SOW.docx

VA Maine Healthcare System 1 VA Center 05/30/2023 Augusta, ME 04330

Scope of Work 402-23-102 Medical Gas System Upgrades Construction Contract

1. General Intent

The contractor shall provide complete construction services to correct medical gas deficiencies across the Togus Campus in accordance with the latest NFPA codes, VA standards, and VA specifications. The services include but are not limited to; installation of new bollards at oxygen storage tanks, installing purge ports at zone valves, installing zone valves (if required), installing monitoring devices, installing alarms at master panels, installing medical air compressors, installing medical vacuum & WAGD pumps, & any required ancillary tasks to complete this work. This will include all of the conduit, cabling, and any hardware upgrades needed to support these locations.

2. Statement of Work:

This project includes all construction activities to correct all noted medical gas deficiencies from attached report (SOW Attachment 01 – Medical Gas Inspection Report), as well as installing a new medical air compressor and vacuum/WAGD pumps in building 200E and Building 207. Contractor is responsible for confirming all equipment installed is appropriately sized for existing needs and any planned future expansions. This work is to include all final operational testing for every piece of equipment, testing reports should be included as part of close-out documentation. Work is to be performed by licensed ASSE 6010 Medical Gas System Installers and ASSE 6040 Medical Gas System Maintenance Personnel. Third party inspection, testing, and verification are mandatory for medical gas work and will be performed by licensed ASSE 6020 Medical Gas Inspectors and ASSE 6030 Medical Gas Verifiers. The med gas system should be turned over and ready for use to the VA at the completion of the project. Procurement and disposal of all materials are included in this contract. AHAs for work in patient care areas need to be submitted within 30 days of NTP and reviewed by the VA. A schedule identifying work in each patient care area should be provided within 14 days of NTP, and full project schedule within 30 days. This schedule needs to include weekend or night work required in high hazard/ high use patient areas. A self-contained HEPA cart will be required during work in patient care areas and corridors. A site visit by bidding contractors is highly recommend, construction activities include, but are not limited to the follow:

1. B200 & B207 – Install purge ports on both sides of zone valves. Refer to Compliance Deficiencies listing for code reference and spreadsheet of locations. Verify that at completion of work, all locations in B200 & B207 will have required ports. If zone valves cannot be retrofitted, then install new zone valves with purge ports per current code. No zone box should be out of service longer than 1 day, THIS INCLUDES VERIFICATION.

2. B200 – Upgrade B200 oxygen storage at north loading dock to comply with NFPA 55, NFPA 99, and any other applicable codes. Existing bollards will need to be removed and replaced.

3. B200 Medical Air Compressor – Completely replace medical air compressor, dryer, valves, and any other supporting equipment. This will also require replumbing to meet current code as well as to address all noted compliance/maintenance issues in the annual inspection. Relocation of air intake will be required to comply with NFPA 99.

4. B200 Medical Vacuum/WAGD Pumps – Completely replace medical vacuum/WAGD pumps, valves, and any other supporting equipment. This will also require replumbing to meet current code as well as to address all noted compliance/maintenance issues in the annual inspection. Replace all painted exhaust piping. Relocation of exhaust will be required to comply wide NFPA 99.

5. B200 – Install pressure indicator adjacent to the alarm initiating device for the oxygen source main line pressure.

6. B200 – Install alarms at all master alarm panels (B200, Boiler Plant, etc) allowing the temporary oxygen supply to be monitored while in use.

7. B200 Nitrous Oxide Manifold – Make all repairs necessary to bring up to code. Reference item 6 in SOW Attachment 01 – Medical Gas Inspection Report or replace in its entirety.

8. B207 Medical Air Compressor – Completely replace medical air compressor, dryer, valves, and any other supporting equipment. This will also require replumbing to meet current code as well as to address all noted compliance/maintenance issues in the annual inspection. Relocation of air intake will be required to comply wide NFPA 99.

9. B207 Medical Vacuum/WAGD Pumps – Completely replace medical vacuum/WAGD pumps, valves, and any other supporting equipment. This will also require replumbing to meet current code as well as to address all noted compliance/maintenance issues in the annual inspection. Replace all painted exhaust piping. Relocation of exhaust will be required to comply wide NFPA 99.

10. B200 & B207 – Decommission medical gas infrastructure from rooms no longer being used for clinical purposes. This will include cutting and capping at the gas outlets and valve zone box if possible. See Rooms N227, E362, E373, 403, 415D.

- Construction is required to adhere to VA ICRA (SOW Attachment 02 – ICRA) and PCRA (SOW Attachment 03 – PCRA) requirements that have been established for this project and is responsible to provide all materials and equipment needed to meet requirements.

- Installation of all materials shall be done by a certified installers only; certification must be from all regulatory agencies as well as the manufacturer. All work under this contract is to be completed following all federal regulations and VA requirements for construction projects. This is to include site superintendent 30HR OSHA certifications, 10HR certification for all sub-contractors and the adherence to all local and federal building codes. The work is to be done during normal business hours of 7:00am – 3:30pm Monday thru Friday. Some work will need to be required outside normal business hours. Requests to work outside of these hours must be approved at least two weeks ahead of time by the VA. The period of performance for this work to be completed is 270 days from the issuance of the Notice to Proceed by the contracting officer.

The above paragraphs constitute a basic outline of the work to be accomplished and in no way comprises all the details for construction of this project. SOW Attachment 04 – Togus Campus Map will give all biding contractors a basic understanding of the project location within the VA Maine Healthcare campus.

The Contractor shall be solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the requirements of this contract. The Contractor shall further provide meeting minutes for all meetings held under this project.

Total Period of Performance: Work shall be completed in 270 days.

Contractor to meet all requirements put in place to protect health and safety:

1. COVID, Influenza and TB

- Requirements follow national VA guidelines for vaccination and testing.

- SOW Attachment 05 – Seasonal Influenza with Vaccines

2. Badging

3. SUBMITTAL FORMATS: Submittals shall be submitted in electronic format and hard copy formats as listed below. Portable Document Format (.pdf), Microsoft Office Suite formats (.doc, .xls, and .ppt), Microsoft Project (.mpp) and Autodesk CAD (.dwg) files are acceptable. Submittals shall additionally be compliant with Section 508 of the Rehabilitation Act (29 U.S.C. '794 d); information on the requirements for accessible media can be found at http://www.section508.gov/. The Contractor shall be responsible for providing:

Meeting/Conference Minutes

Meeting minutes for all formal meetings and conferences held with the VA; including weekly construction meetings. Meeting minutes shall be submitted within seven (7) calendar days of the meeting or conference. All documents in any of the electronic formats listed above.

Minimum meeting minutes requirements:

As-Built Drawings

6. CONTRACT OVERSIGHT: All contracts for this project shall be awarded by the Network Contracting Office (NCO) 1; only a warranted VA Contracting Officer shall have authority to change the terms and conditions of a contract. These changes may involve the contract award amount, contract period of performance, issuance of stop work orders and changes to the statement of work.

NCO1 shall designate a Contracting Officer’s Representative (COR) to monitor and manage the contractor’s performance under the design and construction scopes of this contract. The COR shall be a representative of the VA Maine Health Care System Engineering Service Project Section and have the technical knowledge required to monitor and oversee the project.

7. SOW and ATTACHMENTS:

The following list of documents are attached to this SOW for use and incorporation into the project documents:

· SOW Attachment 01 – Medical Gas Inspection Report

· SOW Attachment 02 – ICRA

· SOW Attachment 03 – PCRA

· SOW Attachment 04 – Togus Campus Map

· SOW Attachment 05 – Seasonal Influenza with Vaccines

· SOW Attachment 06 – PIV Request Form

· SOW Attachment 07 – Photos

· SOW Attachment 08 – NEPA Analysis

· SOW Attachment 09 – General Requirements and Specifications

· SOW Attachment 10 – Local Requirements

End of SOW