SOW.docx

STATEMENT OF WORK

FOR

New Universal Grinder for Cometa Grinder Replacement (FY22 CIP)

Prepared By:

Justin Vance, General Engineer, Department of Production Engineering, Industrial Engineering Division, 361-961-5530

STATEMENT OF WORK

1.0. SCOPE:

1.1. Background: The Cometa Grinder (Barcode X1384), located within CCAD’s Building 8 Machine Shop, was manufactured in 1986 and is 35 years old. The expected useful life of a grinding machine is approximately 15 years old. Due to the age of the Cometa, repairs will likely become more frequent, requiring longer down times and costing more due to reduced supply of replacement parts. Further, the Cometa Grinder is used to work T700 G.G. Rotors and is a primary backup for T700 Compressor Rotors. Thus a replacement machine is necessary to continue this capability in the CCAD machine shop.

1.2. Purpose: This Statement of Work (SOW) establishes the minimum requirements to procure and install a Universal Grinding Machine to replace the Cometa Grinder in the CCAD Machine Shop. The contractor shall show that the equipment has the salient characteristics required per paragraph 3.1 and 3.2. of this SOW by providing general equipment design drawings. After award of the contract and with deliver of the Grinding Machine, the contractor shall include these drawings with any updates per paragraph 3.4. The Contractor shall coordinate delivery date of parts and date of commissioning with the Government Technical Point of Contact and Contracting Officer.

2.0. APPLICABLE DOCUMENTS:

2.1. General Documents:

· National Electric Manufacturer’s Association

· ANSI/NEMA ICS 1 – Industrial Controls and Systems

· ANSI/NEMA MG 1 – Motors and Generators

· ANSI B11.9-2010 (R2015) Safety Requirements for Grinding Machines

· ANSI B11.19-2010 Performance Criteria for Safeguarding

· National Electric Code Pub #70

· American Society for Testing and Materials (ASTM)

· ASTM-D-3951-98 Standard Practices for Commercial Packaging

· American Welding Society (AWS)

· D1-1-90 Structural Welding Code Steel

· American National Standards Institute (ANSI)

· B31-1-89 Standard Code for Power or Pressure Piping

· ANSI B11 Series

2.2. Health & Safety: Health and safety standards include, but are not limited to:

· 29 CFR Part 1910, Occupational Safety and Health Standards (OSHA)

· 29 CFR Part 1926, Safety and Health Regulations for Construction

· NFPA 101, Life Safety Code UFC 3-600-01

· NFPA 70, National Electric Code

· NFPA 79, Electrical Standard for Industrial Machinery

· NFPA 484, Recommended practice on Static Electricity

· NFPA 91 Standard for Exhaust Systems for Air Conveying of Vapors, Gases, Mists, and Particulate Solids

· NFPA 652 Standards on the Fundamentals of Combustible Dust

· MIL-STD-882E System Safety

2.3. Security:

· Army Directive 2014-05, Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for uncleared Contractors

· AR 25-1, Army Knowledge Management and Information Technology

· AR 25-2, Information Assurance

· AR 25-55, The Department of the Army Freedom of Information Act

· AR 70-31, Standards for Technical Reporting

· AR 190-13, Department of the Army Physical Security Program

· AR 360-1, The Army Public Affairs Program

· AR 380-5, Department of the Army Information Security Program

· AR 380-10, Foreign Disclosure and Contact with Foreign Representatives

· AR 380-49, Industrial Security Program

· AR 380-67, Personnel Security (PERSEC)

· AR 530-1, Operations Security (OPSEC)

· AMC-R 526-13, AMC Force Protection Program

· DoD 5220.22-M, National Industrial Security Program Operating Manual

· DoD Directive 5230.24, Distribution Statements on Technical Documents

· DoD Directive 5230.25, Withholding of Unclassified Technical Data from Public Disclosure

· DoD Regulation 5200.2 Personnel Security Program

· DoD Directive 5400.11, Department of Defense Privacy Program

· DoD 5400.11-R, Department of Defense Privacy Program

· DoDI 1000.13, Identification (ID) Cards for Members of the Uniformed Services, Their Dependents, and Other Eligible Individuals

· DoDM 1000.13, DoD Identification (ID) Cards: ID Card Life-Cycle

· DoDI 5200.02 DoD Personnel Security Program

· DoDM 5200.02 Procedures for the DoD Personnel Security Program

· Federal Acquisition Regulation Subpart 24.1 CFR Part 24 and Part 39.105

· DoD Directive 5200.8, Security of DoD Installations and Resources

3.0. REQUIREMENTS:

3.1. Contractor Requirements: The Contractor shall provide the following Requirements:

· Provide all parts, tools, equipment, and technical data for the new Computer Numeric Controlled Grinding Machine including all chucks and tooling the T700 HPC, G.G., and PT Rotors.

· Perform any and all necessary Foundation and Rigging (installation, electrical, mechanical) requirements to provide a full turn-key solution.

· Perform testing and inspection of factory start-up to ensure accuracy of work.

· Provide on-site operator training.

3.2. Equipment Requirements: The Contractor shall provide one Computer Numeric Controlled Grinding Machine and all parts and equipment that shall meet, exceed, or include the following requirements.

T700 HPC Rotor

T700 G.G. Rotor

T700 PT Rotor

· The Grinding Machine shall display the power consumption during internal grinding operations.

· The Grinding Machine electrical cabinet shall include a climate control system.

· The Grinding machine shall have a system for quickly and accurately dressing the grinding wheel. The amount removed during the dress cycle can be controlled manually or programmed within the part program. Machine software shall allow manual initiation of a dress cycle at any point during machine operation.

· The system shall have interlocks to prevent workers from operating the doors while the machine is in operation.

· The dust extractor shall be a High-Efficiency Particulate Air or HEPA air filter that must remove 99.97% of all particles greater than 0.3 micrometer from the air.

· The noise level shall not be more than 84 dBA.

· The machine shall be equipped with means of isolating or dissipating (lockout/tagout) stored energy associated with the machine to support maintenance and repair functions.

· Each axis of the Grinding Machine shall be fitted with a reference switch and limit switches as end limits for machine over-travel protection.

· Protection shall be provided so that all machine references have to be completed before the selection of “auto” is possible.

· A low air pressure monitoring system shall be supplied.

· Operator protection shall be provided against a catastrophic failure of a component part during the grind process.

· Corrosion resistant “Caution” or “Warning” plates shall be securely attached to the equipment in prominent, visible locations. All safety precautions to be observed by the operator or maintenance personnel shall be permanently marked on the plates.

· The Grinding Machine shall have the lowest sound emission levels that are technologically and economically possible and compatible with performance and environmental requirements. Engineering controls shall be the primary means of eliminating personnel exposure to potentially hazardous noise. All practical design approaches to reduce noise levels to below hazardous levels by engineering principles shall be explored. Priorities for noise control resources shall be assigned based on the applicable RAC. Where engineering controls are undertaken, the design objective shall be to reduce steady-state levels to below 85 dBA, regardless of personnel exposure time, and to reduce impulse noise levels to below 140 dB peak SPL.42 U.S.C> 4914 (reference (i)) applies. Measuring of noise shall be at three feet from the outside of the machine enclosure and five feet above the floor.

3.3. Installation Requirements:

3.3.1. Location: The contractor shall install the equipment for the Machine Repair Branch in Building 8 at the Corpus Christi Army Depot. Installation shall be turn-key, including any required assembly work by the contractor who will make the final utility connections.

3.3.2. Contractors who are installing equipment shall dispose of all spent material and remove the material from the work site and keep the work area free of clutter and junk.

3.3.3. The Contractor shall be responsible for delivery, including, shipment, removal and disposal of crating and packaging, movement into final location, leveling, and anchoring of equipment.

3.3.4. Schedule: The Contractor shall complete all work within eighteen (18) calendar months of award. The Contractor shall routinely work during normal operating hours of the site, Monday through Friday, excluding federal holidays or when CCAD is closed due to local or national emergencies, administrative closings, or similar Government directed facility/installation closings. The Contractor shall maintain at all times adequate work force for the uninterrupted performance of all tasks defined within this SOW when CCAD is not closed.

3.3.4.1. Normal Hours: The contractor shall perform all installations during normal operation hours of 0600 to 1630, Monday through Friday.

3.3.4.2. Weekends / After Duty Hours: Notice of weekend/after duty hours scheduled work must be submitted to Security through the COR. Personnel working weekend or after duty hours must check in and out with Security. Building access support to job sites must be arranged with the COR. Keys to areas obtained by the COR. Requesting areas to be unlocked by personnel other than contract representatives is not authorized.

3.3.4.3. Holidays: The Contractor shall not perform services on Federal Holidays. The following are recognized U.S. Holidays:

· New Year’s Day

· Martin Luther King Jr.’s Birthday

· President’s Day

· Memorial Day

· Juneteenth Independence Day

· Independence Day

· Labor Day

· Columbus Day

· Veteran’s Day

· Thanksgiving Day

· Christmas Day

3.3.4.4. Compressed Work Schedule: CCAD shall schedule a “compressed work schedule” during various times of the year. The Contracting Officer shall authorize a “compressed work schedule” for Contractor operations during the planned CCAD “compressed work schedule”. The Contracting Officer will inform the Contractor of any planned CCAD “compressed work schedule” at least seven (7) calendar days prior to change via email or memo.

3.3.5. Electrical: The Contractor shall use copper conductors only. CCAD will provide the recommended 480-volt power for the equipment within thirty (30) feet of the installation location.

3.3.5.1. Wiring: Wiring shall be according to the latest version of National Electric Code (National Fire Protection Association (NFPA) 70). All wires/cables carrying Alternating Current (AC) shall run in separate conduits from wires/cables carrying Direct Current (DC) or other signal wires. In addition, any conductors carrying high amperage DC signals shall be isolated from low-level DC carrying conductors. This separation of signals shall extend through the entire electrical circuit, including as much as possible, inside the control consoles.

3.3.5.2. Grounding: All pieces of equipment shall have an installed ground connection with appropriate grounding and bonding in accordance with NFPA 77. All cable shields shall ground at only one (1) end to prevent unwanted ground loops and eddy current effects.

3.3.5.3. Electrical Identification: Wiring shall be color coded and identified alphanumerically with the identification appearing at all connections (e.g. at terminal strips, transducer connections, and at drive). All identification shall be permanently applied to the wires, and shall be secured by heat shrink tubing. The identification used shall be annotated on the new drawings required under this contract in accordance with DISESS810000E, Production Drawings/Models and Associated Lists, (CDRL A0002).

3.3.6. Testing and Inspections: The Contractor shall perform testing and inspections of all systems to ensure the technical accuracy of all work. The Contractor shall conduct on-site testing in accordance with the Original Equipment Manufacturer’s installation manuals, practices, and the appropriate vendor’s test procedures. The Contractor will provide detailed test results.

3.4. Technical Manuals: The following data must be provided by the contractor, in the contractor’s format:

· Five (5) sets of Operational and Maintenance Manuals (which includes calibration instructions, programming instructions, and operation instructions).

· Rigging instructions.

· Foundation requirements (e.g. space allocation, dynamic loading)

· Physical environment requirement (e.g. lighting vibration, noise levels, and airborne contaminants)

· Procedures for transporting and lifting, installing, commissioning and decommissioning

· A complete set of installation instructions.

· Assembly and Wiring diagrams.

· Power consumption requirements

· Energy Sources

· General Equipment Design Drawings.

· Major component weights

· Work area safeguarding

· Preparation prior to start-up

· The system performance specifications

· Frequency of inspection

· Frequency and method of functional testing

· Guidance on the repair and maintenance of the machine and safeguards

· A recommended Spare Parts List of parts that will need replacing within a year.

3.4.1. All manuals shall be written in the English language and be provided in hard copies as well as in electronic format on compact discs.

3.5. Maintainability Requirements:

3.5.1. The equipment shall be simple and practical to service and maintain.

3.5.1.1. Government operators and maintenance personnel must be able to remove and replace parts without the use of non-SAE special tools.

3.5.1.2. Government maintenance teams must be able to adjust valves and calibrate dials.

3.5.1.3. A lubrication chart or plate shall be securely attached to any system stations or components requiring periodic lubrication. If a chart is used, it shall be laminated between clear plastic sheets, permanently sealed and provided with a designated pocket on the accessory cabinet for storage. The chart or plate shall provide the following information:

· Points of Lubrication

· Service Interval

· Type of Lubrication (with common MIL spec conversion name)

· Viscosity

3.6. Training Requirements: Within thirty (30) days after acceptance, the Contractor shall provide a sixteen (16) hour training course on the setup, operation, and maintaining process of the new Grinding Machine. The course shall take place at CCAD for the duration of two days. The target audience (eight (8) people max) of this training shall be supervisors, operators, technicians, and engineers. The contractor shall provide any training course materials for all employees in the training program that are required at the time of training in accordance with DI-TMSS-81700A, Job Manual, (CDRL A0001).

3.7. Security Requirements:

3.7.1. The 9 page “Security Requirements for All Contracts Performed at Corpus Christi Army Depot” is attached in section 11.0 of this document.

3.8. Safety Requirements: All work shall be conducted in a safe manner and in compliance with Federal, State, Local, Department of Defense, Army, and Depot regulations and national consensus standards.

3.8.1. Safety and Occupational Health Plan: The Contractor shall develop, promulgate, and enforce a written safety and occupational health plan (herein referred to as a safety plan). The safety plan shall identify protocols and procedures to ensure a safe and healthful workplace. The safety plan developed and submitted by the Contractor shall address each of the elements/sub-elements in the outline contained in Appendix A of Army Corps of Engineers EM 385-1-1, Safety and Health Requirements manual in the order that they are provided in the manual. If an item is not applicable because of the nature of the work to be performed, the Contractor shall state this exception and provide a justification. The plan shall be submitted to the COR fifteen (15) calendar days after contract award. The government will have two weeks to review the contractor’s proposed safety and health plan. If any corrections are necessary, the contractor shall have two weeks to resolve any comments arising from government review. Upon the contracting officers determination that the government’s comments (if any) have been satisfactorily resolved, the government will accept the safety and health plan in writing, and the accepted safety and health plan will be considered part of the contract. Unless the contracting officer accepts and approves the safety plan, the contractor shall not commence physical on-site work at the government installation/facility.

3.8.2. Safety and Health Points of Contact: The contractor shall provide names and contact information for key contractor personnel, and alternates, who may be contacted 24 hours a day concerning safety and health matters or emergencies. The contractor shall appoint a site safety and health officer (SSHO) whose primary duty and responsibility is to prepare and enforce the contractor’s safety program. The SSHO will have at least 3 years of satisfactory experience in preparing and enforcing the contractor’s safety program on contracts of similar size and complexity in the past, and must have completed a 30-hour General Industry OSHA class or equivalent within the last three years.

3.8.3. Activity Hazard Analysis (AHA): An Activity Hazard Analysis will be accomplished for critical or high risk activities being performed. The AHA must identify the sequence, the specific anticipated hazard, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk.

3.8.4. Safety and Occupational Health Training: The safety plan will describe how the contractor will implement and operate a safety and health training program encompassing all contractor and subcontractor employees who will work on-site at the government installation/facility. All affected employees shall be trained in accordance with the Safety and Health Training Program prior to performing work on-site at the government installation/facility except where an alternative training schedule is approved in writing by the contracting officer. At a minimum, the training program shall include written procedures and schedules for training of affected employees in the following:

· Employee rights under the Occupational Safety and Health Act

· Hazardous conditions that may be encountered during the performance of work at the government installation/facility, how to recognize hazardous conditions, and the signs and symptoms of workplace related illnesses and injuries.

· The hazard control methods, safe work methods, and personal protective equipment that will be applied to prevent work related illnesses and injuries, including the proper use and limitations of personal protective equipment.

· Procedures to be followed in the event of a fire/emergency or fire/emergency drill, while employees are working on-site at the government installation/facility, including procedures for obtaining medical treatment/assistance when needed.

· Responsibilities and procedures for reporting of hazardous conditions and work related accidents, illnesses, and injuries.

· Applicable safety and health rules of the government installation/facility that must be followed by contractor employees. NOTE: Obtain information on applicable Safety and Health rules of the government installation/facility from the contracting officer.

· Contractor employee, to include subcontractors, are made aware that Corpus Christi Army Depot is enrolled in OSHA Voluntary Protection Programs (VPP). The contractor will ensure all contractor employee, including subcontractors, receive training in VPP fundamentals.

· Other safety and health training as deemed necessary/appropriate by the Contractor.

· Method: The methods and resources the Contractor will apply to complete the above training in a timely and satisfactory manner, including information such as descriptions of training locations/facilities, training materials to be used, sources of training and training materials, instructor qualifications, communication of training to employees who cannot communicate effectively in English, refresher training, etc., as applicable.

· Documentation: Documentation of the training provided, including date(s) of training, name(s) of employees trained, training topic, instructor (if applicable), and means used to verify that the training was understood. This documentation shall be retained for the duration of the contract, and shall be made available to the contracting officer upon request.

3.8.5. Contractor Safety Brief: Contractors will attend and provide contractor safety briefing to be schedule and hosted by the contracting officer representative with all stakeholders present (Safety, IH, Fire Department, Industrial Hygiene, affected Shop Supervisors, etc.) prior to start of the contracted task.

3.8.6. Personal Protective Equipment (PPE): The Contractor personnel shall utilize the proper PPE where appropriate including head, eye, hand, foot, respiratory, and hearing protection suitable for the contracted work based on hazard analysis. All required PPE shall be maintained serviceable and worn properly when required. The Contractor safety plan shall clearly identify the work areas requiring PPE and the type of PPE required. Unserviceable PPE shall be removed from service and properly disposed of. The PPE utilized shall comply with all applicable American National Safety Institute (ANSI) and OSHA standards. Training of employees on the proper use of PPE shall be an integral part of the Contractor Safety and Occupational Health Training Program. The minimum PPE requirements required for all contractor, including sub-contractor personnel entering CCAD Industrial areas shall include but not limited to:

· High impact safety glasses with side shields that meet or exceed ANSI Z87.1-2015, American National Standard for Occupational and Educational Personal Eye and Face Protection Devices.

· Hearing protection in the form of plugs or muffs shall be worn by all who are exposed to high noise activities/operations that produce noise levels in excess of 85 decibels. CCAD Building 8 is a hazardous noise area and contractor personnel shall be provided and wear appropriate hearing protection. When shop personnel are using impact tools, double hearing protection may be required to be worn by contractor personnel in the industrial area.

· Hard hats shall be worn that comply with ANSI Z89.1-2014, Industrial Head Protection, and shall be worn by all workers when overhead hazards exist or in areas designated as Hard Hat Working Zones.

· Gloves of the proper type shall be worn by persons involved in activities that expose the hands to cuts, abrasions, punctures, burns, and chemical irritants.

· The Contractor shall ensure all contractor employees, including subcontractors, who enter industrial areas wear compression-type protective footwear with slip-resistant soles meeting ASTM F2413, Specification for Performance Requirements for Protective Footwear. NOTE: No open toe shoes or shoes with high heels (2.0 inch or higher) will be worn in CCAD industrial areas, production and/or service areas. The Contractor is responsible for assessing and determining what PPE is required to be worn by contract personnel to include subcontractors fulfilling the contracted service. OSHA 29 CFR 1910.1026 provides recommended engineering, housekeeping, and good hygiene practices.

3.8.7. Compliance with Licenses and Certification Requirements: The Contractor shall obtain and maintain all licenses and certifications required by federal, state, and local safety and occupational health, environmental laws and regulations necessary to adhere to the specifications of this contract.

3.8.8. Electrical Equipment Safety: The Contractor shall ensure all electrical and electronic equipment use and maintenance per the 29 CFR, the National Electric Code, local building codes, and instructions. GFCIs will be used where power outlets are required in damp or wet locations and within 6 ft. (1.83 m) of a water source. GFCIs are required for power outlets where live maintenance work is performed on cord- and plug-connected equipment. Job-made extension cords are prohibited. Only purchased, national recognized testing laboratory approved extension cords are acceptable when used with a GFCI outlet or portable GFCI device. Energized work will not be conducted unless it is determined that de-energization is not possible. An Energized Electrical Work Permit (EEWP) shall be completed and submitted to the Authority Having Jurisdiction (AHJ) for review and approval if AHJ concurs. Contractor shall not commence energized electrical work without an approved EEWP. The EEWP will be designed by local command as an element of the Command Electrical Safety Program, to include local EEWP procedures.

3.8.9. Hazard Communication: The contractor is responsible for providing and documenting hazard communication briefing to contractor personnel to include subcontractors IAW 29 CFR 1910.1026.(i).

3.8.10. Reporting: The Contractor shall ensure that all work is performed in full compliance with all Federal, State and local occupational safety and health regulations. This includes, but is not limited to, workplace safety, development of protocols and procedures, inspections, medical surveillance, and maintenance of compliance records. The Contractor shall notify the COR immediately upon shutdown of any operation due to non-compliance with any safety regulations. The Contractor shall notify CCAD Security of all emergencies, accidents, disturbances, etc. (as soon after the event as reasonably possible) or requests for Security related assistance. CCAD Security will make the appropriate calls for proper authorities.

3.8.11. Smoking: Smoking in areas other than authorized areas located throughout the Depot is prohibited.

3.10. Environmental Requirements:

3.10.1. Compliance with Environmental Laws and Regulations: The Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulations and policies. The Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation (AR) 200-1, and any specifications within this contract to the Contracting Officer Representative (COR), as well as to the Chief of the Environmental Programs Compliance Division (EPCD).

3.10.2. Compliance with Green Procurement Requirements: Contractor shall follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) and Army Contracting Command Quick Guide (https://acc.aep.army.mil/accapps/ACCMAP/Documents/Quick-Guide-for-Sustainable-Procurement.docx) for acquisition of building materials and products and select materials that have a long life cycle’ the least toxic materials; recyclable materials; materials that are resource-efficient; recovered materials; bio-based materials; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse, to the extent possible. No acutely toxic materials, polychlorinated biphenyls (PCBs), formaldehyde, asbestos containing materials, asbestos compounds, or fragile or brittle materials, shall be procured or furnished unless specifically approved by the procuring activity. No Class 1 ozone depleting compounds (ODCs) or equipment requiring such substances, even if contained in a closed looped system, shall be procured or furnished for use at government installations. No Class 2 ODCs or equipment requiring such substances shall be procured or furnished for use unless specifically approved in writing by the procuring activity.

3.10.3. Compliance with License and Certification Requirements and local permits and approvals: Contractor shall obtain all licenses and certifications required by Federal, State, and Local environmental laws and regulations necessary and ensure such licenses and certifications remain current throughout the duration of the contracted work to adhere to the specifications of this contract The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by Federal, State, and Local environmental laws and regulations to the appropriate Federal, State, and Local authority or agency as necessary to adhere to the specifications of this contract. All required licenses and certifications required by Federal, State, and Local environmental laws or regulations shall be considered a contract deliverable upon award. It is the responsibility of the Contractor to identify and obtain all of the installations' required permits and approvals prior to commencement of any of the work specified under this contract and to meet all stipulated conditions and requirements at all times while performing any work. Contractor shall abide by all local and installation requirements and provide a site specific environmental plan as part of the deliverables. Appropriate and detailed notification shall be provided by the Contractor to the Chief of the EPCD prior to excavating or conducting any kind of hot work anywhere on the installation where the work is to be performed.

3.10.4. Notification of Federal and State Regulators: Contractor shall immediately notify the Chief of the EPCD and the COR, or their designated personnel in their absence of the arrival on site of any Federal, State, or DoD environmental regulator or enforcement agent or the receipt of any correspondence from a Federal or State environmental agency.

3.10.5. Inspections of Work Sites: The Contractor shall obtain the Environmental Compliance Checklist from the EPCD at the start of the contract performance period. The Contractor shall submit to potential Federal, State, Army and CCAD work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies have authorization by law to inspect any work site for environmental compliance with regulatory requirements. Inspections will focus on hazardous material management, solid and hazardous waste disposal, pollution prevention (P2), air quality, and wastewater management, to include storm water requirements. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/ or escort the inspector to specific work site areas. The inspection will not stop or disrupt ongoing contract activities, except, if the inspector requests the Contractor to correct any regulatory problems during the inspection to the extent possible. Any regulatory inspections and their outcomes shall be communicated to the COR and to the Chief of the EPCD or their appointed backups. Typical environmental work site inspections are conducted in less than 30 minutes with an approximate frequency of one inspection every two months. More frequent inspections may be required at the installation level and some may also require a close-out inspection prior to the Contractor vacating the work site.

3.10.6. Reporting Noncompliance: Contractor shall immediately report any nonconformance or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies, as well as any actions taken to address and correct the noncompliance, to the COR and Chief of the EPCD, or their appointed backups in their absence.

3.10.7. Verification of National Environmental Policy Act Documents: Where applicable, the Contractor shall obtain from the COR or Chief of the EPCD, a copy of AMC's National Environmental Policy Act Policy and 32 CFR 651 which addresses actions to be taken by contractor. These documents include but are not limited to a Categorical Exclusion (CATEX), the analysis-associated decision document of an Environmental Impact Statement (EIS) and Record of Decision (ROD); Environmental Assessment (EA) and Finding of No Significant Impact (FONSI) or Notice to Proceed; or Record of Environmental Consideration (REC) on the proposed contract actions prior to commencement of such actions.

3.10.8. Conformance with Environmental Management System: Contractor shall adhere to the guidelines stipulated by CCAD's Environmental Management System (EMS) during the performance of the contracted work and shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose a risk of contamination, or can negatively impact the natural or human environment. Contractors shall ensure compliance with all applicable environmental laws and regulations during the performance of their work and shall be familiar with the EMS goals and objectives to minimize environmental impacts. Contractors shall familiarize themselves with CCAD’s Environmental Policy and shall communicate it to their employees and shall make a conscious effort to minimize energy consumption, material consumption, and regulated waste, CCAD’s top three environmental impacts, during the performance of their work. Contractors shall ensure measures are in place to check and calibrate test equipment, instruments, and maintain appropriate documents and records. Contractors shall implement practices that promote the conservation of natural resources, increase efficiency and enhance compliance with environmental laws and regulations. The Contractor shall reference section 5 of this checklist for additional guidance in support of the EMS goals.

3.10.9. Assignment of Environmental Compliance Designee (ECD): Unless specified differently by the Chief of the EPCD at the contract's kick-off meeting, the Contractor shall appoint an ECD for all contract work periods exceeding 180 consecutive days on site. Contractor shall appoint a primary and alternate ECD for each production shop or work area that uses or stores hazardous materials and/or generates hazardous wastes. Contractor ECDs shall monitor implementation of all environmental regulatory requirements, report all environmental noncompliance to the work site supervisor, correct all environmental noncompliances, and verify implementation of directed actions to correct identified environmental noncompliance. Contractor shall have at least one ECD on duty at all times at each shop or work area. Contractor shall require all personnel designated as ECDs to complete the General Environmental Awareness Training provided by the EPCD as well as the initial ECD training and certification course through the installation or Major Subordinate Command (MSC) environmental compliance point of contact within 15 days of the start of contract performance. A Contractor's ECD's certification shall remain current throughout the contracted work. Contractor shall require ECDs to complete a re-certification course within 365 days of the completion of the initial certification course to maintain ECD certification. Failure to complete the re-certification course within 365 days will necessitate re-taking the initial course to maintain ECD certification. Contractor personnel certified as ECDs may perform other duties provided they do not prevent the performance of required ECD duties. Contractors may request a waiver of this requirement through the COR to the Chief of the EPCD, if using or storing very small quantities of hazardous materials. The Chief of the EPCD shall, at his or her discretion, approve or deny such waiver.

3.10.10. Competency Training for Contractor Personnel: Contractor shall not allow personnel to perform any activities or tasks on AMC installations without proper and adequate qualifications or job competency training. Where the contracting work involves hazardous waste operations, the Contractor shall be responsible for ensuring his employees have completed a 24-hour Hazardous Waste Operations and Emergency Response (HAZWOPER) training, at a minimum, or a 40-hour HAZWOPER course based on the complexity of the project, if required by the Chief of the EPCD. In the event of any identified noncompliance, the Contractor shall, if requested, provide proof of contractor personnel's training or qualification (individual name, training/qualification type, training/qualification certificate, and date of training/qualification) to perform those contract activities associated with the identified noncompliance.

3.10.11. Generation of Solid Waste: The Contractor shall remove from the installation and dispose of all solid waste generated through their contract work, and which cannot be recycled, to an approved and permitted off-post disposal facility.

3.10.11.1. Submit in writing the quantities of waste removed and quantities recycled to the Chief of the EPCD or designee on a monthly basis and at the expiration of the contract. The submittal shall include the date of disposal/recycling, the disposal/recycling facility, the types of material disposed/recycled and each of the quantities of materials disposed of and recycled by weight.

3.10.11.2. The Contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by the contract. This includes collection, separation, and processing products or other materials recovered from solid waste streams for use in the form of raw materials.

3.10.11.3. The Contractor shall make maximum effort to reduce and prevent waste and comply with Executive Order 13693 and the installation’s waste management requirements. Upon completion of the contracted work, the Contractor shall conduct final clean-up of the work site, containerize any debris, and haul it away for appropriate disposal at no additional cost to the government. The COR or an Environmental Advocate shall be contacted for approval of the final clean-up work.

3.10.12. Generation of Hazardous Waste: Contractor shall abide by the guidelines stipulated in NASCC's Hazardous Waste Management Plan and shall assign all hazardous waste management responsibilities to the appointed ECD. Contractor shall contact the Chief of the EPCD to obtain technical assistance from the installation's Environmental Director who will assist the ECD with achieving and maintaining compliance with hazardous waste storage and disposal requirements. The EPCD will provide hazardous waste drums for the Contractor to containerize hazardous waste generated through the contracted work. Where liquid hazardous waste is to be stored, the Contractor shall provide appropriate secondary containment and ensure containers are properly bonded and grounded where the chemical waste requires it. In addition, the Contractor shall be responsible for maintaining an appropriate spill response and control kit at all times. All spills are reportable and shall be coordinated with the COR and the Chief of the EPCD. Contractor shall accumulate hazardous waste prior to disposal shipment in a satellite accumulation point at or near the point of generation or in a less-than-90-day site, in accordance with Federal, State, Army, and installation regulations or policies. The Government is responsible for removal of all hazardous waste. Contractor shall contact the EPCD Chief for assistance. The Contractor shall provide a 24-hour notification to the Chief of the EPCD or designee that hazardous waste containers are ready for pick up and turn in by the EPCD. The EPCD will remove and dispose of manifested hazardous waste generated by contract activities from the installation to an approved, off-post, permitted hazardous waste disposal facility. The Contractor shall coordinate appropriately with the COR and the Chief of the EPCD the management of all hazardous waste to include profiling and final disposal. The Contractor shall perform a daily walk-through to ensure all hazardous material and all hazardous waste is properly secured and segregated by compatibility. Contractor shall reference section 5 of this checklist to ensure compliance with Federal, State and local laws and regulations.

3.10.13. Use of Hazardous Materials: Contractor shall contact the Chief of the EPCD to obtain technical assistance from the installation's Environmental Director who will assist the Contractor with achieving and maintaining compliance with hazardous materials management guidelines, to include requesting and obtaining an Approved Chemical List (ACL), labeling, storage, secondary containment, issue, use, and disposal requirements. Contractor shall submit to the COR or Chief of the EPCD a hazardous material inventory for any materials to be used in the performance of the contracted work. Where required by the Chief of the EPCD, the Contractor shall coordinate turn in and check out of all hazardous materials with a Hazardous Distribution Supply Center (HDSC) on a daily basis. The hazardous material inventory will be submitted 30 days prior to commencement of work for contracts that exceed 180 consecutive days and 15 days prior to commencement of work for contracts requiring under 180 days of consecutive work. The inventory list shall contain the hazardous material type and maximum quantities of materials anticipated to be used and stored on-site. The hazardous material shall be properly identified and labeled to include any applicable identification number, such as National Stock Number or Special Item Number and include any applicable hazardous materials management guidelines found on CCAD Regulation 200-16 and all applicable hazardous communication (hazcom) requirements or as required by the installation. Contractor shall ensure all hazardous materials are properly secured and segregated by compatibility and kept under his or her control at all times. No expired hazardous materials shall be used or stored at the installation. Where applicable, and prior to bringing or removing hazardous materials on, at, or from the facilities where the contracted work is to be performed, the Contractor shall submit copies, preferably in electronic form, of Global Harmonization System (GHS) compliant Safety Data Sheets (SDSs) for all hazardous materials used and stored on-site during performance of the contract. Contractor shall not supply or deliver any hazardous materials or chemicals to an AMC installation that are listed on EPA toxic chemical list without prior written approval from Chief of the EPCD. During the performance of the contracted work, the Contractor shall ensure that hazardous material containers remain under the control of the user at all times and that containers are properly closed when the material is not in use. The Contractor shall not bring into a government installation any non-approved hazardous materials for use in the performance of their work. Where liquid materials are to be stored, the Contractor shall provide appropriate secondary containment and ensure containers are properly bonded and grounded where the chemical material requires it. In addition, the Contractor shall be responsible for maintaining an appropriate spill control kit at all times. All spills are reportable and shall be coordinated with the COR and the Chief of the EPCD. The Contractor shall, upon completion of each day’s work, clean, remove, and properly containerize or dispose of any resultant hazardous waste generated by the work performed under this contract, where required by the installation. Upon completion of contracted work, the Contractor shall conduct a final clean-up of the work site, containerize any debris and haul it away for appropriate disposal at no additional cost to the government. The COR or an Environmental Advocate from EPCD shall be contacted for close out inspection after final clean-up.

3.10.14. Prevention of Storm Water Pollution: The Contractor shall perform, track, participate, implement, and comply with storm water pollution prevention minimum control measures, protocols, and best management practices (BMP) and ensure that water quality standards are not violated in accordance with all regulations and policies as they apply to the State Pollutant Discharge Elimination System general permit requirements and any of the installation's guidelines. Applicable permits include:

· The installation’s Small Municipal Separate Storm Sewer System (MS4) Permit.

· The Multi-Sector General Permit for Storm Water Discharges Associated with Industrial Activities (MSGP)

· All Construction Activity Storm Water permits minimum control measures include, but not limited to:

· Public Education and Outreach on Storm Water Impacts

· Public Involvement and Participation

· Illicit Discharge Detection and Elimination

· Construction Site Storm Water Run-off Control

· Post Construction Storm Water Management in New Development and Redevelopment

· Pollution Prevention/Good Housekeeping for Municipal Operations

3.10.14.1. Contractors will comply with the MSGP permit when the activity is identified as a permitted industrial activity. BMPs include, but are not limited to:

· Practicing spill prevention and good housekeeping

· Installing and managing erosion and sediment control

· Meeting the requirements of the MS4 permit

3.10.14.2. Contractors will obtain permit coverage for construction activities disturbing over one acre of land (total acreage is cumulative across all portions of the project). BMPs include, but are not limited to:

· Preparing and implementing a site-specific Storm Water Pollution Prevention Plan (SWPPP) as outlined in the permit and prior to any soil disturbance

· Installing and managing erosion and sediment control

· Make available, upon request, permit associated documentation

· Practicing spill prevention and good housekeeping

· Meeting the requirements of the MS4 permit

· Schedule inspections and provide corrective actions for noted facility deficiencies

3.10.14.3. The Contractor shall control all pollutants, including waste materials and demolition debris that occur onsite. Storage of materials and disposal debris shall be handled in such a manner that does not cause contamination of storm water. Track-out is strictly prohibited and shall be cleaned immediately.

3.10.14.4. Upon completion of contracted work, the Contractor Shall conduct a final clean-up of the work site, containerize any debris and haul it away for appropriate disposal at no additional cost to the government. The COR or an Environmental Advocate from EPCD shall be contacted for close out inspection after final clean-up.

3.10.15. Protection of Work Site Resources: Contractor shall confine all activities to areas defined by the drawings and specifications. Prior to the beginning of any work, the Contractor shall identify any land resources to be preserved within the work area. Except in areas indicated on the drawings or specified to be cleared, the Contractor shall not remove, cut, deface, injure, or destroy land resources including trees, shrubs, vines, grasses, topsoil, and landforms. The Contractor shall provide effective protection for land and vegetative resources at all times. Prior to site clearing and grubbing, or any sort of outdoor construction activity, the Contractor shall coordinate harvesting of saleable timber with the Chief of the EPCD. Contractor shall notify the Chief of the EPCD if any trees are required to be disposed or removed. The Contractor is not authorized to remove or dispose of any tree greater than 6 inches in diameter unless permission has been granted in writing by the Chief of the EPCD.

3.10.16. Prevention of Spills: The Contractor shall follow NASCC’s Spill Prevention Control and Countermeasure Plan (SPCCP) and reference the Corpus Christi Army Depot (CCAD) Spill Prevention Control and Countermeasure Plan (SPCCP) and Installation Spill Contingency Plan (ISCP) if transporting, processing, storing, or in any way managing hazardous waste, hazardous material, petroleum-oils-lubricants, or other restricted items. The Contractor shall ensure secondary containment is in place any time liquid materials are stored on-site and shall provide his or her own spill response supplies and have them readily available at each work site. In case of a spill, the person in control of the spill site, or their designated representative, shall take appropriate action to protect workers and bystanders; contain the spill (if it can be done safely); secure the spill site; restrict ignition sources; and immediately contact the installation Fire and Emergency Services (Fire Department), the COR and the Chief of the EPCD. Contractors storing 1,320 gallons or more of any oil-based product in an aboveground storage tank at a construction site shall follow NASCC's SPCC Plan. The Contractor shall immediately respond to actual emergencies and accidents, prevent or mitigate associated adverse environmental impacts, and contact the installation's Fire and Emergencies Services.

3.10.17. Corrective Action for Noncompliance: Contractor shall take immediate corrective action when given a verbal or written notice of environmental noncompliance or nonconformance by the COR or the Chief of the EPCD.