.14 CG 66 Class Stbd OD Box, NSN 2S 4930-01-352-9976 P2

1.1.1.15 LPD 17 Class Port Hub, NSN 2S 2010-01-526-9205 P2

1.1.1.16 LPD 17 Class Stbd Hub, NSN 2S 2010-01-527-6895 P2

1.1.1.17 LPD 17 Class Port OD Box, NSN 2S 3040-01-520-5753 P2

1.1.1.18 LPD 17 Class Stbd OD Box, NSN 2S 3040-01-520-5765 P2

1.1.1.19 LSD 41 Class Port Hub, NSN 2S 2010-01-141-3636 P2

1.1.1.20 LSD 41 Class Stbd Hub, NSN 2S 2010-01-141-3635 P2

1.1.1.21 LSD 41 Class Port OD Box, NSN 2S 2010-01-252-2391 P2

1.1.1.22 LSD 41 Class Stbd OD Box, NSN 2S 2010-01-197-2780 P2

1.1.1.23 LSD 49 Class Port Hub, NSN 2S 2010-01-352-7249 P2

1.1.1.24 LSD 49 Class Stbd Hub, NSN 2S 2010-01-352-7248 P2

1.1.1.25 LSD 49 Class Port OD Box, NSN 2S 2010-01-467-9308 P2

1.1.1.26 LSD 49 Class Stbd OD Box, NSN 2S 2010-01-678-0211 P2

1.1.1.27 LHD 8 / LHA 6 Class Port OD Box, NSN 2S 2010-01-542-0524 P2

1.1.1.28 LHD 8 / LHA 6 Class Stbd OD Box, NSN 2S 2010-01-542-0525 P2

1.1.1.29 LHD 8 / LHA 6 Class Port Hub, NSN 2S 2010-01-536-1071 P2

1.1.1.30 LHD 8 / LHA 6 Class Stbd Hub, NSN 2S 2010-01-535-3555 P2

1.1.1.31 MCM 1 Class Port Hub, NSN 2S 2010-01-225-0393 P2

1.1.1.32 MCM 1 Class Stbd Hub, NSN 2S 2010-01-281-9584 P2

1.1.1.33 MCM 1 Class OD Box, NSN 2S 2910-01-233-7334 P2

1.2 REPAIR SPECIFICATIONS

1.2.1 All repair work hereunder shall be in accordance with the current equipment manufacturing specifications (including drawings) applicable for the articles under repair except that if upon receipt of a delivery order, such specifications are considered inappropriate by the contractor for such delivery order, the contractor shall forthwith recommend to the cognizant Contracting Office Representative that the repair work be in accordance with the applicable revision of the specifications (including drawings) to which such articles were manufactured, and shall not commence the particular work concerned pending directions to be incorporated in a modification to the task order.

1.2.2 All repair work hereunder shall be such as for restoration of articles under repair to a serviceable condition. For the purposes of this agreement, a serviceable condition is defined as being capable of functioning and performing in the same manner as identical new articles, although they need not have the cosmetic appearance of newness.

1.2.3 Whenever any specification of a task order provides for use of a specific article or its equivalent, the contractor may use any equivalent. Contractor shall indicate whenever an equivalent is utilized in lieu of specific article.

1.2.4 In addition to NSN and P/N markings contained therein, repaired units shall be marked with the task order number, contract number, date of repair, and any applicable modification number(s) at the time of repair in such manner as to conform with the requirements of Military Standard Identification Marking of U.S. Military Property MIL-STD-130 current edition (to the maximum extent possible).

1.2.5 Disposition of residual material; acquired CLIN material that is not incorporated into a deliverable, consumed, or expended in performance, shall be in accordance with the clauses of this agreement entitled "Government Property (Fixed-Price Contracts)", "Government Property (Fixed-Price Contracts, Alternate I)" or "Government Property (Cost Reimbursement Time and Materials or Labor Hour)." However, notwithstanding the above, the contractor shall provide a list of all residual Government-owned material identified by National Stock Number, part number, quantity, unit price and extended value (if available) to the PCO at the earliest practical time incident to contract completion.

2.0 APPLICABLE DOCUMENTS

DOD-STD-2185

ASQ/ANSI/ISO 9001

S9243-A5-MMD-010

NAVSEA S9074-AQ-GIB-010/248

NAVSEA S9074-AR-GIB-010/278

NAVSEA T9074-AS-GIB-010/271

ASME Y14.100

ASME Y14.34

2.1 ORDER OF PRECEDENCE

2.1.1 In the event of a conflict between the text of this document and the references and/or drawings, the text of this document shall take precedence. Nothing in this document, however, shall supersede applicable laws and regulations unless a specific exemption has been obtained.

2.2 UPDATING SPECIFICATIONS AND STANDARDS

2.2.1 If during the performance of this contract the Contractor believes that the contract contains outdated or different versions of any specifications or standards, the Contractor may request that the contract be updated to include the current version of the applicable specification or standard. The Contractor should submit update requests to the Contracting Officer for approval. The Contractor shall perform the contract in accordance with the existing specifications and standards until notified by the Contracting Officer of the disposition of the request. Any approved alternate or updated specifications and standards will be incorporated into the contract.

3.0. REQUIREMENTS

3.1 GENERAL

3.1.1 The Contractor shall provide the necessary facility, labor, materials, parts, and test and tooling equipment required to return the items identified in 1.1 to a Ready For Issue (RFI) condition. RFI is defined as that condition allowing the items to perform properly and reliably in an operational environment in a manner they were intended to operate.

3.1.2 The Contractor is responsible to provide or maintain equipment required to inspect, repair, and test the supplies and services specified herein.

3.1.3 Articles to be serviced under this agreement constitute Government property within the meaning of the clause of this agreement entitled "Government Property - Fixed-Price Contracts".

3.1.4 Ensure that the Hub Section PRAIRIE Air tube, Piece 8 Part Number 115644184, for CG 47-65, DD 963, DDG 993, and Piece 13 Part Number 115644180 for DDG 51 Class and CG 66 and Follow ships is included with the refurbished hub.

3.1.5 CPP Hub or OD Box overhaul installation kits shall be included with each delivered unit.

3.1.5.1 The contractor shall provide at the start of the contract period each overhaul installation kit list for the items listed in section 1.1 to NSWCPD C/427 and notify if changes to the list(s) are made.

3.1.6 For any items that are listed here to be repaired/manufactured, the contractor shall provide forms that have a specific and unique form number and revision number.

3.1.6.1 All forms shall have revision change log maintained by the contractor and contractor shall provide copy of latest form version upon revision to NSWCPD C/427, NSWCPD C/423, and DCMA.

3.1.7 The CPP Hub or O.D. Box and all related assemblies shall be inspected upon receipt. The CPP Hub or O.D. Box shall be cleaned and preserved. Visual and dimensional inspection shall be performed. CPP Hubs shall be cleaned and complete visual and dimensional inspection performed in accordance with the procedures outlined in Rolls-Royce Report Number: BJ-96-19. Any non-administrative changes to Report Number: BJ-96-19, by the contractor, must be reviewed and approved by NSWCPD Code 427, email approval is acceptable. Administrative changes such as grammatical, typographical errors do not require re-approval, but do require submission to NSWCPD C/427 and notification to DCMA.

3.1.8 All hub assembly and OD Box internal surfaces that come in contact with hydraulic fluid shall not be painted.

3.1.9 The CPP Hub shall be balanced in accordance with NAVSEA approved balance procedure. When rotating balance is required, the equipment used shall have sufficient sensitivity to detect 10 percent of the maximum allowable unbalance of any component.

3.1.10 For CPP Hubs, the contractor shall prepare a final repair report in accordance with CDRL A004. Final repair report format must be approved by NSWCPD C/427 prior to submission, email approval is acceptable. Updates including the addition or removal of fields or the content of fields require re-approval. Administrative changes such as grammatical, typographical errors do not require re-approval, but do require submission to NSWCPD C/427 and notification to DCMA. The repair reports shall include the following at minimum:

3.1.10.1 Dimensional recordings including torque measurements for all components as listed in the applicable repair report format and Final Assembly Tolerance Stack-Up

3.1.10.2 Assembly Stamp Data

3.1.10.3 Serial number sheet listing the components installed in the assembly

3.1.10.4 Engineering Clearance Drawing recording the actual “as built” clearances

3.1.10.5 Hub Assembly Balance Report

3.1.10.6 UID Marking Compliance Report

3.1.10.7 Photo of the hub body stamping

3.1.10.8 Radiographic report for the hub body (as applicable)

3.1.10.9 Hub Liquid Penetrant (PT) reports

3.1.10.10 Crank Ring Ultrasonic (UT) or Eddy Current (ET) reports (as applicable)

3.1.11 For CPP Oil-Distribution (O.D.) Boxes, the contractor shall prepare a final repair report in accordance with CDRL A004. Final repair report format must be approved by NSWCPD C/427 prior to submission, email approval is acceptable. Updates including the addition or removal of fields or the content of fields require re-approval. Administrative changes such as grammatical, typographical errors, do not require re-approval, but do require submission to NSWCPD C/427 and notification to DCMA. The repair reports shall include the following at minimum (as applicable):

3.1.11.1 Serial number sheet listing components installed in the assembly

3.1.11.2 Engineering Clearance Drawing recording the actual “as built” clearances

3.1.11.3 UID Marking Compliance Report

3.1.11.4 Dimensional recordings including torque measurements for all components as listed in the applicable repair report format

3.1.11.5 List of parts with any waivers or known non-conformances

3.2 PACKAGING

3.2.1 Preservation, Packaging, Packing and Marking – For CPP Hubs: Preservation, Packaging, Packing and Marking shall be in accordance with MIL-DTL-2845E and in accordance with the latest version of DOD Manual 4140.65-M “Compliance for Defense Packaging: Phytosanitary Requirements for Wood Packaging Material (WPM)”. For CPP O.D. Boxes: Preservation, Packaging, Packing and Marking shall be in accordance with MIL-STD-2073-1E and in accordance with the latest version of DOD Manual 4140.65-M “Compliance for Defense Packaging: Phytosanitary Requirements for Wood Packaging Material (WPM)”.

3.3.2 Inspection System Requirements - The supplier shall provide and maintain an inspection system acceptable to the Government. The inspection system requirements shall be in accordance with ASQ/ANSI/ISO 9001.

3.3.3 Responsibility for Compliance - All items must meet all requirements of this contract/task order. The inspection set forth in this specification shall become a part of the Contractor's overall inspection system or quality program. The absence of any inspection requirements shall not relieve the Contractor of the responsibility of assuring that all products or supplies submitted to the Government for acceptance comply with all requirements of the contract/task order. Sampling in quality conformance does not authorize submission of known defective material, either indicated or actual, not does it commit the Government to acceptance of defective material.

3.3.4 Records - Records of all inspection work by the Contractor and any subcontractors shall be kept complete and available to the Government during the performance of contract/task order and for a period of 365 calendar days after final delivery of supplies.

3.3.4.1 The contractor shall grant access to NAVSEA and its designated representatives at such time NAVSEA deems to review schedule and technical progress on all deliverable items; to review and observe manufacturing developments, manufacturing and inspection process, review inspection and test data, observe testing.

3.3.4.2 Statement of Prior Approval Data - If the item(s) being offered meet the requirements specified in the contract/purchase order and is an exact duplicate of item(s) previously approved by the government, furnish the NSN, name of prime manufacturer, drawing number, technical manual number, and previous contract number. Provide this information on company letterhead signed by a responsible company official.

3.3.4.3 The contractor shall maintain Quality System Procedures that meet the requirements of ASQ/ANSI/ISO 9001.

3.3.4.3.1 The contractor shall monitor recurring issues by maintaining a count and identification of type of errors including: formatting errors, typos, improper submissions, corrections, concessions, and requests for variance identified by contractor or identified by DCMA QAR. Format for issue tracker shall be provided to NSWCPD C/427 for concurrence to ensure a sufficient level of detail is provided, email approval is acceptable.

3.3.4.3.2 The contractor shall provide copy of issue tracker on quarterly basis to NSWCPD C/423, C/427 and DCMA QAR.

3.3.4.4 The contractor shall maintain government approved Inspection System Program and Testing Procedures for inspection and testing of CPP Hubs. The test procedures shall be approved prior to performing any repairs to CPP Hub assemblies. The submission shall include a copy of the contractor Quality Plan for local quality test procedures and functional testing procedures including Hub Spin Test and Hub Stroke Test. Preservation shall be accomplished in accordance with MIL-DTL-2845 shall also be provided in accordance with CDRL A002. The contractor shall perform all inspection and testing requirements as specified in the original manufacturer's drawings, manufacturing technical instructions, and testing procedures and overhauls. In the event inspection or testing requirements disagree between sources, the manufacturing technical instructions that have been approved by the Navy shall take precedence. In the event the government exercises the option to waive submission of the test procedure, the previously approved procedure shall apply to the contract/task order.

3.3.4.4.1 All procedures shall have a unique procedure number and revision history to indicate when and what changes are made.

3.3.4.5 The contractor shall maintain government approved Inspection System Program and Testing Procedures for inspection and testing of CPP OD Boxes. The test procedures shall be approved prior to performing any repairs to CPP OD Boxes. The submission shall include a copy of current quality assurance procedures, test procedures for Shop Functional Testing including OD Box Spin Test. Preservation shall be accomplished in accordance with MIL-DTL-2845. The contractor shall perform all inspection and testing requirements as specified in the original manufacturer's drawings, manufacturing technical instructions, and testing procedures and overhauls. In the event inspection or testing requirements disagree between sources, the manufacturing technical instructions that have been approved by the Navy shall take precedence. In the event the government exercises the option to waive submission of the test procedure, the previously approved procedure shall apply to the contract/task order.

3.3.4.5.1 All procedures shall have a unique procedure number and revision history to indicate when and what changes are made.

3.3.4.6 If any administrative revisions are made to any Inspection System Program and Testing Procedures, such as grammatical and typographical changes, these do not need re-approval but do require submission to NSWCPD C/427 and notification to DCMA.

3.3.4.7 If any non-administrative revisions are made to government approved Inspection and Test Procedures, government approval is required by NSWCPD C/427. A request for government approval shall be submitted to NSWCPD C/427 within 30 days of revision. Government requires 30 day review period.

3.3.4.8 The contractor shall perform all inspection and testing requirements in accordance with government approved procedures

3.3.4.9 The contractor shall maintain government approved welding procedures that meet criteria of NAVSEA S9074-AQ-GIB-010/248 with the qualification data (for approval) prior to be performing any welding. If any revisions are made to any government approved welding procedures, government approval is required by NSWCPD C/331. A request for government approval shall be submitted to NSWCPD C/331 within 30 days of revision and notification to NSWCPD C/427 and DCMA. NOTE: Submission of welding procedures and qualification data is not required for tack/spot welds.

3.3.4.10 Welding procedure format shall be in accordance with DI-MISC-80875 & DI-MISC 80876. Paragraph 7.1 of DI-MISC-80875 modify as follows: Delete “MIL-STD-248D” and replace with “NAVSEA S9074-AQ-GIB-010/248.” Paragraph 10.3 of DI- MISC-80875 and DI-MISC-80876 modify as follows: Delete “MIL-STD-248D” and replace with “NAVSEA S9074-AQ-GIB-010/248.”

3.3.4.11 Welder/NDT Inspector/ Procedure Certification - The end item certification for this component establishes a requirement for each contract purchase order to be supported with vendor qualification and component inspection establishes a requirement for each contract/purchase order to be supported with vendor qualifications and component inspection documentation. To meet certification requirements, the following documentation is required and shall be sent with your offer to the Procurement Contracting Officer for review and acceptance. Consideration for award of contract will be given to manufactures whose certification meets the criteria as specified.

3.3.4.11.1 Welder Qualifications Documentation must include:

3.3.4.11.1.1 Record of Welder Performance Testing - This may be an integral part of the weld procedure qualification record if the welder used for the certified welding was the individual used for the procedure qualification.

3.3.4.11.1.2 Welder performance qualification data per MIL-W-22248 (paragraph 3.2) is to be deleted and superseded with weld procedure and welder performance qualification data per S9074-AQ-GIB-010/248.

3.3.4.11.1.3 Record of Quarterly Process Use - This serves to verify the qualified welder has kept his skills current by using the qualified process once each calendar quarter subsequent to obtaining qualification.

3.3.4.11.1.4 A satisfactory eye exam for near field acuity not more than one-year-old for the welder used.

3.3.4.11.2 Weld Procedure Qualification

3.3.4.11.2.1 For contractors with qualified (approved) procedures, this may be a copy of the weld procedure qualification record and a copy of the Naval Sea Systems Command authorized agent letter approving the procedure.

3.3.4.12 NDT Inspector Certificates for Inspectors Used in Support of Certified Weldment Fabrication must include:

A. Name of inspector and level of certification.

B. Record of training and/or experience.

C. Examination scores.

D. Signature of Level III Examiner.

E. Data of certification and renewal.

F. Record of eye exam.

3.4 Counterfeit Parts and Materials

3.4.1 The following minimum processes shall be implemented and flowed down by the Contractor to all subcontractors in order to minimize the risk of use of counterfeit parts in (CPP), spare parts and associated equipment.

3.4.2 The contractor shall establish processes to minimize the risk of procuring and using counterfeit parts and materials. The contractor shall document these processes and provide those documented processes to Government representatives upon request.

3.4.3 At a minimum, these processes shall ensure that:

3.4.3.1 All components for (CPP) electronic assemblies and subassemblies are purchased from Original Manufacturer (OM), authorized suppliers, or franchised distributors; At a minimum, the contractor shall ensure that procurement practices and processes to purchase and install components from OM, authorized suppliers, or franchised distributors are flowed down to subcontractors and suppliers at all tiers

3.4.3.2 A Counterfeit Prevention Plan shall be generated in accordance with DI-MISC-81832 Counterfeit Prevention Plan, and that the requirements of this DID and SAE AS5553 are flowed down to all subcontractors and suppliers in this effort

3.4.3.3 The Contractor shall maximize the use of authentic, originally designed and/or qualified parts

3.4.3.4 The contractor shall assess potential suppliers to minimize the risk of receiving counterfeit parts or materials

3.4.3.5 The contractor shall have purchasing procedures, which confirm whether a selected supplier is authorized (as defined in SAE AS5553) for each purchase

3.4.3.6 The contractor shall define minimum inspection and test requirements for parts being procured and shall ensure that in-house, third party, and/or supplier inspection and test procedures and facilities comply with the requirements of this section. These minimum inspection and test requirements shall specify appropriate test methods to detect potential counterfeit parts and materials

3.4.3.7 The contractor shall require a certificate of conformance (as defined in SAE AS5553) and supply chain traceability for all electronic part purchases

3.4.3.8 The contractor shall use government or industry services such as GIDEP and other commercially available services to identify part or supplier quality or authenticity problems

3.4.4 The Contractor shall notify NSWCPD Code 427 and the Contracting Office Representative of the occurrence of a confirmed counterfeit part or material and the actions taken to identify, contain, and impound all product from the lot, within 7 working days of confirmation of the counterfeit status. The Contractor shall flow down a requirement for similar notification from Subcontractors or suppliers at any tier to the Contractor. The contractor shall initiate and submit an ALERT to the Government- Industry Data Exchange Program (GIDEP) within 60 days of knowledge of the counterfeit part or material.

3.4.5 Nonconforming Material and Parts

Electrical components which fail during production or acceptance testing shall be assessed to determine if the supplier of the part was an authorized supplier for the manufacturer. Analysis of these failures shall include assessment of part authenticity (potential of being counterfeit or fraudulent).

3.5 Swapping Components

3.5.1 The contractor may request authorization to replace a component from the contractor’s production line, or with another component from a different Hub or OD box assembly, i.e. cannibalization. Permission from the PCO is required for all component swaps.

3.5.2 In an effort to expedite repair cycle times, the Contractor may request PCO permission to cannibalize from other units (herein called Donor Units) that are inducted for repair under the same or different task order. Cannibalization for the sake of expediting a repair is authorized with PCO permission provided each of the following conditions are met:

· The interchanging of component(s) does not result in a degradation of performance of the repaired or Donor Unit.

· Cannibalization can only occur after tear down and evaluation is completed on the Donor Unit.

· The removal of component(s) shall not result in the Donor Unit becoming Beyond Economical Repair (BER) or Beyond Physical Repair (BPR).

· The serviceable components removed from the Donor Unit shall be replaced at no additional cost such that the Donor Unit is repaired in accordance with all of the terms and conditions (i.e. price, specifications, schedule) of the SOW.

3.5.3 In addition to the Status Sheets detailing whether components were used as-is, scrapped, or repaired, the Contractor shall provide a ‘Component Swap’ sheet documenting which components were replaced from the contractor’s inventory, cannibalized and given to a different assembly, and which components were cannibalized from a Donor Unit and installed on the subject assembly listed on the Status Sheet. Submission shall be provided to NSWCPD C/423, NSWCPD C/427, and notification to DCMA.

3.5.3.1 The Component Swap sheet must track each swapped component by Serial Number (S/N). If the component was taken from the contractor’s inventory or cannibalized from a different unit, the Contractor shall document whether that component was new, used as-is, or repaired.

3.5.3.1.1 If the component was used as-is or repaired, the Donor unit’s assembly S/N and contract number shall be documented. If the component was repaired, the Contractor shall document what repairs were completed on the component.

3.5.3.1.2 Format for the ‘Component Swap’ sheet, shall be provided to NSWCPD C/427 for concurrence to ensure a sufficient level of detail is provided and must include a form number, email approval is acceptable.

3.5.3.2 The Status Sheet shall be provided in accordance with CDRL A003. If condition of any component(s) changes contractor shall provide updated Status Sheet in accordance with CDRL A004.

3.5.4 All parts and material used in performance of this contract shall be in accordance with the latest approved revision of applicable drawings and specifications, and material shall be new in accordance with FAR 52.211-5, Material Requirements, which is incorporated by reference herein.

3.6. OVER AND ABOVE REPAIRS

3.6.1 If any part(s) are missing from any assembly upon receipt to the vendor, replacement of the missing part(s) are considered over and above the statement of work repairs. If the vendor discovers any part or parts are missing from any assembly, the vendor shall contact the Contracting Officer to negotiate over and above costs associated with the replacement.

3.6.2 Attachment 1 specifies Over and Above Parts lists for all Firm Fixed Price Hub repairs. If any parts on Attachment 1 are required to be replaced during the repair process, this work would be deemed over and above.

3.6.3 When an over and above repair condition is present, the government will have the option to provide the over and above part as GFM to support the repair or fund the Contractor to procure the out of scope part to support the repair.

4.0 DATA REQUIREMENTS

The data to be furnished hereunder shall be prepared in accordance with the Contract Data Requirements List.

4.1 A001. STATUS REPORT

4.1.1 The status report shall be submitted electronically via electronic mail on a monthly basis in Microsoft Excel Format. The report shall contain status based on the first working day on the month reported. Items shipped shall remain on the report for one additional month and then deleted.

4.2 A002. INSPECTION AND TEST PLAN

4.2.1 For CPP Hubs, contractor shall submit the Inspection and Test Plan in accordance with Data Item Description DI-QCIC-81110. The submission shall include a copy of the current quality assurance procedures, packaging/preservation procedures and test procedures for Shop Functional Testing, including Hub Spin Test and Hub Stroke Test.

4.2.2 For CPP OD Boxes, contractor shall submit the Inspection and Test Plan in accordance with Data Item Description DI-QCIC-81110. The submission shall include a copy of current quality assurance procedures, packaging/preservation procedures and test procedures for Shop Functional Testing including OD Box Spin Test.

4.2.3 In the event inspection or testing requirements disagree between sources, the manufacturing technical instructions that have been approved by the Navy shall take precedence. In the event the government exercises the option to waive submission of the test procedure, the previously approved procedure shall apply to the contract/task order.

4.2.4 Administrative changes, such as grammatical or typographical, do not require approval, but do require submission to NSWCPD C/427 and notification to DCMA for reference.

4.2.5 If any non-administrative revisions are made to government approved Inspection and Test Procedures, government approval is required by NSWCPD C/427. A request for government approval shall be submitted to NSWCPD C/427 within 30 days of revision. Government requires 30 day review period.

4.3 A003. PRE-REPAIR REPORT

4.3.1 Contractor shall submit the Equipment Damage and Refurbishment Report in accordance with Data Item Description DI-NDTI-80809B. Report shall include status sheets detailing disposition of all inspectable components and whether components can be used as is, will be repaired or will be scrapped. Report shall include Overhaul Material Review Reports. For Hub assemblies, Rolls-Royce report number BJ-96-19 shall be included.

4.3.2 A separate report shall be submitted for each Government Furnished Equipment OD Box or CPP hub assembly received.

4.3.3 Updates to Report format shall be provided to NSWCPD Code 427 for reference.

4.4 A004. FINAL REPAIR REPORT

4.4.1 CPP Hub and O.D. Box assembly functional test results shall depict the final condition of the CPP Hub and O.D. Box components after all work has been completed. The contractor shall submit Test Report of shop functional test results. Report shall document the results of the shop functional tests and inspections performed to demonstrate satisfactory operational capability. For CPP Hubs and O.D. Boxes, Operational Spin Test Report or OD Box Test Stand Report as applicable, shall be submitted.

4.4.2 For CPP hubs a final repair report shall be submitted in accordance with paragraph 3.1.10.

4.4.3 For CPP OD Boxes, a final repair report shall be submitted in accordance with paragraph 3.1.11.

4.4.4 Report format shall be submitted to NSWCPD Code 427 for review and approval. Changes to the report format, by the contractor, must be reviewed and approved by NSWCPD Code 427, email approval is acceptable. Administrative changes, such as grammatical and typographical changes, do not require approval, but do require submission to NSWCPD C/427 and notification to DCMA for reference.

4.5 A005. CERTIFICATE OF COMPLIANCE

4.5.1 After repair and final inspection of each Hub and O.D. Box, the contractor shall prepare a Certificate of Compliance to certify all assembly components were repaired, cleaned, inspected, assembled, and tested. The Certificate of Compliance shall contain a list of all approved major nonconformance variances per Contract Data Requirements List (A006) and the associated approvals. The Certification of Compliance shall be packaged with each assembly container as specified in MIL-DTL-2845.

4.6 A006. REQUEST FOR VARIANCE (RFV)

4.6.1 Requests for Variances shall be submitted on a case by case basis for evaluation, consideration, and disposition. RFVs shall be submitted for all major nonconforming critical dimensions and characteristics, whether they are anticipated prior to or after the fact. Approval of Major non-conformances will be based upon the impact on operational performance and integrity.

4.6.1.1 DD Form 1694 shall be submitted for each Request for Variance.

4.6.1.2 Contractor shall not estimate departure preparation price of Major non-conformances on DD Form 1694, Blocks 17 and 19. Supporting data for Major non-conformances, such as, drawings, sketches, photographs, calculations, financial analysis or other attachments that will clarify or justify the deviation shall be included.

4.6.2 Major and Minor nonconformance are defined as:

4.6.2.1 MAJOR: Major non-conformance affecting form, fit or function (as defined by EIA-649), or a change that reduces strength specifications of affected component(s)

4.6.2.2 MINOR: Minor dimensional and characteristic non-conformances not affecting fit, form or function (as defined by EIA-649) of affected component(s) shall be dispositioned by the Supplier through their standard Quality Procedures. Supplier shall use their standard Quality Procedures for approval. NSWCPD Codes 423 and 427 and DCMA QARs shall be copied on such changes for purposes of managing end item configuration control.

4.7 A007. GOVERNMENT PROPERTY INVENTORY REPORT

4.7.1 The report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.7.2 CDRL shall be the monthly report of all GFP under this IDIQ at the contractor’s facility.

4.7.3 Contractors can provide one cumulative Inventory Report at the base contract and shall separate by task order.

5.0 SECURITY REQUIREMENTS

5.1 N/A

5.2 N/A

5.3 N/A

5.4 OPERATIONS SECURITY (OPSEC)

5.4.1 The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. The NSWC Philadelphia Division's (NSWCPD) Critical Information List (CIL)/ CIIL (Critical Indicators and information list) will be provided on site, if warranted. Performance under this contract requires the contractor to adhere to OPSEC requirements, which may include the NSWCPD Contractor OPSEC Plan. When the NSWCPD Contractor OPSEC Plan is required, the contractor shall return acknowledgment of the plan within 15 days of receipt. During the period of this contract, the Contractor may be exposed to, use, or produce, NSWCPD Critical Information (CI) and/or observables and indicators which may lead to discovery of CI. NSWCPD’s CI will not be distributed to unauthorized third parties, including foreign governments, or companies under Foreign Ownership, Control, or Influence (FOCI) unless such FOCI has been appropriately mitigated through measures approved by the Defense Counterintelligence and Security Agency. Questions concerning these requirements shall be directed to the PCO.

5.4.2 CUI correspondence transmitted internally on the contractor's unclassified networks or information systems, and externally, shall be protected per NIST SP-800-171, Protecting Controlled Unclassified Information (CUI) in Non-federal Systems and Organizations.

Assembled large components/systems being transported to and from testing areas, other production or government facilities (whether or not on public roadways) shall be in an enclosed van trailer or covered flatbed trailer. Component/System outside storage, staging, and test areas shall be shielded/obscured from public view wherever physically possible.

5.4.3 NSWCPD’s CI shall not be publicized in corporate wide newsletters, trade magazines, displays, intranet pages or public facing websites. Media requests related to this project shall be directed to the PCO, and the COR who will forward the required to the NSWCPD Public Release Authority for review.

5.4.4 Any attempt by unauthorized third parties to solicit, obtain, photograph, or record, or; incidents of loss/compromise of government Classified or CI, Business Sensitive, Company Proprietary information related to this or other program must be immediately reported to the contractor's Facility Security Officer and Cognizant Security Office and/or the Naval Criminal Investigative Service, and the NSWC PD Security Division (Code 105).

5.5 RECEIPT, STORAGE, AND GENERATION OF CONTROLLED UNCLASSIFIED INFORMATION (CUI) All Controlled Unclassified Information (CUI) associated with this contract must follow the minimum marking requirements of DoDI 5200.48, Section 3, paragraph 3.4.a, and include the acronym "CUI" in the banner and footer of the document. In accordance with DoDI 5200.48, CUI must be safeguarded to prevent Unauthorized Disclosure (UD). CUI export controlled technical information or other scientific, technical, and engineering information must be marked with an export control warning as directed in DoDI 5230.24, DoDD 5230.25, and Part 250 of Title 32, CFR. Nonfederal information systems storing and processing CUI shall be protected per NIST SP-800-171, or subsequent revisions. All transmissions to personal email accounts (AOL, Yahoo, Hotmail, Comcast, etc.) and posting on social media websites (Facebook, Instagram, Twitter, LinkedIn, etc.) are prohibited. Destroy CUI associated with this contract by any of the following approved methods: A cross-cut shredder; a certified commercial destruction vendor; a central destruction facility; incineration; chemical decomposition; pulverizing, disintegration; or methods approved for classified destruction.

5.6 PLANNING, PROGRAMMING, BUDGETING AND EXECUTION (PPBE) DATA.

When contractor employees, in the performance of their duties, are exposed to Planning, Programming, Budgeting and Execution (PPBE) data, a Non-Disclosure Agreement (NDA) with all affected contactor personnel must be executed in coordination with the COR and PCO to ensure safeguarding disclosure of this data.

5.7 N/A

5.8 N/A

6.0 PLACE OF PERFORMANCE

6.1 All work will take place at Contractors and/or subcontractors/vendors facilities. No work will take place at a Government facility.

7.0 N/A

8.0 N/A

9.0 N/A

10.0 N/A

11.0 N/A

12.0 N/A

13.0 N/A

14.0 SPECIAL REQUIREMENTS

14.1 Quality Management System

14.1.1 The contractor shall maintain a Quality Management System (QMS) in accordance with ASQ/ANSI/ISO 9001:2015 standards per Naval Sea Systems Command (NAVSEA) QMS Acceptance Authority or appropriate directorate requirements. All QMS packages are required to adhere to applicable NAVSEA Technical Specification 9090-310 and NAVSEA Standard Item 009-04 requirements.

14.1.2 The contractor shall notify NSWCPD’s Quality Department in writing when any changes are made to the QMS that may affect work defined in accordance with NAVSEA Technical Specification 9090-310.

14.1.3 The contractor shall ensure its QMS Level 3 specific work procedures relevant to the requirements of the Solicitation, including the SOW (i.e. welding, etc.).

Attachment 1: Over and Above Parts Lists SOW

1. DDG 51 Class Port and Starboard Hub Over and Above Parts List (NSNs 3040-01-291-8830, 2010-01-291-8829):

a. Replacement of the following parts are considered over and above. If during the pre-repair or repair process, any of the following parts are deemed to need replacement, the contractor shall contact the Contracting Officer to negotiate over and above costs associated with the replacement.

2. CG 47 Class Port and Starboard Hub Over and Above Parts List (NSNs 2010-00-393-2497, 2010-00-412-5999):

a. Replacement of the following parts are considered over and above. If during the pre-repair or repair process, any of the following parts are deemed to need replacement, the contractor shall contact the Contracting Officer to negotiate over and above costs associated with the replacement.

3. CG 66 Class Port and Starboard Hub Over and Above Parts List (NSNs 2010-01-350-6437, 2010-01-350-6436):

a. Replacement of the following parts are considered over and above. If during the pre-repair or repair process, any of the following parts are deemed to need replacement, the contractor shall contact the Contracting Officer to negotiate over and above costs associated with the replacement.

4. LSD 41 Class Port and Starboard Hub Over and Above Parts List (NSNs 2010-01-141-3636, 2010-01-141-3635):

a. Replacement of the following parts are considered over and above. If during the pre-repair or repair process, any of the following parts are deemed to need replacement, the contractor shall contact the Contracting Officer to negotiate over and above costs associated with the replacement.

5. LSD 49 Class Port and Starboard Hub Over and Above Parts List (NSNs 2010-01-352-7249, 2010-01-352-7248):

a. Replacement of the following parts are considered over and above. If during the pre-repair or repair process, any of the following parts are deemed to need replacement, the contractor shall contact the Contracting Officer to negotiate over and above costs associated with the replacement.

6. LPD 17 Class Port and Starboard Hub Over and Above Parts List (NSNs 2010-01-526-9205, 2010-01-527-6895):

a. Replacement of the following parts are considered over and above. If during the pre-repair or repair process, any of the following parts are deemed to need replacement, the contractor shall contact the Contracting Officer to negotiate over and above costs associated with the replacement.

7. LHA 6 Class Port and Starboard Hub Over and Above Parts List (NSNs 2010-01-536-1071, 2010-01-535-3555):

a. Replacement of the following parts are considered over and above. If during the pre-repair or repair process, any of the following parts are deemed to need replacement, the contractor shall contact the Contracting Officer to negotiate over and above costs associated with the replacement.

8. MCM 1 Class Port and Starboard Hub Over and Above Parts List (NSNs 2010-01-225-0393, 2010-01-281-9584):

a. Replacement of the following parts are considered over and above. If during the pre-repair or repair process, any of the following parts are deemed to need replacement, the contractor shall contact the Contracting Officer to negotiate over and above costs associated with the replacement.

SOW-PWS Template 01 September 2023 version Page 22