SOW.docx

STATEMENT OF WORK

PR TBD – Fabric Enclosure Replacement

1. SCOPE

1.1 The Contractor shall dispose of existing and replace one replacement fabric enclosure as specified herein.

1.2 Contractor shall conduct site visit prior to bid submission. POC is LCDR Marie Baxter at marie.c.baxter@uscg.mil.

2. REFERENCES

COAST GUARD PUBLICATIONS

Surface Forces Logistics Center Standard Specification 0000 (SFLC Std Spec 0000), 2014, General Requirements

3. REQUIREMENTS

3.1 Contractor shall submit drawings and specifications of proposed unit with bid for technical evaluation prior to award. Drawings must be approved by Contractor-provided Professional Engineer.

3.2 Contractor shall – prior to commencement of replacement – dispose of two halves of existing moveable fabric enclosures, as defined in paragraph 3.3.

3.2.1 Government will provide scrap metal bins for metal collection. Contractor must ensure debris fits neatly into scrap metal bins.

3.2.2 Contractor is required to provide all other debris collection services. Debris must not be left at Government facility outside of Contractor working hours.

3.3 Unit shall be constructed in two distinct “halves” with dimensions provided in 3.4.1 below.

3.3.1 First half, herein referred to as “stationary half”, shall be stationary and affixed to existing concrete base.

3.3.2 Second half, herein referred to as “moveable half”, shall be moveable per paragraph 3.4.7 and 3.4.8. Contractor shall include sufficient anchorage points in design and bid.

3.4 Particulars:

3.4.1 Each half shall have dimensions as follows:

a) Width: 44’

b) Length overall: 62’

c) Center Height: 42’

d) Sidewall Height: 36’

e) Inside Clear Width: 40’

3.4.2 When assembled, the unit shall have the dimensions as follows:

a) Width: 44’

b) Length overall: 124’

c) Center Height: 42’

d) Sidewall Height: 36’

e) Inside clear width: 40’

3.4.3 Each half shall be suitable for installation on existing concrete base. Structure may not be permanently anchored to existing concrete base. Anchoring method must not protrude more than 6’ in either direction due to surrounding piers and roadways.

3.4.4 Each half shall be covered with 18 oz. translucent white frame retardant PVC laminated fabric with polyester scrim.

3.4.5 In conformance with the Yard’s Stormwater Pollution Prevention Plan (SWPPP), and NPDES and 20-SW permits, the structure – when in the “closed” position - must fully contain all blasting and sanding activities. This includes any grit, dust and air emissions that are generated inside the structure.” Additionally, when closed, the unit shall be weather proof and keep rain, snow, etc, from intrusion into the structure.

3.4.6 Construction shall be sufficient to withstand sustained 60 mph winds from any direction.= using ASCE Exposure Category D, and must be designed to withstand a snow load of 6”.

3.4.7 “Moveable half” shall include means to move the half a minimum of 110’ away from “stationary half”. These means may be either self propelled or require external machinery. If self-propelled, the Contractor shall provide operator’s instruction and maintenance manual at time of bid submission and provide adequate operator training upon completion of installation. If movement requires external equipment, Contractor shall provide detailed instructions on how to accomplish opening at time of bid; equipment required must be identified, but need not be included in this procurement. Movement mechanism must include a method to “lock” wheels/tires into place when not actively in motion. Movement mechanism shall facilitate horizontal movement of unit along existing uneven concrete surface without causing structural damage. Contractor shall provide government representative 4 spare replacement tires/wheels at time of installation. Tires/wheels shall not interfere with blast grit containment as specified in paragraph 3.5.4.

3.4.8 “Moveable half” shall have sufficient quantity and placement of lifting eyes affixed to:

(a) The overhead structure to facilitate movement of unit via crane lift.

(b) The end wall – as described in paragraph 3.4.10 – to facilitate lateral movement of unit via mechanical equipment (i.e. forklift)

3.4.9 Additional accessories listed below shall be placed at locations designated by government representative and shall not compromise structural integrity or weather tight qualities of the unit:

(a) Four 18” duct flanges

(b) Four 16” duct flanges

(c) Two 36” exhaust fan with frame, to include electrical connections compatible with customer-supplied 120V/60Hz/single phase power.

(d) Four 36” louvered vents with frames

3.4.10 Each half’s end wall shall be opposite the open end and shall be equipped with:

(a) A disappearing fabric door with a minimum size of 30’ x 30’. Door shall be operated electronically and Contractor shall include all required trolleys, pulleys, cables, winches, and tracks necessary.

(b) A steel ‘man door’ with a minimum size of 36” wide x 80” high. Man door shall include push-bar hardware and frame.

4. GENERAL INFORMATION

4.1 Period of Performance: Disposal of existing halves per paragraph 3.2, above, shall commence within ##-weeks of award and be conducted within a ##-week period of performance. Contractor will be provided up to an ##-week performance period for installation, which will be coordinated with government representative a minimum of 90 days in advance. Installation must be completed prior to 01 <<FILL IN AFTER RFI>>>2025.

4.2 Working Hours: Normal working hours are Monday thru Friday, 0700 to 1500. If the contractor desires to carry on work on Saturday, Sunday, holidays or outside the unit’s regular hours, must submit their request in writing to the Contracting Officer’s Representative for approval consideration. The contractor shall allow ample time to enable satisfactory arrangements to be made by the government for inspecting the work in progress.

4.3 Place of Performance: Contractor shall provide all installation services onboard Coast Guard Yard, 2401 Hawkins Point Rd, Baltimore MD, 21162.

4.4 Post Award Conference/Periodic Progress Meetings: The Contractor shall agree to provide Coast Guard personnel with status and schedule updates when requested.

4.5 Coordination with Coast Guard Requirements: The Contractor shall coordinate all work requirements, stated herein, with the US Coast Guard Yard, LCDR Marie Baxter at marie.c.baxter@uscg.mil.

4.6 CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

4.7 UPON COMPLETION OF WORK: Contact the Contracting Officer’s QAE Representative to arrange for inspection/acceptance of work.

5. GOVERNMENT FURNISHED ITEMS AND SERVICES:

5.1 Utilities: The Government will provide water, compressed air, and electricity for the contractor as defined herein. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

5.2 Compressed Air: The Government shall provide a source of compressed air for contractor machinery. The contractor shall be responsible for ensuring that their compressed air hookup connections are compatible with the Yard’s compressed air sources. This compressed air is not safe for breathing apparatus’s.

5.3 Electricity: The Government shall provide up to 200 amps and up to 480 volts of electrical services for hookups. The contractor shall be responsible for ensuring that their electrical hookup connections are compatible with the Yard’s electrical sources and connections

5.4 Emergency Services The U.S. Coast Guard Yard has 24 hour first aid, spill response and fire protection available. If necessary, the Contractor may call 410-636-3993 from non-Yard phones and extension 3000 from Yard phones for emergency situations. The U.S. Coast Guard Yard will provide emergency first aid only. Injuries shall be reported immediately and followed up with a written report to the COR.

6. CONTRACTOR RESPONSIBILITIES:

6.1 ISO Qualifications: Contractor shall comply with all the U.S. Coast Guard Yard International Organization for Standardization (ISO) 9001 Quality Management and ISO 14001 Environmental Management Systems certifications. The Contractor may be periodically audited to ensure conformity to these certifications and standards. In the event the Contractor creates an unsafe work environment and causes the U.S. Coast Guard Yard work operations to cease, the Contractor shall be held responsible and damages shall be assessed for the length of the work delay.

6.2 The Contractor shall provide a Supervisor who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the Supervisor is absent shall be designated in writing to the Contracting Officer. The Supervisor or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Supervisor or alternate shall be available between 7:00 a.m. to 4:30 p.m., Monday thru Friday except when the Government facility is closed for administrative reasons.

6.3 Damage to Government Property: The Contractor shall be held liable for any damage to Government property caused by the Contractor. The Contractor shall provide protective coverings on all vulnerable equipment and surfaces. It shall be the responsibility of the Contractor to ensure that the covering is adequate. Any concerns as to the adequacy of the coverings shall be brought to the attention of the COR. The Contractor shall inspect the area before work commences and may request a technical inspection from the COR, however such an inspection does not relieve the Contractor from responsibility for damage.

6.4 PERMITS: The contractor shall without additional expense to the government, obtain all appointments, licenses, and permits required for the prosecution of the work. The contractor shall comply with all applicable federal, state and local laws.

6.6 IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES:

All contractors and subcontractors performing work onboard the Coast Guard Yard shall utilize the RAPIDGate Program (www.rapidgate.com) if repeat access to the CG Yard is required for seven (7) or more days annually. RAPIDGate manages the non-Common Access Credential (CAC) eligible vendor/contractor companies and their employees who require access to Coast Guard Yard, Baltimore. Vendor/contractor CAC eligibility has been restricted to only those who require physical access to Coast Guard Yard AND logical access to a DoD or DHS network or system.

Costs incurred for delays at the gate due to the contractor’s failure to comply with this requirement or to provide qualified, authorized personnel will not be reimbursed by the Government. Additionally, consideration may be negotiated for performance delays caused by the contractor’s failure to comply with RAPIDGate requirements, or for delays caused by the disqualification of contractor employees.

Each contractor provided vehicle or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

6.7 SAFETY REQUIREMENTS:

6.7.1 Occupational Safety and Health Standards: The Contractor shall be required to follow 29 CFR 1915 (OSHA Shipyard Industry Standard), 16 CFR1303, 29 CFR 1910, 29 CFR 1915.1025, 29 CFR 1926.62, 15 U.S.C. 2601, while performing this work at the U.S. Coast Guard Yard. The Contractor shall provide all required personnel safety equipment for their employees, such as, but not limited to; safety helmet, safety glasses with side shields. All safety equipment shall meet OSHA standards. Failure of the Contractor employees to comply with the above requirements could result in a shutdown of operations.

6.7.2 Responsibilities:

(1) All contractors working on CG Yard shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be reviewed by the Base Safety Office prior to starting work.

(2) Written notification must be provided to the YARD Safety Officer, in their capacity as Fire Marshal of any activity that could potentially cause fire or explosion or that changes or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are: a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the unit, and blocking of any egress routes or emergency vehicle routes. Inclusion of this information in the contract constitutes written notification as long as the outsource review sheet is signed by Base Safety Officer.

(3) Copies of the following must be provided to the YARD Safety Office prior to starting work in affected areas: Confined Space Entry Permits, Hot Work Chits, and Dig Chits. Confined space clearance must be conducted by a certified marine chemist and permit required spaces will have a copy of the permit posted on site during work. Hot work will only be conducted with permission and a fire watch must be posted during work. A facility dig chit is required in addition to a Miss Utility dig chit.

(4) Lock Out/Tag Out requires notification and coordination with facilities and will not be conducted by a contractor. A representative from CG YARD is required for all contractor Lock Out/Tag Out needs.

(5) The contractor has the responsibility and right to stop unsafe work. QAE’s and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

6.8 ENVIRONMENTAL PROTECTION REQUIREMENTS:

6.8.1 All contractors working on CG Yard shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series). Contractor written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection Specialist prior to starting work and must be in accordance with the Unit Environmental Guide.

6.8.2 Written notification must be provided to the Environmental Protection Specialist of any activity that could potentially cause a permit violation on Derrick Josey 410-636-7070. Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

6.8.3 Copies of the following must be provided to the Environmental Protection Specialist prior to starting work in affected areas: Material Safety Data Sheets, permits, and notices of intent.

6.8.4 All debris must be disposed of at a landfill or disposal site that is certified by the State of Maryland for such disposals. Name and location must be approved by CG Yard Environmental Branch.

6.9 Security Requirements:

6.9.1 Access Requirements: The U.S. Coast Guard Yard, Baltimore, MD is a controlled access area. All contractors and subcontractors performing work on this contract shall utilize the RAPIDGate program. RapidGate manages the non-Common Access Credential (CAC) eligible vendor/contractor companies and their employees who require access to Coast Guard Yard, Baltimore. Vendor/contractor CAC eligibility has been restricted to only those who require physical access to Coast Guard yard and logical access to a DoD or DHS network or system.

All personnel shall receive visitor’s passes and clearance from USCG Coast Guard Yard Security located at the Main Gate. List of personnel needing access shall be provided to the COR twenty-four (24) hours prior to requiring access. Personnel will be required to provide full name, picture I.D. (valid driver’s license preferred), and date of birth. For non US citizen’s, a passport will be required. The following forms of IDS are authorized:

The following state ID will not be accepted

· Montana *- Enhanced Drives Licenses (EDL) from Missouri and Washington will be accepted.

Contractor employees shall not enter restricted areas in accordance with U.S. Coast Guard Yard security regulations or policies. Before Contractor employees can work at the U.S. Coast Guard Yard Facility, the Contractor shall complete a security investigation on all Contractor employees in connection to this contract. Any Contractor employee with a criminal background shall get prior authorization before they can gain access to U.S. Coast Guard Yard Facility. Contractor shall provide for each employee to the Contracting Officer, the full name and any alias, address, city and state, and date of birth

6.9.2 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use.

6.9.3 Reporting Requirements: Contractor personnel shall report to an appropriate authority (Contacting Officer, Ship Superintendent) any information or circumstances of which they are aware may pose a threat to the security of U.S. Coast Guard personnel, Contractor personnel, resources, and classified or unclassified defense information. The Contractor shall not substitute employee(s) without prior notification to the Contracting Officer and Ship Superintendent. Contractor employees shall receive a full safety briefing by their immediate supervisor upon initial on-base assignment of all known hazards in areas that work shall be performed.

7.0 PHOTOGRAPHS OF EXISTING UNIT TO BE REPLACED:

See Attachment (1).