SOW Dietary Service 01.2022.pdf

SCOPE OF WORK

DIETARY/NUTRITIONAL SERVICES FOR

DESERT VISIONS AND NEVADA SKIES YOUTH WELLNESS CENTER

It is the intent of the Phoenix Area Indian Health Service to acquire onsite dietary and nutritional services under a non-personal service contract for the Phoenix Area Indian Health Services (IHS) Desert Visions Youth Wellness Center located in Sacaton, AZ; and virtual, and onsite dietary and nutritional services for the Nevada Skies Youth Wellness Center located in Wadsworth, NV.

Services shall be performed in accordance with the following scope of work and terms and conditions contained herein.

The regional treatment center (RTC) (Desert Visions Youth Wellness Center is a 24 bed residential treatment center and Nevada Skies Youth Wellness Center is a 16 bed residential treatment center), is accredited by the Joint Commission. The RTC offers a biopsychosocial treatment approach for Native American youth between the ages of 12 and 18. The RTC primarily serves the Native American Tribes for the states of Arizona, Nevada, Utah and California. Desert Visions is located approximately 40 miles southwest of Phoenix, AZ and Nevada Skies is located approximately 30 miles east of Reno, NV.

PRICING

Reimbursement for services specified herein shall be paid in accordance with following fixed unit price and shall be identified in hours. Hourly unit pricing shall be paid based on work performed, inspected and accepted during a bi-weekly billing cycle. Invoicing shall be biweekly. There is no compensation for other than actual performance at work. No special hourly rate for overtime, holidays, weekend or night shift.

SCOPE OF WORK

In the performance of this contract, the contract shall:

1. Provide a dietary assessment on each client admitted to the centers.

2. Provide nutritional care which consists of the following

a. Screening, assessing, and reassessing for nutritional needs;

b. Develop a written plan for nutritional treatment;

c. Prescribe or order food and other nutrients as needed;

d. Monitor the response of clients provided nutritional care.

3. Provide diet instruction as needed for clients on therapeutic diets. Provide family members and/or staff with instructions.

4. Provide dietary aftercare plans that need to follow up after discharge.

5. Develop, review, and approve food menu for the clients with assistance of dietary staff.

6. Provide required documentation for nutritional service provided to client in the client’s medical record.

7. Provide technical assistance in ordering and maintain an inventory of dietary supplies.

8. Inspect kitchen sanitation and food handling practices. Provide a compliance score with regulation and standards to the Kitchen Supervisor and CEO or designee.

9. Provide in-service and training to kitchen staff ongoing basis of sanitation, safe food handling and dietary preparation and food selections. Validate competency of staff as needed and document.

10. If Dietician is required to travel to provide direct observation and services, Dietician will be reimbursed at government rate for travel, per-diem, lodging and airfare.

For the provision of service in Nevada Skies Youth Wellness Center, contractor shall, in addition to the above:

11. Cover dietary consults onsite and/or virtually through VTC/Telemedicine.

12. Provide menus and shall be available for clinical staff consults as identified in the scope of work.

Desert Visions/Nevada Skies Youth Wellness Center will provide adequate workspace for contractor to perform work.

QUALIFICATION REQUIREMENTS

Service shall be provided by a Registered Dietitian (RD) and evidence of documentation is required that meets the following criteria:

Bachelor’s degree at a US regionally accredited university or college and course work approved by the Commission on Accreditation for Dietetics Education (CADE) of the American Dietetic Association (ADA).

Completion of a CADE. Accredited Supervised Practice Program at a Healthcare Faility, Community Agency, Food Service Corporation, or combine with undergraduate or graduate studies for a period of six to twelve months in length.

Pass a national exam administered by the Commission of Dietetic Registration (CDR).

Complete continuing professional education requirements to maintain registration.

Must be CPR certified.

Must have a negative PPD, meet all employee health requirements including annual influenza vaccination, verification of MMR and TDAP, and COVID-19 vaccination.

ADDITIONAL REQUIREMENTS

Upon award, contractor will be required to complete and return the following forms to the Desert Visions Youth Wellness Center Director:

1. OF 612 – Optional Application for Federal Employment with a resume. Include copies of social security card, state driver’s license, tribal identification and applicable licensure and credentials;

2. OF 306 – Declaration for Federal Employment;

3. Addendum to Declaration of Federal Employment;

4. SF-82 – Questionnaire for non-sensitive positions with continuation sheets;

5. HHS Credit Release;

6. Prior to commencement services at Desert Visions Youth Wellness Center, the contractor shall complete the pre-security clearance process. The process entails obtaining fingerprints and screen checks through the Office of Inspector General’s exclusion list.

ACCOUNTABILITY

Time and attendance (sign-in/out sheet) shall be kept on file and verified by the Desert Visions Youth Wellness Center CEO or designee, to ensure that the services have been rendered in accordance to the scope of work. Invoices for payment shall be submitted according to established timeline, verified against the time and attendance sheet and forwarded to DVYWC CEO who will approve or disapprove timesheets by signature and forward on for receiving process.

PERIOD OF PERFORMANCE

The period of performance for this contract: 01 APR 2022 to 31 MAR 2027. The period of performance to include a base year and four option years in accordance with Federal Acquisition Regulation (FAR)52.217-9 option to extend the term of the contract.

CONTRACT ADMINISTRATION

A. Desert Vision Youth Wellness Center, CEO or designee shall be responsible for monitoring the contractor’s progress including surveillance and assessment of performance and day to day contract administration. This individual does not have authority to change orders or issue changes that would affect the contract price, conditions, or period of performance, and;

B. Interpreting the scope of the work;

C. Technical evaluation as required;

D. Technical inspection and acceptance required by this contract;

E. Assisting the contractor in the resolution of technical and administrative problems encountered during performance;

F. Monitoring of funds available for obligation under this contract.

INVOICING AND PAYMENT

Invoices shall be prepared with the following information clearly identified on the invoice:

1. Invoice Date and Number

2. Contract Number

3. Charges for service or products identified by line item number

4. Brief description of products or services rendered

5. Charges should follow Line Item structure on contract to include Quantity, Unit of Issue, Unit Price, and Total Amount as applicable

6. Dates of Service or Shipment

Invoices shall be prepared and submitted electronically and in accordance with rates and terms as stated in the contract. Invoices should be sent electronically to the following email addresses:

Holly Bradford, Acting Property Supply Clerk, holly.bradford@ihs.gov Andrea Sloan, Management Analyst, andrea.sloan@ihs.gov Kevin Juan, Dietary Manager, kevin.juan@ihs.gov Eugena Crossland, Chief Executive Office, eugena.crossland@ihs.gov mailto:Holly%20Bradford,%20Acting%20Property%20Supply%20Clerk,%20holly.bradford@ihs.gov mailto:Andrea%20Sloan,%20Management%20Analyst,%20andrea.sloan@ihs.gov mailto:kevin.juan@ihs.gov mailto:Eugena%20Crossland,%20Chief%20Executive%20Office,%20eugena.crossland@ihs.gov