SOW.docx

36C24422Q0698

SOW PEST MANAGEMENT SERVICES

A. GENERAL:

1. The contractor shall provide all management, laboratory testing, tools, supplies, equipment, transportation, and to develop and implement an Integrated Pest Management (IPM) plan for interior and exterior pests control services for the James E. Van Zandt VA Medical Center in a manner that ensures the health and general well‐being of patients, staff, and visitors. All infestations will be addressed until complete elimination of pests.

2. LOCATIONS OF SERVICES PROVIDED:

Department of Veterans Affairs James E VanZandt VA Medical Center 2907 Pleasant Valley Blvd Altoona, PA 16602

BUILDING

NUMBER

SERVICE

3. Contractor must be licensed in the State of Pennsylvania. VA Regulations require Contractor must be licensed in the State of Pennsylvania. VA Regulations require that all Pest Control Applicators must be certified for those categories in which they are applying pesticides.

B. WORK HOURS:

1. Normal Work Hours: The service schedule will be every Friday and occur between the hours of 8:00AM and 4:30PM.

2. National Holidays: The holidays observed by the Federal Government are: New Years Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday.

C. PERFORMANCE OBJECTIVES:

1. The contractor shall conform to all federal, state, and local regulations governing examining and licensing of pest control operators, performance of pest control, use of approved pest control chemicals and equipment, and proper disposal methods for all products/containers, which may be in effect for the area where the work under the contract will be performed.

2. The work to be performed by the contractor and the Contractors IPM plan shall include the following tasks:

a. Inspect to determine pest management measures are appropriate and required.

b. Recommend and communicate to the COR environmental sanitation practices that restrict or eliminate food, water or harborage for pests and recommend engineering practices that limit entry of pests through the weekly inspection documentation submitted to the Pest Management Office (PMO).

c. Selection and utilization of non‐chemical control methods, which eliminate, exclude or repel pests, i.e. insect electrocution devices, traps, caulking, air screens, etc.

d. Collection and disposal of all pests.

e. Contractor will select and use of the most environmentally sound pesticide(s) to affect control when chemical control methods are necessary per the Federal, State and Local requirements.

f. Control general structural arthropod pests (i.e., cockroaches, ants, carpet beetles, spiders, carpenter ants, carpenter bees, etc.).

g. Control flying insect pests (i.e., housefly, stable fly, blow flies, etc.).

h. Control predatory pests (i.e., lice, bedbugs, fleas, mites, ticks, bees, wasps, mosquitoes, scorpions, etc.)

i. Control stored product pests (i.e., saw tooth grain beetle, red confused flour beetle, trogderma beetles, grain moths etc.)

j. Control mice and rats (i.e., house mouse, field mouse, roof rat, Norway rats, etc.)

k. Control other vertebrate pests (i.e., dogs, cats, bats, squirrels, gophers, moles, skunks, snakes, rabbits, raccoons, etc.).

l. Control aquatic pests (i.e., mosquito larva/pupae, algae etc.).

m. Control of bed bugs (treatment will be ordered on an as-needed basis via task order).

n. Service 24 insect light traps located at VAMC Altoona as part of the scheduled inspections to ensure these units are clean and operable according to manufacturers specifications.

NOTE: Fumigation treatments may require separate scheduling as approved by COR for the convenience of the facility through the PMO.

D. SPECIAL PROVISIONS: The following provisions shall be adhered to by contractor personnel in performing pesticide applications of the areas specified below:

1. Food Handling Areas: Treatment of these areas is limited to only those times when food is not being held, processed, prepared, or served, and not occupied by facility employees. Contract personnel shall never enter facility elevators which are occupied by food service equipment while in the possession of pesticides or application equipment.

2. Patient Occupied Areas: Contractor personnel shall utilize pesticides with a low volatility and as odor‐free as possible in order to keep odor levels from affecting patients in these areas.

3. Critical Areas: The contractor shall submit a list of pesticides for intended use in areas listed below for approval by the COR and Coordinator, Physical Plant Support prior to any application. The planned use of pesticides in these areas requires recognition of the attendant hazards to occupants, supplies, equipment, and surfaces. No substitution can be made any time without approval from the COR and Coordinator, Physical Plant Support.

a. When space treatment is in these areas, the ultra low volume (ULV) method of pesticide application shall be utilized with approved equipment capable of delivering a particle size range of .5 to 15 microns.

b. Critical Areas List: Pharmacy, Operating Rooms, Intensive Care Units, Respiratory Care Areas, and SPD (Sterilization, Processing, and Distribution).

4. Contractor will be required to sign a log book in either SPD or surgery in addition to reporting to room 41a, Building 1 upon each service visit.

E. REPORTING FOR SCHEDULED SERVICES:

1. Proposed schedules for each scheduled service for the entire year shall be submitted to the Contracting Officer and the Contracting Officer's Representative with 10 days of contract award.

Contractor shall report to the COR in building #2 on scheduled days for any instructions for location of infestation, as called in by wards, clinics, etc. Contractor will submit a written report of all activities following each visit, Via hard copy paperwork or email to the Pest Management Office on the weekly inspection report within 24 hours of inspection/treatment.

F. SAFETY FACTORS:

All rodenticides or traps shall be placed only at times and in the areas approved by the COR or his/her designee. Rodenticides, and/or traps shall be replaced as necessary and per manufacturer recommendations. No pest control material or trap shall be placed where it may be recovered by patients, nor shall such material be allowed to contact food or cooking utensils.

G. STORAGE OF PEST CONTROL MATERIALS:

Storage of pest control materials or equipment is prohibited without the written approval of the COR.

Contractor shall not dispose of any excess pesticide, pesticide containers, or any other materials contaminated by pesticides at any location on the medical facility premises, except as specified by the COR or Coordinator, Physical Plant Support.

H. QUALITY ASSURANCE The Government shall evaluate contractor actions while implementing this PWS.

1. Performance Standards: The Contractor must follow the standards specified in the Integrated Pest Management Plan 98% of the time.

2. Performance Monitors: The performance of this contract will be monitored by the Contracting Officer’s Representative (COR). The COR will receive complaints from Government personnel and pass them to the contractor's quality control staff for correction. The COR will review and approve the timeliness and accuracy of required reports when submitted.

I. Required Contractor Reporting

1. After each service (scheduled or non‐scheduled) contractor personnel will submit Documentation on the weekly inspection report within 24 hours of the inspection/treatment to the PMO including:

a. The name and address of the individual who applied the pesticide.

b. The location, by building and room number where each pesticide was applied.

c. The pest or pests against which the pesticide was applied.

d. The date and time of application.

e. The brand name of the pesticide applied.

f. The name of the pesticide manufacturer, or the federal environmental protection agency registration number of the pesticide.

g. The rate of application or amount of the pesticide applied, and the total area treated.

2. The contractor is responsible for supplying, completing and submitting all reports required or requested by Federal, State or local ordinances, which pertain to any duties contained in the contract.

3. The Contractor will furnish the COR’s office, prior to initial application for approval the trade names (if any), and the chemical names of all approved pesticides/chemicals along with appropriate antidote information and current –Material Safety Data Sheet (MSDS). The Contractor shall supply this information as new products are submitted for approval to the COR.

J. CONTRACTOR PERSONNEL BADGES AND PARKING:

1. The contractor shall provide the COR with a list of contractor employees expected to enter the buildings. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

2. An identification badge will be given to the contractor’s employee upon entrance into VA buildings. The contractor employee must safeguard the badge and immediately report any lost, stolen, or destroyed badges to the COR. All contract personnel must properly display their identification badges. Badges must be worn at or above the waist (facing forward.). The contractor’s employees must destroy the identification badge(s) upon completion of each service to the facility.

3. The contractor shall be required to comply with all security policies/requirements of the James E. Van Zandt VA Medical Center. All security policies/requirements must be met and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

4. It is the responsibility of the contractor’s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with the facility COR.

K. INTERFERENCE TO NORMAL FUNCTION: Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts.

1. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.

2. Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COR or designee.

L. DELIVERABLES

1. Integrated Pest Management Plan

a. When Required: With contractor's proposal, changes as necessary need reviewed and approved through the PMO and approved by the Contracting Officer.

2. Professional Certifications

a. When Required: With contractor's proposal.

3. List of chemical and pesticides to be used along with MSDS sheet.

a. When Required: With Contractor’s proposal; prior to application and requires approval of COR.

4. Service Report

a. When Required: After each service call, scheduled, emergency, or non‐emergent. Reports shall be submitted to the PMO within 24 hours of service.

5. Schedule of Scheduled Service

a. When required: 10 days after Contract Award, submitted to the Contracting Officer and COR.

M. Task Orders

a. All worked performed under this contract shall only be performed by the contractor via Government issued task orders award against the base contract.

b. The Task Order will include the line items, quantities and associated pricing. All pricing shall be determined directly from the base contract Pricing Schedule.

c. The Task Order will include the location of the work, and an effective start and ending dates for the period of performance.

d. Invoices will be paid upon satisfactory completion of all project-specific tasks, requirements, and acceptance. Individual purchase order numbers will be issued on each task order for invoicing purposes.

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

1. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

END OF DOCUMENT

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SECTION C - CONTRACT CLAUSES

52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 7/15/2022 through 7/14/2027.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $1000.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of $TBD;

(2) Any order for a combination of items in excess of $TBD; or

(3) A series of orders from the same ordering office within 365 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 3 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 7/14/2027.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

I. Quote Submission Instructions:

A. Failure to follow the instructions below may result in elimination from award consideration or a non-responsive determination.

1) Quotes shall be submitted via email to Lakeisiha.Davenport@va.gov.

2) All quotes shall include one (1) separate electronic copy of each of the Section listed below. The Sections must be clearly identified as described below (either as the title of the document or on the actual document).

3) No price information shall be included in the technical section. If pricing information is found in the technical section, the quote may automatically be considered non-responsive and not evaluated.

B. Section I Administrative/Regulatory Page limit: None. Please be advised that this Section is not sent for technical evaluation.

1) Completed certifications and representations located at FAR 52.212-3, or an indication that said certifications and representations are current and located in the SAM database. Signed acknowledgements of amendments (SF30). Applicable only if any amendments are issued against this solicitation. If exception to 52.222-41 applies in accordance with 52.204-8(c)(2)(v) or 52.212-3(k)(1) or 52.204-8(c)(2)(vi) or 52.212-3(k)(2) response shall include the certification as to which exception is applicable and why.

2) Vendors are advised that the requirements of 13 CFR § 125.6 may be applicable to this solicitation and shall respond accordingly. The vendor shall include a narrative regarding subcontractors and a detailed description of how the offeror plans to adhere to the requirements of 13 CFR § 125.6. This narrative shall describe what tasks the prime will perform and what tasks the subcontractors will perform. The response shall also provide the subcontractor’s business name and DUNS. If the offeror does not plan to use subcontractors, they need to respond accordingly. Failure to provide the requested information regarding 13 CFR 125.6 may result in a non-responsive determination.

3) In accordance with FAR 4.1102 and FAR 52.204-7 (b)(1) offerors must be registered in the System for Award Management (SAM) database at time of quote submission and at time of award. Registration may be done online at: www.acquisition.gov or www.sam.gov.

C. Section II Technical Please Note this section is not sent for Technical Evaluation. Page limit: 5 pages including any coversheets and table of contents. Exclusions to page counts are provided below.

1) Vendors shall provide a detailed narrative which fully demonstrates how the offeror intends to meet the requirements of the Statement of Work (SOW). The following shall also be included:

1) Integrated Pest Management Plan (Excluded from page count)

2) Profession Certifications (Excluded from page count)

3) List of Chemical and pesticides to be used along with MSDS sheet (Excluded from page count)

4) Service report example (Excluded from page count)

5) Statement that all individuals working on the contract will have the same or better qualifications as presented in this quote.

D. Section IV Price No page limit. Please note, this section is not sent to the technical evaluators.

II. 52.212-2 - Evaluation of Quotations Offers IAW FAR 13.106-2(b)(3)

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option (s).

The Government intends to issue a single purchase order in response to this solicitation.

Evaluation of quotes will be based on Lowest Price Technically Acceptable in accordance with FAR 13.106-2(b).

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