SOW.doc

PR #:

STATEMENT OF WORK (SOW)

FOR

USCG STATION PORTAGE

PARKING LOT REPAIR AND PAINTING

August 2023

1.0 GENERAL

United States Coast Guard (USCG) Station Portage is planning to enter negotiations with a contractor. The USCG is seeking a qualified contractor to trim, clean, fill cracks, seal high traffic areas, and replace all existing line striping and pavement markings. Prior to submitting a quote, it is mandatory to examine the SOW and it is required to visit the facility to take field evaluations and become familiar with existing conditions under which the work will be performed. After the award of contract, a pre-conference will be held prior to starting the work at Coast Guard Station Portage.

1.1 Background

The parking lot at USCG Station Portage is equipped with an asphalt parking lot. The parking lot is approximately 30,000 square feet including the entrance road and housing driveways. The parking lot is starting to show signs of degradation due to age and weathering causing cracks and breaks in the asphalt.

Repair of the parking lot is required to restore and extend the life of the parking lot.

1.2 Scope

1. Contractor shall furnish all labor, materials, and equipment as necessary to repair the parking lot. This will include cleaning the parking lot, trimming the edges, filling cracks near the gate sensors with polymer, filling all remaining cracks with hot rubber, sealing all high traffic areas, and replacement of all existing line striping, handicap markings, and pavement markings.

2. Contractor shall ensure all cracks to be filled are cleaned and clear of dirt and debris prior to filling the cracks in the asphalt.

3. Contractor shall trim all edges of the asphalt surface.

4. Contractor shall ensure low temperature polymer crack filler is used around USCG Station Portage main gate sensors. All remaining cracks shall be filled with hot rubber material.

5. Contractor shall replace all existing line striping including center lane striping, 16 parking space lines located in the center of the main parking lot in addition to 11 parking spaces located on the south side curb of the main parking lot.

6. Contractor shall replace the handicap designated parking marker.

7. Contractor shall replace parking lot identifiers as listed on the attached arial photo with the preexisting markings; OIC, XPO, EPO, BM1, FS, and 5 UPH.

8. Contractor shall ensure a useable lane remains open at all times for access onto USCG Station Portage as to not affect unit operations.

9. Contractor shall be permitted to use restroom facilities located inside USCG Station Portage main building entrance.

10. All materials shall be new; used materials shall not be used. Materials shall be produced by a nationally recognized manufacturer.

11. Contractor shall ensure all work is executed in accordance with all required local, State, and Federal codes.

12. Contractor shall provide all labor, materials and equipment needed to complete work.

13. Contractor shall ensure all safety precautions are taken prior to and during the removal and install process to ensure the safety of Contracting personnel and USCG Station Portage property.

14. Upon completion of work, contractor shall guarantee site is cleaned and ready for final inspection of site before turning site back over to Station Portage personnel.

15. Upon completion, all equipment that is removed and debris caused from the project shall be removed from government property and disposed of at the contractor’s expense in accordance with all local, State and Federal regulations.

16. The contractor shall not use Coast Guard dumpsters or any waste receptacles for disposal of debris.

1.3 APPLICABLE DOCUMENTS

See attached documents of arial photo of USCG Station Portage’s grounds.

1.4 OBJECTIVE

Reseal entire asphalt parking lot, including entrance road and housing driveways with complete replacement of all pavement markings.

1.5 WARRANTY

In addition to any included manufacturer’s warranty, the contractor shall provide a warranty for all parts and labor for a period of one year from the date of project completion/USCG acceptance of work.

2.0 CONTRACTOR PERSONNEL

Contractor shall provide a list of names to the Coast Guard POC for access to the base.

All Contractor personnel shall present ID to the OOD at the entrance to the station.

2.1 QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

2.2 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

2.3 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

2.4 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

3.0 Period of Performance

The period of performance for this contract shall not exceed 45 calendar days from the date of award, unless otherwise approved by the contracting officer.

3.1 PLACE OF PERFORMANCE

The primary place of performance will be:

USCG Station Portage 22911 Chippewa Trl

Dollar Bay, MI 49930

3.2 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 7:00 am and 6:00 pm EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

5.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment, and services necessary to fulfill the requirements of this contract.

6.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

The Contractor shall have 10 business days to make corrections and redeliver.

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