SOW DHS-FEMA R2_NWSE_PowerPoles_Outlets.docx

Department of Homeland Security (DHS) DHS Statement of Work (SOW)

Federal Emergency Management Agency

STATEMENT OF WORK (SOW) FOR:

Region 2 Naval Weapons Station Earle Electrical Power Receptacles for Additional Workstations & Televisions

<Enter Contract Officers Name>, Contracting Officer

PROCUREMENT SENSITIVE INFORMATION

This document contains non-public information intended for use on a need-to-know basis within FEMA only.

Please protect this document as procurement sensitive and handle accordingly.

DEPARTMENT OF HOMELAND SECURITY (DHS)

Statement of Work (SOW) For NWS Region 2 Naval Weapons Station Earle Electrical BPA Power Receptacles for Additional Workstations & Televisions

1.0 GENERAL

1.1 BACKGROUND

In support of the Return to the Workplace Full time directive at the FEMA Region 2 Disaster Closeout Office & FEMA Regional Response Coordinating Center (RRCC) at 201 NJ-34, Building C-54, Colts Neck, NJ 07722 requires power receptacles for additional workstations and additional displays (TVs) in collaboration spaces. These additional receptacles are required due to existing power capacity limitations where the additional workstations are being placed to ensure safety and code compliance.

1.2 SCOPE

The scope of work encompasses all labor, materials, equipment, and services required to install existing power poles, additional new receptacles, and connect them to the existing electrical infrastructure within the facility while meeting all applicable local codes and regulations. The contractor shall perform the following:

A. Pre-installation assessment: Conduct a detailed survey of the facility and the identified requirements of where the locations of the receptacles are to be installed for feasibility, electrical capacity, and additional requirements. Evaluate the existing equipment that will be supplied by the customer to be installed for any additional requirements for installation.

B. Equipment, Supplies/Materials Procurement:

Power Poles – The customer will provide (8) existing WireMold 25DTP-4 to be utilized in the existing open workspace as notated in Appendix A, the contractor shall provide the Wiremold 25AM-AP Accessory Pack to secure the poles to the ceiling and floor and WM E25050 Boot for all (8) poles.

Materials & Parts – The contractor shall supply all breakers, junction boxes, receptacles, covers, outlet boxes, wiring components, fasteners, supports, and protection as required to complete the project.

C. Receptable Installation: Install circuits(as required) and receptacles at the identified locations as notated in Appendix A per local code and regulations. There are available 20amp circuits in the Server Room and front storage closet.

Power Poles – Contractor shall install customer provided power poles, shorten/cut poles as required and secure them to the floor and ceiling with the WireMold accessory pack which shall be provided by the contractor. Customer will coordinate with the contractor to facilitate timing for the drilling of base brackets into the concrete floor.

Open Area Receptable – Install (3) duplex receptables along the wall at the identified locations as notated in Appendix A at the same height as existing receptacles.

Additional Receptables – Install (5) duplex receptables as notated in Appendix A to be utilized for televisions that will be mounted to the wall in the identified locations.

OBJECTIVE

The objective of this project is to install additional power poles and receptacles for additional workstations for staff in support of the Presidents Return to the Office full time. By leveraging remaining open space while maintaining ADA compliance requirements, additional workstations will be setup to maximize available seating for staff while ensuring safety standards are met through the installation of the power and networking conduit installation.

2.0 SPECIFIC REQUIREMENTS/TASKS

a) Site assessment and inventory

i. Conduct a full survey of existing power layout and capacity with the Facilities Point of Contact

ii. Document quantity, type, and layout of the electrical power poles and wall receptables installation.

b) Staffing

i. Contractor shall provide all required tools and meet all base access requirements

ii. Installation and delivery shall be during normal business hours, Monday through Friday, 0700 through 1700.

c) Product submittal and approval

i. Submit installation plan for approval.

d) Power Poles and Wall Receptacles Installation

i. Coordinate with Facility POC to schedule and pre-installation requirements.

ii. Ensure all wiring complies with the National Electrical Code (NEC).

e) Cleanliness and Waste

i. Daily clean up required; no waste may be left on site.

ii. Protect building finishes during move-ins (e.g., elevator padding, floor protection, wall protection if required).

f) Safety and Security

i. All crew must follow OSHA safety protocols and building-specific security requirements.

ii. All crew members must be approved by FEMA prior to starting the work on-site.

g) Validation and Testing of receptacles

i. Verify and test installation of power poles and receptacles

h) Documentation

i. Ensure any breakers are labeled accordingly.

ii. Provide documentation to update infrastructure diagrams are updated accordingly.

3.0 CONTRACTOR PERSONNEL

3.1 Qualified Personnel

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

3.2 Continuity of Support

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If, for any reason, the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) or Project officer before employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

3.3 Key Personnel

Before replacing any individual designated as Key by the Government, the Contractor shall notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes shall possess qualifications equal to or superior to those of the Key person being replaced, unless otherwise approved by the Contracting Officer. The Contractor shall not replace Key Contractor personnel without approval from the Contracting Officer. The following Contractor personnel are designated as Key for this requirement. Note: The Government may designate additional Contractor personnel as Key at the time of award.

The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this SOW. The Project Manager shall be a single point of contact for the Contracting Officer and the Project Officer.

3.5.1 Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance level, and badge expiration date.

Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure that Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by the Department of Homeland Security established rules, regulations, and policies concerning safety and security.

3.7 Removing Employees for Misconduct or Security Reasons

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 Other Applicable Conditions

To gain access to the Naval base, the contractor must pass the Navy’s Security requirements by submitting the Base Access Request Form SECNAV_12. (Attachment A). All highlighted fields are required. Please note the base requires a 14-day lead time.

4.1 Security

Contractor access to classified information is not currently required under this SOW.

4.2 Period of Performance

The period of performance for this contract is one year from the date of award.

4.3 Place of Performance

Address: 201 NJ-34 Building C-54, Colts Neck, NJ 07722. FEMA

4.4 Hours of Operation

Contractor employees shall generally perform all work between the hours of 0700 and 1700 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.5 Travel

Contractor travel shall not be required for this requirement.

4.6 Post-Award Conference

The Contractor shall attend a Post Award Conference with the Contracting Officer and the Project Officer no later than 15 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held at the Government’s facility, located at 201 NJ-34 Building C-54, Colts Neck, NJ 07722. FEMA or via teleconference.

4.7 Project Plan

The Contractor shall provide a draft Project Plan at the Post-Award Conference for Government review and comment. The Contractor shall provide a final Project Plan to the COR not later than 15 business days after the Post-Award Conference.

4.8 Business Continuity Plan

The Contractor shall prepare and submit a Business Continuity Plan (BCP) to the Government. The BCP Plan shall be due 15 business days after the date of award, and will be updated on an annual basis. The BCP shall document Contractor plans and procedures to maintain support during an emergency, including natural disasters and acts of terrorism. The BCP, at a minimum, shall include the following:

A description of the Contractor’s emergency management procedures and policy A description of how the Contractor will account for their employees during an emergency How the Contractor will communicate with the Government during emergencies A list of primary and alternate Contractor points of contact, each with primary and alternate:

Telephone numbers E-mail addresses

4.8.1 Individual BCPs shall be activated immediately after determining that an emergency has occurred, shall be operational within 8 hours of activation or as directed by the Government, and shall be sustainable until the emergency situation is resolved and normal conditions are restored or the contract is terminated, whichever comes first.

In case of a life-threatening emergency, the COR shall immediately make contact with the Contractor Project Manager to ascertain the status of any Contractor personnel who were located in Government-controlled space affected by the emergency. When any disruption of normal, daily operations occurs, the Contractor Project Manager and the COR shall promptly open an effective means of communication and verify:

Key points of contact (Government and contractor) Temporary work locations (alternate office spaces, telework, virtual offices, etc.)

Means of communication available under the circumstances (e.g. email, webmail, telephone, FAX, courier, etc.)

Essential Contractor work products expected to be continued, by priority

4.8.2 The Government and Contractor Project Manager shall make use of the resources and tools available to continue contracted functions to the maximum extent possible under emergency circumstances.

Contractors shall obtain approval from the Contracting Officer prior to incurring costs over and above those allowed for under the terms of this contract. Regardless of contract type, and of work location, Contractors performing work in support of authorized tasks within the scope of their contract shall charge those hours accurately in accordance with the terms of this contract.

4.9 Progress Reports

The Project Manager shall provide a Weekly progress report to the Contracting Officer and Project Officer via electronic mail. This report shall include a summary of all Contractor work performed, including a breakdown of labor hours by labor category, all direct costs by line item, an assessment of technical progress, schedule status, any travel conducted, and any Contractor concerns or recommendations for the previous reporting period.

4.10 Progress Meetings

The Project Manager shall be available to meet with the Project Officer upon request to present deliverables, discuss progress, exchange information, and resolve emergent technical problems and issues. These meetings shall take place via teleconference.

4.11 General Report Requirements

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Windows XP and Microsoft Office Applications).

5.0 Government Terms & Definitions

5.1 COR – Contracting Officer’s Representative

5.2 DHS - Department of Homeland Security

5.3 NWSE – Naval Weapons Station Earle

6.0 Government Furnished Resources

The Government will not furnish any resources to the Contractor in support of this contract..

7.0 Contractor Furnished Property

The Contractor shall furnish all facilities, materials, equipment, and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 6.0.

8.0 Government Acceptance Period

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

8.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal.

In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per the delivery instructions.

The Contractor shall be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor shall work with personnel reviewing the deliverables to assure that the established schedule is maintained.

9.0 Deliverables

The Contractor shall consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the COR prior to proceeding to next deliverable or event in this SOW.

N/A

COR, Contracting Officer

Xxxx

Appendix A Blue Square – Power Pole / Yellow Electrical – Existing in Area / Red Electrical – NEW power receptable

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