SOW Dietetics Upgrade Phase 2 - Project 689-23-110.pdf

Supplement A 689-23-110

Dietetics Environmental Upgrade Project VA Connecticut Healthcare System (VACHS) – West Haven Campus

The scope for this project is for conceptual planning through final design to improve the Ground Floor kitchen, Rooms G275, G-117, G279, G280, G281, G281A, and G249 in Building 1 and to update the drawings issued on June 22, 2012. The work shall include architectural, electrical, mechanical, plumbing, HVAC, fire protection, communication, and all such systems and components as may be necessary to achieve the project goals.

I. BACKGROUND

The purpose of this project is to upgrade the kitchen located on the Ground Floor of Building 1. This area includes the main kitchen used to prepare meals for the hospital.

The existing main kitchen, G275, and the adjoining bake shop, G-117, were built in 1950, as part of the original construction of Building 1. The three built-in coolers G279, G280, G281 and one built-in freezer G281A were built as part of the original construction and serve as a separation between the two adjoining spaces. The current dish room, G249, was created sometime after the initial 1950’s construction by the subdivision of a former dry storage space. There have been changes to the equipment in the various spaces as well as some major renovation work to one side of the existing main kitchen. Phases 1 and 2 were completely finished, the previous construction contract ended prior to Phase 3 being completed.

II. SCOPE OF WORK

A. Project Scope and Objectives: The project objectives of the VA are as follows:

Within project limits, demolition of:

existing freezer bank (G279, G280, G281, and G281A) and associated refrigerant lines and refrigeration units, existing wall tile and chases, existing floor tile, existing ceiling tile and plaster ceiling, existing lighting, existing bake shop hood, associated ductwork, and exhaust, unnecessary mechanical, HVAC, electrical, plumbing, natural gas, fire protection, communications, etc. systems, and removal of asbestos-containing materials.

Within project limits, design of :

New kitchen hood, new floors new walls new ceiling new lighting new mechanical, HVAC, electrical, plumbing, natural gas, fire protection, communications, etc. systems to support kitchen equipment and functions.

1. Review the locations of existing architectural, electrical, structural, mechanical, plumbing, fire protection, HVAC, communication, kitchen equipment, etc.

system’s drawings within the project area and document and verify their locations. The A/E shall have a thorough understanding of the existing conditions within the project limits.

The A/E shall follow the consultants asbestos design guide to research and investigate the utilities above the ceiling and within the walls. A full demolition survey shall be performed in a manner to protect the occupants of the space.

Review and verify the locations of structural members to avoid utility conflicts and evaluate the structural integrity of the roofs and their capability of supporting equipment.

Review existing fire and smoke partitions and identify deficiencies.

Review existing fire suppression system and identify deficiencies.

Review and verify the locations of the existing Johnson Control Metasys System and evaluate its operation.

Review the existing HVAC system. Test the fan, and test and investigate the existing ductwork.

Review the existing cooling tower.

Investigate the power requirements of the kitchen.

2. Review existing documents and testing previously performed to confirm the locations of asbestos containing materials. Identify those locations that require additional testing within the project limits.

3. Review the drawings for the proposed electrical deficiencies project and the walk-in coolers replacement project. Evaluate the impacts that these projects will have on the kitchen upgrade.

4. Provide planning 35% design documents, design development 65% documents, and 100% design documents for architectural, electrical, mechanical, plumbing, HVAC, fire protection, communication, phasing, demolition and construction of improvements within the project limits. The construction budget is $3.5 million.

5. Provide phasing so as to not disturb and impact daily kitchen activities.

6. Provide a Commissioning Plan in accordance with VA Whole Building Commissioning Process Manual.

B. Design Scope – General: The A/E shall develop and provide a set of drawings and specifications for conceptual, design development and final design purposes which meets the previously stated Project Scope and Objectives. The A/E shall also provide equipment arrangement recommendations. The A/E shall design for LEED Silver Certification where economically feasible. Documentation for application for Certification will not be required.

1. Design Scope – Architectural: The A/E shall provide necessary plans and modifications to meet the Project Scope and Objectives. The changes in the space from the Walk-in Cooler Replacement project and the electrical deficiencies project shall be incorporated into drawings.

2. Design Scope – Structural: The A/E shall provide for structural design, calculations and documentation as required to evaluate the location of structural members to avoid conflicts. In addition, the A/E shall provide structural design, calculations and documentation as required as they pertain to other modifications to the space, roof or other locations identified to support mechanical equipment.

3. Design Scope – Mechanical: The A/E shall review all available documents from the facility and test the fan, and test and investigate the existing ductwork. The A/E shall collect sufficient information to produce drawings that represent the existing conditions.

The A/E shall perform a load analysis for the proposed space to determine the heating, cooling, and ventilation demands in accordance with VA kitchen requirements.

The A/E shall perform an air dispersion analysis of the kitchen exhaust to ensure the fresh air intake for the operating rooms are not impacted by kitchen odors.

4. Design Scope – Plumbing: The A/E shall provide design of and detailed construction drawings and specifications for: General Plumbing Information, Plumbing Demolition, and plumbing improvements as required to meet the kitchen functions and controlling specifications as provided by and as modified by the VA.

5. Design Scope – Electrical: The A/E shall provide design of and detailed construction drawings and specifications for: General Electrical Information, Electrical Demolition, Power Plan, and Lighting Plan as required to meet the kitchen functions and controlling specifications as provided by and as modified by the VA.

6. Design Scope – Fire Protection: The A/E shall evaluate the existing fire and smoke partitions and provide necessary plans and modifications to improve the space to meet the required NFPA codes and to meet the kitchen functions and controlling specifications as provided by and as modified by the VA.

7. Design Scope – Communications: The A/E shall evaluate the existing Metasys System. The design shall make provisions for a Johnson Control Metasys System computer based management system. The system should be tied into the existing Building Management via LAN based communication to meet the kitchen functions and controlling specifications as provided by and as modified by the

VA.

8. The A/E shall work closely with the VA Project Management through the conceptual planning and design phases to ensure coordination with various VA staff. The drawings should contain boldly printed instructions requiring the same level of coordination by the construction contractor and subcontractors.

C. General Requirements: The A/E shall produce designs that comply with the latest editions of all applicable DVA guidelines (e.g. Construction Standards, Master Specifications, Standard Details, Special Design Criteria), NFPA, the Joint Commission, Federal and State codes pertinent to the project scope.

1. Hazardous Materials: The A/E shall have all areas to be impacted by design or construction tested for asbestos and lead containing materials and incorporated into the plans and specifications. However, as a baseline and so as to not duplicate efforts, current VA hazardous material surveys shall be first reviewed by the A/E to determine what has already tested positive. This information shall be incorporated into the construction contract documents. However, all other questionable or unknown items and materials that may contain asbestos or lead shall be further sampled and tested.

2. Safety Plan: VA construction projects have requirements for the General Contractor to establish a safety plan per OSHA, AIA, and VA guidelines. The A/E shall specify the applicable standards and method of plan development for both the area of work and interaction of work within the facility. Infection Prevention Measures shall also be included in the Safety Plan. The A/E shall also be responsible for developing their own safety for all site investigation, which shall include asbestos awareness training and procedures when encountering asbestos.

3. Quality Control Plan: The A/E shall specify the applicable standards and method of development for a Quality Control Plan. The A/E shall not be responsible for the development, but only for identifying and specifying the appropriate standard forms for Quality Control inspections that will become part of the overall plan.

4. Utility Shutdowns: The VA has a mandatory requirement to obtain approval for utility shutdowns. The A/E shall provide a list of all utility shutdowns required for this project and identify and define the procedure for each shutdown in a Construction Schedule Gant Chart. This will include, but not be limited to, electrical, mechanical and plumbing tie-ins. The A/E shall provide estimated time of each outage and provide a narrative to the impact of the shutdown.

D. Site Survey: The A/E shall conduct on-site survey (s) as necessary to verify as-built conditions. Building 1 Ground Floor Room 275 is an in-use kitchen facility.

E. Code Study: The A/E shall conduct a code study to determine code compliance of the proposed redesign. This shall also include a life safety plan.

F. Construction Cost and Bid Alternatives: The A/E shall provide a design for this project taking into account phasing. At least 20% of the estimated cost/scope of the project shall be identified as deductive bid alternatives to provide some flexibility at the time of construction bid. The specific deductive items shall be developed at the 35% design submission and refined through final design.

III. ADMINISTRATIVE PROCEDURES

A. A Pre-proposal Meeting of the A/E, the VA Contracting Officer and the COR will be held prior to preparation of the A/E’s proposal. The Statement of Work and the existing conditions of the site proposed for work will be reviewed. At this time, the A/E will have the opportunity to review and obtain copies of As-Built Drawings and other VA materials as necessary to prepare a proposal. Availability and accuracy of as-built drawings cannot be confirmed and shall be verified by the A/E.

B. After award of a Task Order and issuance of the Notice to Proceed, the A/E will coordinate all site visits through the COR. A copy of the COR’s authorized duties and responsibilities will be provided with the Notice to proceed.

C. All A/E personnel, their sub-contractors and representatives visiting VA sites will be required to sign in upon arrival and sign out upon leaving in a log book which is kept in the Engineering Design and Development Section in Building 15. Each visiting individual will be required to enter their name, their company’s name, VA project title, date, reason for the visit, and the times of arrival and departure.

Additionally, all persons must be badged. Arrangements for after-normal-working-hour site visits must be made in advance and during normal working hours.

IV. MATERIAL TO BE PROVIDED TO THE A/E BY THE VA

A. The VA shall provide the A/E with copies of red-line site plans, master floor plans, elevations, and structural plans in AutoCAD or .pdf format. Otherwise, copies of drawings will be hardcopy prints. These drawings will be provided for reference purposes only. The A/E shall be responsible for verifying all such plans for dimensional accuracy and other features and representations critical to the design prior to their use in production of final plans. The VA Engineering Department electronic files, copy machines and paper will be made available for use by the A/E for such document production throughout the project.

B. Specific sections of the VA Master Construction Specifications, Design and Construction procedures, Standard Details and CAD standards, Design Manuals, etc. can be found via the internet for acquisition and editing by the A/E at http://www.cfm.va.gov/TIL/

V. DELIVERABLES

The A/E shall develop and provide to the VA the following:

A. Meeting Minutes: The A/E shall take minutes of all conferences and other meetings with the VA (including site visits) and shall provide a copy to the Contracting Officer for a concurrence signature.

B. Drawings: The A/E shall deliver to the VA fully developed Drawings on current year AutoCAD. Hard Copy drawings shall be plotted at a 1:96 scale minimum.

Larger more appropriate scales shall be used for sections and details.

C. Specifications: The project specifications shall be prepared in Microsoft Word by the A/E from the VA Master Specifications. The general format shall include;

Part 1-General, Part 2-Products, and Part 3-Execution. Part 1 shall include the general requirements, identify applicable standards, and identify submittals required for a particular specification. Part 2 shall include description of the salient characteristics of the products. Part 3 shall include a description of the methods used to install items of construction. The A/E shall identify all VA Master Specification sections applicable to the project and edit them accordingly to fit the scope of work. If additional specification sections are needed that are not listed in the VA Master Specs, the A/E is responsible to write and edit an appropriate CSI format specification section. Specifications shall be printed on 8 ½” x 11” bond paper using 12pt Times-New-Roman fonts.

The A/E shall incorporate into the specifications and its construction site inspection procedures the applicable Infection Control and Dust Control provisions.

D. Construction Cost Estimates: The A/E shall prepare a Construction Cost Estimate in Microsoft Excel using the CSI 34-division format. The Cost Estimates shall include a copy of the quantity take-offs, breakdown of individual line items that accurately reflect the quantity take-off of the various categories of work involved, unit of measure, quantities, unit cost, 10% overhead, and 10% profit. All cost data shall be taken from the most current version of a recognized industry standard, e.g. Means Estimating Guides. For items that are not in the industry standards, vendor quotes and justification for labor hours shall be provided.

Construction Cost Estimates shall be submitted with 65%, and 100% design reviews and include a cost breakdown for each alternative.

E. Submittal Register: The A/E shall develop a list of all submittals required by the specifications in Section 1 of each individual specification. The register should include specification reference, and item to be reviewed approved.

F. Narratives: Written narratives shall be used as part of each design submission.

The narrative, or basis of design, should be used to elaborate on and provide an explanation of key design decisions by A/E and/or the VA, objectives, obstacles, alternatives and resolutions, design issues or decisions relating to constructability, and in general to communicate all information relevant to the design submission.

G. Construction Schedule: The A/E shall also establish a preliminary construction schedule indicating the entire length of time estimated for the completion of the construction contract, measured in weeks. The A/E shall provide a commensurate Gant chart for the construction activities to include critical path items. For example, utility shutdowns. This schedule shall include pre-construction activities (such as submittals and mobilization), specific construction activities/events, special phasing requirements and final activation of the space.

H. Phasing: The A/E shall develop a phasing plan taking into consideration minimal disruption to current staff, maintaining emergency egress, storage of construction equipment and materials, security and access, debris removal and maintenance of the clean environment. The specific phasing requirements shall be established by the VA prior to the 35% design submission. The VA will notify the A/E on the availability of the entire work area or if partial areas will be required for the duration of construction.

I. Reproduction: The A/E shall be responsible for all reproduction during design;

however, only materials which are submitted to the VA for design reviews shall be reimbursable. All other reproduction for in-house reviews, consultants, etc.

shall not be reimbursed. Note that all bid administration activities will be performed by the VA Contracting office.

VI. DESIGN REVIEWS – SCHEDULES AND REQUIREMENTS

The following design submissions will be required:

Programming/Preliminary Schematic Design Submission – 35% Design Development Submission – 65% Construction Documents and Back check Design Submission – 100% Final Design Submission

The A/E shall examine the schedules set forth below and recommend to the VA any improvements in the allocations of time allowed for each phase, the net effect of which would be to either provide more time for phases needing more time or to shorten the entire design schedule.

A. First Submittal As-built Schematic Design Submission (35%) For this submission, the A/E shall produce a clean and up to date physical schematic.

a. Narrative:

Provide a written narrative with a summary of the meetings with the VA Design Team as well as a presentation, discussion and recommendation of the design alternatives which have been explored and evaluated. Key decisions/choices which were made by the VA Design Team prior to the schematic design submission should be documented. The schematic design narrative shall also identify each and all required systems, utilities (including preliminary HVAC calculations) and major (built-in) equipment with a brief description of its type, location, use and extent.

The A/E shall address constructability issues and their impact on project construction cost.

b. Drawings:

The A/E shall provide preliminary schematic drawings that show kitchen improvements within the project limits.

Identify and verify as-built conditions in walls and overhead spaces in those areas that will be impacted and propose solutions to re-route existing utilities or avoid utility conflicts.

The A/E shall provide preliminary schematic drawings that show plans to improve the kitchen within the project limits.

Review existing environmental reports covering the project area.

Identify existing asbestos, lead based paint, and other environmental hazards locations that will be impacted and identify locations that require further testing.

One C size Drawings and electronic version of CAD work completed to date.

c. Specifications:

The A/E shall provide an index of all VA Master Specifications which are anticipated to be used for this project.

d. Cost Estimates:

The A/E shall provide a complete cost estimate with as detailed a breakdown as possible for this stage of design. Separate cost estimate figures shall be given for design alternatives being presented for consideration as part of the schematic design.

e. Construction Schedules and Phasing Plans:

The A/E shall provide a preliminary construction schedule and phasing plan.

f. The A/E shall provide a completed VA infection control form addressing all areas.

g. The A/E shall provide a completed A/E Review Checklist for all applicable disciplines.

h. 35% Review Schedule:

The 35% schematic package shall include preliminary concepts of the proposed alternatives. This shall be submitted 45 calendar days after Notice to Proceed (NTP).

The VA will provide 35% review comments to A/E no-later than 60 calendar days after NTP.

The 35% schematic review package meeting with the VA at 75 calendar days after NTP.

B. Second Submittal Design Development Submission (65%) This submission is set up to review the first detailed plans.

Provide a written narrative that builds upon the Schematic narrative and continues to document key decisions and be used to further describe and explain important aspects of the design, especially those not yet appearing in the form of a drawing. As an element of the Design Development narrative, include an outline of work yet to be completed and included on the drawings as part of the Design Development submission (details, elevations, schedules, etc.). The A/E shall further develop constructability issues and their impacts on project construction cost and schedule.

Engineering Calculations shall be included as an appendix.

The A/E shall provide design development drawings that show detailed plans to improve the kitchen within the project limits.

One F size (30”x42”) and two C size Drawings and one electronic version of CAD work completed to date.

The A/E shall provide Specifications based on criteria established at the initial design meeting as required for supplementing the construction drawings. The A/E shall provide a list of all proposed specification sections: General Conditions, Submittals, Demolition, and all major electrical, civil, structural, mechanical, plumbing, fire protection and communication components and hardware.

The A/E shall provide one electronic version and one copy of unbound proposed-Specification sections.

The A/E shall provide an accurate and detailed cost estimate which will show that the scope and the design of the project are within the project budget. Deductive bid alternates should be broken out separately to show that they account for 20% of the overall budget for construction award.

e. Construction Schedules and Phasing Plans:

The A/E shall provide a detailed construction schedule and phasing plan to support the design.

f. The A/E shall provide a completed VA infection control form addressing

g. The A/E shall provide a completed A/E Review Checklist for all applicable disciplines.

h. 65% Review Schedule:

The 65% design development package shall include detailed design. This shall be submitted 105 calendar days after Notice to Proceed (NTP).

The VA will provide 65% review comments to A/E no-later than 120

The 65% review package meeting with the VA at 135 calendar days after

NTP.

C. Third Submittal Final Submission (100%)

For this submission, the A/E shall produce detailed final drawings.

The A/E shall provide a written narrative with a concise and complete record of the design process including all key design decisions and the background and reasons for the intent of these design decisions. The narrative shall include all records of the meetings with the VA Design Team as well as a presentation, discussion and recommendation of various design alternatives which have been explored and evaluated. Key decisions/choices which were made by the VA Design Team should be documented. The design narrative shall also identify each and all required systems, utilities, and major (built-in) equipment with a brief description of its type, location, use and extent. The A/E shall address constructability issues and their impacts on project construction cost and schedule.

Engineering Calculations shall be included as an appendix.

The A/E shall provide detailed final drawings and calculations based on information collected, and VA comments on the 65% design submittal.

One F size (30”x42”) and two C size Drawings and one electronic version of CAD work.

Provide all Specifications that are required for the construction package.

The specifications shall be free of writer’s notes and any editing comments. All information that is not required for this project shall be removed from each individual specification section.

The A/E shall provide one electronic version and one copy of unbound proposed-Specification sections.

A complete takeoff cost estimate based on the Construction Documents Submission.

e. Construction Schedule and Phasing Plans:

Provide a detailed Construction Schedule and Construction Phasing Plan.

All utility shutdowns shall be included.

f. Safety Plan Provide a list of all applicable standards, method of plan development, a VA infection control form, and address all Interim Life Safety Measures.

g. Quality Control Plan

Provide a list of all applicable standards and method of plan development of a Quality Control Plan.

h. The A/E shall provide a completed VA infection control form addressing

i. Completed A/E Review Checklist:

Provide a completed A/E Review checklist for all applicable disciplines.

j. 100% Review Schedule:

The 100% final design package shall include final detailed design. This shall be submitted 165 calendar days after Notice to Proceed (NTP).

The VA will provide 100% review comments to A/E no-later than 180 calendar days after NTP.

Final Design Review (100%) comments meeting with VA at 195

The A/E shall issue all final revised 100% final design documents to the VA at 225 calendar days after NTP. The A/E shall deliver to the VA the following documents:

k. Final 100% Submittal

One set of original 100% Final Design Drawings.

One set of indexed and bound Specifications.

Two CDs each of;

a) Final Concept Drawings in AutoCAD (to include PDF versions of each sheet),

b) Specifications,

c) Construction Cost Estimate,

d) Construction Duration Estimate,

e) Phasing Requirements, and

f) Narrative with Engineering Calculations, Safety Plan and Quality

Control Plan.

g) Equipment List

J. For bidding purposes upon final approval by the VA of all 100% construction documents (as evidenced by a VA authorized signature on the Mylar title-pages), the A/E shall deliver to the VA; one (1) set of C-size Drawings and one (1) set of bound specifications.

VII. CONSTRUCTION PERIOD SERVICES (To be awarded only at time of construction award.)

A. General: The Contracting officer reserves the right to terminate any construction period services, without payment for services completed, if such services are not needed or are not being adequately completed.

B. Response to RFIs: The A/E shall be responsible for evaluating RFIs to determine if a change will be required. The A/E shall then provide recommendations to the Contracting Officer. Within 48 hours, the A/E shall provide in writing the information, clarification or revision material needed to properly answer the RFI and to resolve the issue. The A/E shall include a cost/credit estimate for RFIs which result in a change to contract cost.

C. Submittal Review: The A/E shall review Contractor submittals. The A/E will be required to review contract submittal for adherence to contract requirements and then forward their recommendation of approval/disapproval to the VA contracting officer within 7 calendar days. The COR shall take final action of approval/disapproval on each submittal and shall prepare and send a formal return of submittal to the contractor.

D. Commissioning: The A/E shall develop a Commissioning plan to activate the upgraded kitchen space.

E. Site Visits: Day to day construction administration will be performed by the COR. The A/E shall make site visits during construction as well.

F. Asbestos and Lead Inspection: The A/E shall perform all inspection and documentation services required during asbestos and lead abatement activities.

G. Photographic Documentation: The A/E shall be required to prepare photographic documentation in accordance with VA master specifications during the period of construction.

H. Record drawings: The A/E shall verify as-built conditions from contractor-supplied marked up prints, and prepare as-built documents for the VA.

One E size and one C size Drawing and one electronic version of CAD work.

Privacy

Contactor policies and procedures shall comply with all VA Privacy & Security, the Privacy Act and Health Insurance Portability and Accountability Act (HIPAA).

Records Management

The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the

U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any

Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C.

2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

END OF STATEMENT OF WORK

A P P E N D I X A

Environmental Assessment – Scope of Work

SECTION I

1.1 GENERAL:

A. This Scope of Work (SOW) is applicable to renovation and/or remodeling projects that may contain asbestos, lead, mold, and other potentially hazardous or regulated substances in which the VA Industrial Hygienist (VPIH) is hired by the A/E. In this document, the term A/E may also refer to as a design-build contractor.

B. These special instructions cover the A/E and VPIH services for the Design

Development and the Construction Documents stages of the VA process and the construction period services of a project. The VPIH hired by the A/E is not only required to have the experience and expertise of all aspects of hazard analysis and abatement but also have experience working as a member of an A/E design team.

C. The assessment and inspection portion of the services shall be completed by VPIH personnel who are licensed by the State of Connecticut Department of Public Health as asbestos inspectors for those performing asbestos inspection or assessment.

VPIH personnel who perform lead paint inspection or assessment shall be licensed by the State of Connecticut Department of Public Health as a Lead Inspector or Lead

Risk Assessor. VPIH personnel who perform microbial inspection or assessment shall show proof of expertise through experience and training in microbial and mold remediation inspection and assessment techniques.

D. The design documents shall be produced using VA Master Specifications by the VPIH with personnel who are licensed by the State of Connecticut Department of Public

Health as an Asbestos Project Designer, Lead Project Planner/Designer, have expertise, experience, and training in microbial and mold remediation techniques, and are reviewed and approved by a Certified Industrial Hygienist (CIH) accredited by the American Board of Industrial Hygiene (ABIH).

E. A/E shall be responsible for providing all design documents related to demolition, phasing and other related documents for the project, (as determined by VA if proposed abatement impacts the specific construction project). The VPIH working for the A/E shall design and produce all hazard analysis and abatement contract documents and fully coordinate these drawings with A/E firm contract documents.

Work requirements are listed in SECTION 2.2 for the VPIH.

F. The A/E will employ an independent industrial hygienist (VPIH) consultant and/or use its own qualified personnel to perform various services on behalf of the VA. The

VPIH will perform the necessary monitoring, inspection, testing, and other support services to ensure that VA patients, employees, and visitors will not be adversely affected by abatement work, and that abatement work proceeds in accordance with specifications, that the abated areas or abated buildings have been successfully decontaminated. The work of the VPIH consultant in no way relieves the Contractor from their responsibility to perform the work in accordance with contract/specification requirements, to perform continuous inspection, monitoring and testing for the safety of their employees, and to perform other such services as specified. The cost of the VPIH and their services will be borne by the VA except for any repeat of final inspection and testing during monitoring services that may be required due to unsatisfactory initial results, as specified. The VPIH during asbestos abatement oversight shall be licensed by the State of Connecticut Department of

Public Health as an Asbestos Project Monitor with project oversight by a Certified

Industrial Hygienist (CIH) accredited by the American Board of Industrial Hygiene

(ABIH).

SECTION 2

2.1 Project Scope of Work (SOW)

The VPIH shall perform an environmental assessment of the proposed work areas, and areas adjacent to, directly above and below work areas that will be impacted by the project and any other areas not indicated in this section determined by the A/E that may be impacted during the project. Areas that could be impacted by this project should be carefully inspected including walls, floors, shafts and above ceiling and the precise location and quantity of all hazardous materials including but not limited to asbestos, lead, polychlorinated biphenyls, and mold should be provided. The VPIH will have access to all the historical records available for the areas impacted by the project before the beginning of the inspection.

2.2 VPIH Services Scope of Work:

1. All areas that may be impacted by this project (as described in General AE Scope Of

Work section) shall require environmental assessment for the presence of asbestos-containing materials, lead-based paint, silica, and other environmental hazards (e.g.

PCB, mercury, refrigerant, polychlorinated biphenyls, etc.).

In addition, any areas located adjacent to, above, and below these rooms will require assessment if planned project activities impact these areas. This determination of these additional locations should be made prior to initiating field portion of the environmental assessment.

VPIH Services will include:

2. Asbestos Inspection:

a. A State of Connecticut licensed Asbestos Inspector will conduct an asbestos inspection in each impacted area to meet the requirements of EPA

NESHAP/AHERA inspection and State of Connecticut regulations.

b. The inspector will collect bulk samples of suspect materials using approved

EPA protocol for analysis by polarized light microscopy (PLM) method in a

NVLAP accredited laboratory.

c. The inspector will check above ceiling spaces, including the existing HVAC system and all access hatches leading to above ceiling equipment for presence of suspect asbestos-containing materials and/or debris that might have become dislodged from above equipment.

d. The inspector may be required to perform selective demolition to expose concealed potential asbestos containing materials in the following areas, if impacted by the project: below existing flooring, inside wall cavities and chases, and inside ceiling chases.

3. Lead Inspection:

a. A state licensed Lead Inspector/Risk Assessor will test suspect surfaces and building components that may be impacted by the project for lead-based paint or lead-containing materials.

b. An X-ray Fluorescence Analyzer (XRF) will be used to identify the presence of lead or lead-based paint on/in building components prior to project activities.

c. Representative composite TCLP (Toxicity Characteristic Leaching Procedure) lead sample(s) may be collected as necessary to determine if demolition debris is either classified as hazardous waste or solid waste, depending on lead content and/or leachable lead content.

d. Ceiling spaces shall be included in the scope for inspection for the presence of lead-based paint or lead-containing components.

4. Mold Assessment: An inspector shall conduct a visual assessment of existing conditions for any visible mold and water damaged building materials in each area that will be impacted by this project.

5. Other Hazardous or Regulated Materials Assessment: During above inspections, also record any other hazardous or regulated materials noticed in the impacted areas and their conditions, such as mercury-containing equipment or items, refrigerant in any

AHU, PCB-containing materials or equipment or items, etc.

6. VPIH Project Monitoring: During any asbestos abatement activities, provide VPIH monitoring services as specified in VA Master Specifications.

7. Written Reports:

a. A written report will be generated to summarize work activities and detail the findings of each inspection.

b. The asbestos inspection report will include quantities and locations of asbestos-containing materials identified, sample location diagrams, photographs of each homogenous area and any damaged materials as documentation of present conditions, sample log and results, as well as the completed laboratory analysis.

c. The lead inspection report will include locations and components of lead-based paint, a sample location diagram, sample log and results, as well as any laboratory analysis.

d. Two (2) hard copies and one electronic copy of the final report shall be provided, with electronic copy in PDF format. All data tables must be provided in Microsoft Excel format. All sample locations must be identified on a print and marked in the field.

8. Abatement Specifications:

e. A State licensed Project Designer will review all inspection results and visit the site if regulated or hazardous materials have been identified in the impacted area.

f. Develop a written specification in accordance with the VA Master Spec for abatement of all asbestos-containing materials to be impacted by the renovation work and lead compliance during abatement and renovation for each area that requires asbestos and/or lead abatement.

g. The specification shall include the quantity and location of asbestos-containing materials to be removed and CAD drawings showing containment locations.

h. The materials for constructing the containments shall be outlined as well as methods of asbestos removal and disposal requirements, engineering controls during abatement.

i. Regulatory requirements specific to the site and final clearance criteria shall be detailed.

j. The specification will also provide appropriate guidance related to the lead compliance and disposal of lead-contaminated demolition debris, and other regulated or hazardous materials identified in the project impacted areas.

9. Final payment for design services will not be made until all project documents are received during the design phase and final payment will not be made until project close-out documentation including, but not limited to, VPIH site logs, monitoring results, and waste manifests is received after the completion of VPIH construction period services.

Drawing 1 – VACHS West Haven Campus Site Map

Drawing 2 – Building 1 Ground Floor Kitchen Area Map