SOW.docx

Statement of Work (SOW) for Shipping & Storage Crate Design for USN CPP Blades

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for NSWCPD Code 42, which is responsible for U.S. Naval ship propulsion systems.

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied.

1.0.3 Government/Contractor Relationship:

1.0.3.1 The services to be delivered under this Contract are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the Contract between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

1.0.3.2 The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.0.3.3 Contractor personnel under this Contract shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

1.0.4 Employee Relationship:

1.0.4.1 The services to be performed under this Contract do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

1.0.4.2 Rules, regulations, directives, and requirements that are issued by the U. S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

1.0.4.3 Inapplicability of Employee Benefits: This Contract does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

1.0.4.4 It is the Contractor's, as well as the Government's, responsibility to monitor Contract activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1.0.4.4.1 The Contractor shall notify the Contracting Officer in writing via letter or email within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the Contractor's estimated date when, absent a response, cost, schedule or performance will be impacted.

1.1 BACKGROUND

The United States Navy (USN) utilizes re-usable wooden crates for storing and shipping CPP blades.

These crates are typically constructed and provided with newly manufactured spare CPP blades and/or overhauled CPP blades. When a replacement blade is needed by a ship in-service, the crate it was delivered in is re-purposed and used to ship/store the offloaded blade. This cycle continues until a crate’s condition is no longer suitable for use.

Current crate design requirements are relatively open-ended and result in a wide range of crate variations, some that perform and hold-up better than others. The USN desires to standardize and improve CPP blade crate design requirements in order to increase functionality and extend usable life.

1.2 SCOPE OF WORK

· Design two re-usable wooden shipping/storage crates for USN CPP blades, one suitable for each of the following categories:

· Category 1 - Large-Type CPP Blades

· DDG-51 Fleet

· DDG-51 ATD

· CG-47

· Category 2 - Intermediate-Type CPP Blades

· LPD-17

· LHA-6/LHD-8

· LSD-41 COSSI

· Create design drawings and models for each crate.

· Conduct stress analyses and virtual fit-up analyses to validate crate design.

2.0 APPLICABLE DOCUMENTS

A. ASTM-D7478

Standard Specifications for Heavy Duty Sheathed Wood Crates

B. MIL-DTL-2845

Preservation, Packaging, Packing, and Storage of Propulsion Systems

C. DODM 4140.65

Wood Packaging Material WPM_151007

D. NAVSEA 245-6796870

DDG-51 ATD CPP Blade

E. RRMNA 115651021

DDG-51 Fleet CPP Blade

F. RRMNA 115651005

CG-47 CPP Blade

G. NAVSEA 245-7622723

LPD-17 CPP Blade

H. NAVSEA 245-7651121

LHA-6 CPP Blade

I. NAVASEA 245-7622727

LSD-41 COSSI CPP Blade

J. NAVSEA 803-5000913

NAVSEA Standard Drawing (General)

3.0 REQUIREMENTS

3.1 Within two weeks of contract award, initiate a kickoff meeting with the TPOC to review contract requirements, in accordance with CDRL A001.

3.2 For the duration of this contract, submit a monthly status update in accordance with CDRL A001.

3.3 Design two covered crate assemblies, one for each category below, using the design criteria outlined below.

3.3.1 Crate Categories:

· Category 1 - Large-Type CPP Blades

· DDG-51 ATD (Reference D)

· DDG-51 Fleet (Reference E)

· CG-47 (Reference F)

· Category 2 - Intermediate-Type CPP Blades

· LPD-17 (Reference G)

· LHA-6 (Reference H)

· LSD-41 COSSI (Reference I)

3.3.2 Crates shall be designed in accordance with Reference A as modified below, and using Reference B as general guidance:

· Each crate design shall allow for the same crate base and cover to be used for all blade designs listed in its category (SOW Para. 3.3.1) but with interchangeable packaging arrangements for each design (i.e. the intermediate-type crate design shall include designs for one base, one cover, and three different packaging arrangements – one each for LPD-17, LHA-6, and LSD-41 COSSI – that can be selected as applicable during construction).

· Crates shall be Type II, Class 2, Style A, although Class 1 sheathing may be considered with sufficient justification and if framing is sufficient to prevent plywood warpage/sagging/splitting.

· Wood shall meet phytosanitary requirements of Reference C.

· All hardware shall be of corrosion resistant material

· Wood screws shall be used instead of nails wherever applicable.

· Crates shall be of multiple-trip re-usable design and are intended for long-term storage and repeated shipment.

· Crates shall be designed to accommodate blades when fully preserved in accordance with Reference B (i.e. edge protectors, palm protection, etc.).

· The Contractor may propose alternative or additional requirements to improve functionality, reliability, and/or cost design.

3.3.3 Each crate assembly shall consist of

· Skid-type base

· Bolt-on removable cover

· Anchoring, blocking, bracing, and cushioning specific to each individual blade design in its category (i.e. DDG-51 ATD, DDG-51 Fleet, CG-47, etc.)

· Locking inspection doors (located such that all stamp data can be seen from outside the crate)

· Ventilation and drainage holes

· Identification stenciling

· The Contractor may propose alternative or additional requirements to improve functionality, reliability, and/or cost of design.

3.4 Create engineering drawings for each crate design with the following minimum features. Upon approval of the final design by the TPOC, drawings shall be submitted in accordance with CDRL A002.

· Drawing files shall be provided in original source file format, as well as DXF and PDF formats.

· Formatting in accordance with Reference J.

· English units

· High-level assembly view with callouts for all components

· Sufficient individual details/views/notes to repeatably construct crate

· Notes for wood preservative and/or painting

· Notes for handling and storage directives

· Notes for design weights and CGs (empty and loaded)

· Notes for markings

3.5 Create CAD models for each crate design with the following minimum features. Upon approval of the final design by the TPOC, models shall be submitted in accordance with CDRL A002.

· Model files shall be provided in original source file format, as well as STEP and IGES formats.

· Each model shall include individual files for each piece, sub-assembly, and assembly.

· A separate assembly file shall be provided for each crate variation (i.e. one model for the intermediate-type crate with LPD-17 packaging, one model for LHA-6 packaging, and one model for LSD-41 COSSI packaging).

3.6 Complete a virtual fit-up analysis for each crate assembly and CPP blade using CAD models. The analysis shall verify each blade fits in its associated crate assembly. USN CPP blade models will be provided by the TPOC. Some USN blade models may not have fully defined blade palm features (i.e. missing blade bolt holes, shortened palm heights, etc.), which the Contractor shall account for when performing this analysis. Document and submit findings in a report using contractor formatting. Upon approval of the final report by the TPOC, submit in accordance with CDRL A002. The report shall be delivered as a PDF.

3.7 Complete a stress analysis of each crate assembly under loaded conditions and subject to the scenarios listed below. The analysis shall verify the anchoring, blocking, bracing, and cushioning specific to each individual blade can safely withstand loads that can reasonably be expected to occur with typical use. USN CPP blade models will be provided by the TPOC. Some USN blade models may not have fully defined blade palm features (i.e. missing blade bolt holes, shortened palm heights, etc.), which the Contractor shall account for when performing this analysis. Document and submit findings in a report using contractor formatting. Upon approval of the final report by the TPOC, submit in accordance with CDRL A002. The report shall be delivered as a PDF.

· Lifting/handling with forklift

· Transportation with flatbed truck

· Minor drops

4.0 DATA REQUIREMENTS

CDRL A001, CONTRACT STATUS REPORT

· Kickoff Meeting

· Status Report (Monthly)

CDRL A002, TEST/INSPECTION REPORT

· Drawings

· Models

· Design Report

CDRL A003, PERSONNEL QUALIFICATION STANDARD

· Propeller inspection personnel

· Prior experience crating/packaging USB propulsion equipment

5.0 SECURITY REQUIREMENTS

5.1 SECURITY TRAINING.

The Contractor is responsible for completing all required Government mandated training to maintain security and network access to government sites and IT systems to include but not limited to: Antiterrorism Level 1 Awareness; Records Management in the DON: Everyone's Responsibility; Training and Readiness: The Active Shooter; NAVSEA Introduction to Controlled Unclassified Information; Operations Security (OPSEC); NAVSEA Counterintelligence Training; Privacy and Personally Identifiable Information (PII) Awareness Training; NAVSEA Physical Security training and Cybersecurity 101 Training. Certificates of successful completion shall be sent to the COR and as otherwise specified in the contract.

5.1.1 In accordance with the National Industrial Security Program Operating Manual (NISPOM) (37 CFR Part 117), Contractor personnel that require access to Department of Navy (DON) information systems and/or work on-site require an open investigation or favorable adjudicated Tier 3 by the Vetting Risk Operations Center (VROC). An interim clearance is granted by VROC and recorded in the Defense Information System for Security (DISS). An open or closed investigation with a favorable adjudication is required prior to issuance of a badge providing access to NSWCPD buildings. Furthermore, if the Navy Central Adjudication Facility, have made an unfavorable determination access will be denied. For Common Access Card (CAC) you must have an open investigation and/or a favorably adjudicated investigation. Interim security clearance are acceptable for a CAC. Access will be denied for anyone that has eligibility pending in DISS. Vetting through the National Crime Information Center, Sex Offender Registry, and the Terrorist screening database shall be process for a contractor that does not have a favorable adjudicated investigation.

5.1.2 Within 30 days after contract award, the contractor shall submit a list of all contractor personnel, including subcontractor employees, who will have access to DON information systems and/or work on-site at one of the NSWCPD sites to the appointed Contracting Officer Representative (COR) via email. The contractor shall provide each employee's first name, last name, contract number, the NSWCPD technical code, work location, whether or not the employee has a CAC and or Standard Access Control Badge (SACB), the systems the employee can access (i.e., NMCI, RDT&E), and the name of the Contractor's local point of contact, phone number and email address. Throughout the period of performance of the contract, the Contractor shall immediately provide any updated information to the COR when any Contractor personnel changes occur including substitutions or departures.

5.2 ON SITE WORK

Contractor personnel that require a badge to work on-site at one of the NSWCPD sites must provide an I-9 form to verify proof of citizenship. The I-9 form should be signed by the company Facility Security Officer or the company Human Resource Department. In addition to the I-9 form, Contractors shall also bring their birth certificate, current United States Passport or naturalization certificate and state issued ID to the NSWCPD Security Officer at the time of badge request to verify citizenship. Any contractor that has unfavorable information that has not been favorably adjudicated, by Department of Defense Central Adjudication Facility (DOD CAF) will not be issued a badge. Finally, contractors shall supply a copy of their OPSEC Training Certificate or other proof that the training has been completed.

5.2.1 In accordance with NSWCPD security protocol, contractor employees who hold dual citizenship will not be granted security clearance to our facilities.

5.3 DD 254 REQUIREMENT

This effort may require access to classified information up to the Confidential level. No classified data will be generated or stored by the Contractor. The Contractor is required to have and maintain a Confidential clearance. The requirements of the attached DD Form 254 apply.

5.3.1 The contractor is required to maintain a Facility Security Clearance (FCL) in accordance with the DD254 to perform certain work under the contract. Although it is not required at time of award, it shall be obtained within 30 days after award. Otherwise the government will have no obligation to continue ordering work under the contract and may not exercise any of the available options.

5.3.2 The Contractor shall appoint a Facility Security Officer (FSO), who shall (1) be responsible for all security aspects of the work performed under this contract, (2) assure compliance with the National Industrial Security Program Operating Manual (NISPOM) (32 CFR Part 117), and (3) assure compliance with any written instructions from the NSWCPD, Security Office.

5.3.3 The contractor shall forward signed copies of DD254s provided to subcontractors to the Naval Surface Warfare Center Philadelphia Division (NSWCPD), ATTN: Security.

5.3.4 The contractor shall direct the subcontractor to obtain approval, through the prime Contractor, for the public release of information received or generated by the sub through the prime Contractor.

5.3.5 The contractor shall submit the subcontractor request for public release through the technical point of contact identified on the DD 254.

Additional information related to the facility clearance process can be obtained by visiting www.dss.mil or http://www.dss.mil/isec/pcl_index.htm.

5.4 OPERATIONS SECURITY (OPSEC)

5.4.1 The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. The NSWC Philadelphia Division's (NSWCPD) Critical Information List (CIL)/ CIIL (Critical Indicators and information list) will be provided on site, if warranted. Performance under this contract requires the contractor to adhere to OPSEC requirements, which may include the NSWCPD Contractor OPSEC Plan. When the NSWCPD Contractor OPSEC Plan is required, the contractor shall return acknowledgment of the plan within 15 days of receipt. During the period of this contract, the Contractor may be exposed to, use, or produce, NSWCPD Critical Information (CI) and/or observables and indicators which may lead to discovery of CI. NSWCPD’s CI will not be distributed to unauthorized third parties, including foreign governments, or companies under Foreign Ownership, Control, or Influence (FOCI) unless such FOCI has been appropriately mitigated through measures approved by the Defense Counterintelligence and Security Agency. Questions concerning these requirements shall be directed to the PCO.

5.4.2 CUI correspondence transmitted internally on the contractor's unclassified networks or information systems, and externally, shall be protected per NIST SP-800-171, Protecting Controlled Unclassified Information (CUI) in Non-federal Systems and Organizations. Assembled large components/systems being transported to and from testing areas, other production or government facilities (whether or not on public roadways) shall be in an enclosed van trailer or covered flatbed trailer. Component/System outside storage, staging, and test areas shall be shielded/obscured from public view wherever physically possible.

5.4.3 NSWCPD’s CI shall not be publicized in corporate wide newsletters, trade magazines, displays, intranet pages or public facing websites. Media requests related to this project shall be directed to the PCO, and the COR who will forward the required to the NSWCPD Public Release Authority for review.

5.4.4 Any attempt by unauthorized third parties to solicit, obtain, photograph, or record, or; incidents of loss/compromise of government Classified or CI, Business Sensitive, Company Proprietary information related to this or other program must be immediately reported to the contractor's Facility Security Officer and Cognizant Security Office and/or the Naval Criminal Investigative Service, and the NSWC PD Security Division (Code 105).

5.5 RECEIPT, STORAGE, AND GENERATION OF CONTROLLED UNCLASSIFIED INFORMATION (CUI) All Controlled Unclassified Information (CUI) associated with this contract must follow the minimum marking requirements of DoDI 5200.48, Section 3, paragraph 3.4.a, and include the acronym "CUI" in the banner and footer of the document. In accordance with DoDI 5200.48, CUI must be safeguarded to prevent Unauthorized Disclosure (UD). CUI export controlled technical information or other scientific, technical, and engineering information must be marked with an export control warning as directed in DoDI 5230.24, DoDD 5230.25, and Part 250 of Title 32, CFR. Nonfederal information systems storing and processing CUI shall be protected per NIST SP-800-171, or subsequent revisions. All transmissions to personal email accounts (AOL, Yahoo, Hotmail, Comcast, etc.) and posting on social media websites (Facebook, Instagram, Twitter, LinkedIn, etc.) are prohibited. Destroy CUI associated with this contract by any of the following approved methods: A cross-cut shredder; a certified commercial destruction vendor; a central destruction facility; incineration; chemical decomposition; pulverizing, disintegration; or methods approved for classified destruction.

5.6 PLANNING, PROGRAMMING, BUDGETING AND EXECUTION (PPBE) DATA.

When contractor employees, in the performance of their duties, are exposed to Planning, Programming, Budgeting and Execution (PPBE) data, a Non-Disclosure Agreement (NDA) with all affected contactor personnel must be executed in coordination with the COR and PCO to ensure safeguarding disclosure of this data.

6.0 PLACE OF PERFORMANCE

The primary place of performance shall be at the Contractor’s facility. It is estimated that 100% of the work will occur at the Contractor’s facility.

7.0 TRAVEL

The Contractor is not required to travel from the primary performance location while supporting this contract.

8.0 SPECIAL REQUIREMENTS

· Proof of experience crating/packaging at least one from each category

9.0 PROPELLER INSPECTION PERSONNEL

The Contractor shall have and maintain at minimum (1) personnel who has successfully completed both the NAVSEA Propeller Visual Inspection Course and the NAVSEA Propeller Certification Course.

Submit the following in PDF format in accordance with CDRL A003:

· List of certified personnel for each course in the format below:

· Copies of all propeller inspection certifications for each person.

10.0 PRIOR EXPERIENCE CRATING/PACKAGING USN PROPULSION EQUIPMENT

The Contractor shall provide proof of experience crating/packaging at least one USN blade design listed in each category of SOW Para 3.3.1. Proof may be a prior applicable contract or order. Submit in PDF format in accordance with CDRL A003.

SOW – Shipping & Storage Crate Design for USN CPP Blades Page 1