SOW.docx

STATEMENT OF WORK (SOW)

Eastern Oklahoma VA Health Care System Uninterruptible Power Supplies At the new Tulsa VA Medical Center

GENERAL

PURPOSE / OBJECTIVE: Eastern Oklahoma VA Health Care System (EOVAHCS) requires a contractor to supply IT Uninterruptible Power Supplies and Power Distribution Units to support Server Racks in the Entrance Rooms (2), Data Center, and Telecommunication Rooms (12) to establish the communication infrastructure at the Tulsa VA Medical Center. The contractor will be required to supply uninterruptible power supplies and power distribution units in accordance with this statement of work and the Department of Veterans Affairs Office of Information and Technology, Infrastructure Standard for Telecommunications Spaces (ISTS), Version 4.0 in a cost-effective, efficient, and safe manner, while in accordance with the VA Mission.

BACKGROUND: A facility in Tulsa, Oklahoma, is being renovated to be used as the new Tulsa VA Medical Center (VAMC) in September 2025. The facility will need uninterruptible power supplies for critical electrical loads delivered between September 4th and September 12th of 2025. The facility is currently under the control of VHiT, and the construction contractor is remodeling it. Delivery will not be allowed prior to the VA receiving the building.

LOCATION: The new Tulsa VA Medical Center will be located at 440 S. Houston Ave, Tulsa, Oklahoma 74127.

PERFORMANCE PERIOD/DELIVERY TIMES: The VA requires delivery of the equipment between September 4th and September 12th, 2025. After the award delivery times will be coordinated with the COR.

The Contractor shall furnish all equipment, user manuals, and maintenance manuals for the specified equipment under this contract.

SCOPE: EOVAHCS requires a contractor to provide equipment that meets or exceeds the physical, functional, and performance of the listed salient characteristics in the following sections. The equipment features are essential to the technical requirements to meet the department's needs and account for retrofitting an existing structure. For each rack in the server room 2 power distribution.

SALIENT CHARACTERISTICS

The contractor is required to provide the following products, brand name or equal, at the location outlined in this SOW.

Equipment:

55 Each Rack Mounted UPS

Suitable Models:

· Xtreme Power Conversion M90C-2s Modular Online Three-Phase UPS w/ rail kit, L21-20P line cord and, and optional receptacle panel configured with L21-20R

· Chatsworth Lead Acid online UPS, 5kVA – 8kVA, 3-Phase

· Vertiv Liebert ITA2, Three Phase UPS with VRLA Battery

· Provide components from a single manufacturer.

· Description: 5kW three-phase 208V 20A rack-mounted UPS with L21-20 input and output connections.

· Input Connection: Single input NEMA L21-20P plug (twist lock three-phase five wire L+L+L+N+G). Power cord minimum 3’ (1m) length. (twist-lock three-phase five-wire L+L+L+N+G). Power cord 10’ (3m) length. (twist-lock three-phase five-wire L+L+L+N+G). Power cord 10’ (3m) length. (twist-lock three-phase five-wire L+L+L+N+G). Power cord 10’ (3m) length. (twist-lock three-phase five-wire L+L+L+N+G). Power cord 10’ (3m) length. (twist-lock three-phase five-wire L+L+L+N+G). Power cord 10’ (3m) length.

· Output Connection: Single output NEMA L21-20R receptacle.

· Power Capacity: 5kW

· Enclosure: Fully self-contained.

· Mounting: 19” rack mount.

· Battery Capacity: Ten minutes at 70% load (3.5kW).

· Cooling: Fan-cooled, front air entry, rear exhaust.

· Monitoring: RJ45 Ethernet port allows connection to an external monitoring system. Supports SNMP v3 with SSL Encryption.

40 Each Chatsworth EA-3017-CE Monitored eConnect Data Center Vertical PDU

· Provide components from a single manufacturer.

· Description: Metered/monitored three-phase 208V 20A vertical Rack Power Distribution Unit (Rack PDU), 5.7kW, with IEC60320 outlets.

· Input Connection: Single input NEMA L21-20P plug (twistlock three-phase five wire L+L+L+N+G). Power cord 10’ (3m) length.

· Output Connections.

· For Computer Room applications: Minimum 30 each C13 and 6 each C19. Outlets are grouped in phase-grouping banks (A-B, B-C, C-A) or alternating to assist with phase balancing. Outlets labeled with the associated phase-grouping bank. Outlets lock to standard power cords and are capable of accepting Z-lock power cords.

· For Telecommunications Room (TR) and entrance room applications: Minimum 30 each C13, 6 each C19, 2 each NEMA 5-15/20 or L5-20. Outlets are grouped in phase-grouping banks (A-B, B-C, C-A) or alternating to assist with phase balancing. Outlets labeled with the associated phase-grouping bank. Outlets are compatible with Z-lock power cords.

· Power Capacity: 5.7kW rated.

· Enclosure: Fully self-contained.

· Mounting: Toolless mounting, orientation vertical at the rear of the enclosure, taking up zero RU spaces. Up to two Rack PDUs must be able to be installed on each side for high-density (10kW) enclosures.

· Mounting Hardware: As required to connect to the specific enclosure make/model.

· Number of RPDUs: 2 for Standard Density (up to 5kW) enclosures, 4 for High Density (10kW) enclosures.

· Control Module: Field-replaceable, modular control module with metering and monitoring capabilities.

· For Computer Room applications: A minimum of 12 control modules shall be able to be daisy-chained together to a single IP address output for network monitoring of all metered and monitored data.

· Metering: Local display provides input line currents (Amperage). Additional metering items (voltage, power, energy, power factor) across the unit or at individual outlets, are acceptable.

· Monitoring: RJ45 Ethernet port allows connection to an external monitoring system. Supports SNMP v3 with SSL Encryption.

104 Each APC, AP8861 Telecommunication Room Vertical PDU

· Provide components from a single manufacturer.

· Description: Metered/monitored three-phase 208V 20A vertical Rack Power Distribution Unit (Rack PDU), 5.7kW, with IEC60320 outlets.

· Input Connection: Single input NEMA L21-20P plug (twistlock three-phase five wire L+L+L+N+G). Power cord 10’ (3m) length.

· Output Connections.

· For Telecommunications Room (TR) and entrance room applications: Minimum 30 each C13, 6 each C19, 2 each NEMA 5-15/20 or L5-20. Outlets are grouped in phase-grouping banks (A-B, B-C, C-A) or alternating to assist with phase balancing. Outlets labeled with the associated phase-grouping bank. Outlets are capable of accepting Z-lock power cords.

· Power Capacity: 5.7kW rated.

· Enclosure: Fully self-contained.

· Mounting: Toolless mounting, orientation vertical at the rear of the enclosure, taking up zero RU spaces. Up to two Rack PDUs must be able to be installed on each side for high-density (10kW) enclosures.

· Mounting Hardware: As required to connect to the specific enclosure make/model.

· Number of RPDUs: 2 for Standard Density (up to 5kW) enclosures, 4 for High Density (10kW) enclosures.

· Control Module: Field-replaceable, modular control module with metering and monitoring capabilities.

· For Computer Room applications: A minimum of 12 control modules shall be able to be daisy-chained together to a single IP address output for network monitoring of all metered and monitored data.

· Metering: Local display provides input line currents (Amperage). Additional metering items (voltage, power, energy, power factor) across the unit or at individual outlets, is acceptable.

· Monitoring: RJ45 Ethernet port allows connection to an external monitoring system. Supports SNMP v3 with SSL Encryption.

4 Each APC, BX1500M Back UPS 1500 Compact Tower

· Main Input Voltage 120V

· Main Output Voltages 120V

· Power Rating: 1500VA/ 900W

· Form Factor Standalone

· Battery back-up & Surge protection

· Battery life 3-5 years

· Lead-Acid battery

· Input connection type NEMA 5-15P

· Output connection type NEMA 10 5-15R

5 Each CyberPower, M1100XL Medical Grade UPS System 1100VA/880W AVR Tower

· Horizontal cable management unit for a 19" rack with a channel approximately 2"x3". Provides for a professional finish to hide cables in a switch rack.

· Color: White to match rack

· Single-Sided; 2U x 19" EIA x 8.2"D (208 mm)

QUALITY

Conformance Standards Refer to the section on Safety and Compliance in this SOW.

Rework or Remedy Rework or Remedy is defined as performing the Service again until the Purpose of this SOW is achieved in full. This involves less than Satisfactory Service by the Contractor as noted by the COR. Rework or Remedy occurs at no additional cost to the Government. Payment will be withheld until all services are performed to the Satisfactory level in accordance with this SOW and as documented by the COR.

Inspection and Acceptance of Products and Services: The Government reserves the right to inspect and test services in accordance with this SOW and the Contract. The only individual authorized to officially accept services is the COR. While inspection of services may be delegated by the COR and a shared responsibility with departmental management staff, the COR is ultimately the only authorized individual to approve and accept services on behalf of the VA.

WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term. The government does not accept an extended warranty, which requires advance payment. Warranty to begin on the date of delivery to the facility.

PERFORMANCE PERIOD AND DELIVERY:

· All items to be delivered after receipt of purchase order starting on or around September 4th through September 12th.

· Delivery and receipt of the proposed items are anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA COR post-award. Delivery must be coordinated with VA COR before any delivery attempts. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

· Contractor`s responsibility will include offloading the equipment from the truck, moving the equipment to the correct delivery location in the space, uncrating or unboxing the equipment, removing all trash, and setting up the equipment according to the manufacturer`s specifications, followed by testing the equipment to verify that it is operational. Equipment paperwork & warranty information must be handed to the approved government contact onsite.

· VA STANDARD BUSINESS HOURS AND FEDERAL HOLIDAYS

· Hours: Normal duty hours are 8:00 a.m. through 4:00 p.m. for the VA, Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR.

· In accordance with 5 U.S.C. 6103, Executive Order 11582, and Public Law 94-97, the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays.”

In addition to the days designated as holidays, the Government observes the following days:

· Any other day designated by Federal Statute

· Any other day designated by Executive Order

· Any other day designated by the President of the United States to be a Federal holiday

· Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.

· Payment: Payment will be made upon receipt of a properly prepared invoice, which references the period for which payment is due, the contract number, and/or assigned purchase order number. The invoice must include the correct payment address.

· Waste Removal: The contractor is responsible for removing and properly disposing of all waste related to the services provided on-site at all VA facilities.

SAFETY AND COMPLIANCE

The Contractor must perform services and ensure equipment functions in accordance with:

1. local, state, and federal Occupational Safety and Health guidelines and legislation, including Occupational Safety and Health Administration (OSHA), the American National Standards Institute (ANSI) safety guidelines.

1. local, state, and federal Fire and Safety legislation and guidelines, to include VA Health Care System directives and legislation on Fire and Safety, as well as the latest published edition of NFPA-99 (Health Care Facilities Code)

REGULATORY REQUIREMENTS:

a. Food and Drug Administration (FDA) Quality System Regulation as stated in 21 CFR Part 820

b. Occupational Safety and Health Administration (OSHA)

Medical Center Policies Each VA Medical Center has policies that are updated from time to time. The COR can provide more detailed information to the contractor of these upon commencement of the contract and throughout the term of the contract, as needed, especially policies regarding, parking, possession of weapons, cell phone use and photography as well as smoking on VA property. Violations of such policies may result in individual fines or citations answerable in the United States (Federal) District Court.

Contractor Point of Contact (POC) The Contractor shall specify an individual who shall serve as a single point of contact for all contract issues (POC). The contractor must provide the COR and Contracting Office with the POC contact details, including business phone number or cell phone number and email, as a minimum:

a) Within 5 business days of contract award,

b) Within 5 business days after renewal or extension of services in accordance with, and if permitted by applicable FAR clause, and

c) Within 5 business days prior to a change in the POC by the Contractor.

The POC must be easily accessible by phone and return COR calls within 48 hours of a voice message left by the COR.

Contracting Officer’s Representative (COR) Upon contract commencement, the Contracting Officer will notify the Contractor in writing as to the COR assigned to this contract, and upon reassignment of a new COR, as applicable. The contractor shall only respond to requests for changes, new products, or services, from the COR or the CO. If any product or service is requested from any source, other than the COR or the CO, the Contractor is to advise the individual of this requirement and refuse to respond. Any billing resulting from unauthorized service will not be paid by the government.

Authority of the COR The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract. In the event the Contractor affects any changes at the direction of any person other than the Contracting Officer, the changes will be considered to have been made without authority and no adjustment will be made in the contract price or schedule to cover any increase in costs incurred as a result thereof. The Contracting Officer shall be the only individual authorized to accept nonconforming work, waive any requirement of the contract, and/or modify any term or condition of the contract. The Contracting Officer is the only individual who can legally obligate Government funds. No costs chargeable to the proposed contract can be incurred before receipt of a fully executed contract or specific authorization from the Contracting Officer. Any invoicing or charges resulting from unauthorized service will not be paid by the government.

LIABILITIES AND INSURANCES

Protection from Damage The contractor shall provide all labor, materials, and equipment necessary for the protection of VAMC personnel, furnishings, equipment, and buildings from damage, and shall replace or repair any damage due to work performed under this contract equal to its original construction and finish.

Liability Insurance The contractor must provide the COR and the CO with written confirmation that the Contractor has adequate insurance protection against negligent work and other forms of liability.