SOW DENTAL COMPRESSOR REPLACEMENT 2026_6_23.docx

STATEMENT OF WORK (SOW)

For

OUTPATIENT BUILDING DENTAL VACUUM COMPRESSOR REPLACEMENT

SOUTHEAST LOUISIANA VETERANS’ HEALTHCARE SYSTEM

NEW ORLEANS, LA 70119

Last Updated 6/17/2026 Part 1 General Information

1. GENERAL: The Southeast Louisiana Veterans Health Care System located at 2400 Canal Street, New Orleans, LA 70119, is seeking professional services to provide the replacement of the vacuum compressor system serving the Dental Lab located in the Outpatient Building #6.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary for the installation of Dental Air Compressors used for the instrumentation that performs dental procedures on veteran patients and an air source for the removal of amalgam particles from dental procedures on patients. The contractor shall meet the standards in this contract.

1.2 Background: The New Orleans VA Medical Center (SLVHCS) has a requirement for the Dental Vacuum Pump compressors four (4) each system to be replaced due to damaged compressors. This replacement is an essential component at the Southeast Louisiana Veterans Healthcare System in New Orleans, La. It serves a vital role in patient care within the facility. The current Dental Vacuum system is 10 plus years old and is experiencing failures in the operations of the pump, faulty controller, fouled lower tank, and has recently started experiencing leaks on the upper tank system allowing the waste to leak onto the floor. When the vacuum system goes offline, it’s immediately work stoppage and safety hazard for our Dental department staff and patients.

1.3 Objectives: Veterans Health Administration (VHA) seeks to continue to improve the operational capabilities by establishing services that result in few operational delays, improved communications, increased efficiency within the facility and improve the quality of services to veterans as required by VHA Directives. The Dental Compressor serving the SLHVCS New Orleans, La Medical Center Dental Clinic has failed and has exceeded usable life and requires immediate replacement. This equipment is required to perform specific treatment and procedures

1.3.1. Period of Performance: The period of performance shall run from on or around August 1, 2026, through September 1, 2026. Should these dates change, the Contracting Officer will issue a modification to the contract reflecting the corrected date. The Contractor is required to proceed as originally scheduled until such modification is issued. The Contracting Officer is the only official authorized to make changes to the contract.

2. Scope:

2.1. The Contractor shall furnish all labor, materials, equipment, tools, supervision, disposal, and all incidentals to complete work for the services described in this document to remove the four (4) existing dental compressors and replace with new equipment to restore dental vacuum to the medical center dental service. The contractor shall receive and work with the VA COR and designated Po (POC required to include OSHA compliance planning and execution along with separator installation, testing, training, and documentation

2.1 Description of services:

General Description The Scroll System is tank mounted design consisting of two oil-less scroll air compressors and associated equipment, one ASME tank, and one magnetic starter panel. The only field connections required will be system discharge, power connection at the control panel, and condensate drain connection. All interconnecting piping and wiring shall be included and operationally tested prior to shipment

Detailed Product Description:

BASE MODEL NUMBER: STD151362-DD

SYSTEM CAPACITY: 30.4 SCFM @ 100 PSIG

HORSEPOWER: 10 HP Total (5HP each x2) RECEIVER SIZE/CONFIGURATION: 80 Gal./Horizontal ELECTRICAL: 208/230V, 1PH, 60Hz

OIL-LESS SCROLL COMPRESSOR PUMP

The compressors shall be belt driven oil-less rotary scroll single stage, air-cooled oil-less construction with absolutely no oil needed for operation. The rotary design shall not require any inlet or exhaust valves and shall be rated for 100% continuous duty. Direct drive compressors shall not be used. Tip seals shall be of composite PTFE material and be rated for 10,000 hours operation. Compressor bearings shall be external to the air compression chamber, and shall all be serviceable for extended compressor life. Bearing maintenance shall not be required until 10,000 run hours. Compressors with bearings that are not accessible for service have a limited life span and shall not be accepted. Compressors shall have an integral radial flow fan for cooling and shall not require any additional electric cooling fans. Each compressor to be equipped with the following components:

· Isolation, check, and safety valve

· ODP electric motor, belts & belt-guard

· After-cooler

· Pumps can have all major maintenance performed by only removing the fixed scroll side

· Compressor shall be rated for a minimum 30,0000-hour run life

RECEIVER TANK

The AMSE National Board registered 200 psig working pressure, horizontal air receiver is provided with:

· Pressure gauge

· Relief valve

· AUTO ELECTRIC TIMER DRAIN: Electronic timer drain installed on the air receiver. Requires 115V power supply.

STARTER/CONTROL PANEL

Alternator panel with NEMA 1 enclosure, magnetic starters, motor overload protection, alternator, 120 volt transformer, fused primary and secondary circuits, elapsed time indicators, and maintenance switch (left/auto/right), all mounted and wired. Controls are UL 508A listed and labeled. Lockable motor circuit protectors provide a means of locking out each motor individually for service. Both pumps will operate simultaneously if demand requires.

HIGH TEMPERATURE ADDER:

The optional high temperature adder includes a light with latching circuit, reset button, dry contact, and one temperature switch per pump.

DESICCANT AIR DRYER / FILTRATION: (Installed) The twin-tower, heatless desiccant air dryer shall be sized for the full system capacity and to yield a pressure dew point of -40 degrees F. The dryer design shall be of the automatic pressure swing, heatless, regenerative type and shall include integrated exhaust air silencers for quiet operation. Control display features include a schematic of the dryer, two LED indicators for each tower to indicate whether the tower is dryer or regenerating/re-pressurizing, and one LED indicating operation of the pre-filter drain. Four user selectable purge optimizer settings are provided to allow adjusting the purge rate in situations where the full dryer capacity is not required. The purge settings are based on percentage of rated flow and can be set at 100%, 80%, 60%, or 40%. The filtration system shall consist of 2 stages of filtration. The first stage of filtration shall include a .01 micron coalescing pre-filter with element change indicator and automatic condensate drain and installed up-stream of the air dryer. The second stage is a 1-micron particulate filter with element change indicator and mounted at the discharge of the dryer.

The project will include but not be limited to the following:

2.1.1.2. Contractor shall schedule and coordinate all work with VA Contracting Officers Representative COR and SLVHCS Safety Office Construction Control.

2.1.1.3. Any required outages shall follow proper coordination and notification through the VA Contracting Officers Representative COR and SLVHCS Safety Office Construction Control.

2.1.1.4. All LOTO requests and procedures shall comply with the Southeast Louisiana Veterans Healthcare System New Orleans Policies.

2.1.1.5. Contractor shall furnish appropriate tools, equipment, and certified labor to remove four existing dental compressors located in the Outpatient Building #6, located in the mechanical space 8J100.

2.1.1.6. Contractor shall remove and properly dispose of four (4) existing vacuum equipment units. Provide waste manifest as required. Please note that an elevator is not available and will require traversing by stair with maximum 34” in width

2.1.1.6.2 Existing power per disconnect: Feed from: EQR3281 in room, 8J103 The following breakers feed the 4 compressors: 7.11.15.19 as 120/208V.

Existing power per disconnects: Feed from : EQR3281 in room, 8J103 The following breakers feed the 4 compressors: 7.11.15.19as 120/208V.

Disconnect existing exhaust piping from existing units

2.1.1.7. Furnish and install new annunciator panel with compatible unit controls in automated through the existing Siemens BAS

2.1.1.8. Service provider shall furnish appropriate tools, equipment, and certified labor to install four (4) dental vacuum compressors with minimum specs to replace existing equipment in kind and/or to meet the following requirements:

2.1.1.8.1. Combo Unit for 7 – 10 users

2.1.1.8.2. Complete Dry Dental Vacuum Unit with separating tanks

2.1.1.8.3. Control and monitoring system compatible with Siemens.

2.1.1.8.4. Water Free Operation

2.1.1.8.5. Connect to feeds from power panels as 120/208V and power panels as 120/208V.

2.1.1.9. Service provider shall perform all Installation and Testing of the new compressor and associated components with existing Critical Medical Gas components

2.1.1.10. The manufacturer procedures take precedence over other recommended installation and operation procedures

2.1.1.11. Coordinate all placement and removal of Lockout Tagout devices for any energy sources with the VA COR/Maintenance & Operations

2.1.1.12. Protect all equipment in place during replacement activities.

2.1.1.13. Perform post installation inspections, testing, and certification of the medical gas system as required by NFPA 99.

1.5. General Information

1.5.1. Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Quality Control Program (QCP) will be delivered to the COR within 14 calendar days of the contract award. After acceptance of the QCP, the contractor shall receive the Contracting.

Officer’s acceptance in writing of any proposed change to his QC system.

1.5.1.1 Installer Qualifications: Must understand OSHA standards (HazCom, PPE, Respiratory, Bloodborne Pathogens).

Inspections: Monitor PPE usage, labeling, SDS availability, respiratory program adherence, and ventilation controls.

Audits: Perform pre- and post-installation safety walkthroughs; verify respiratory fit tests and spill kit readiness.

Performance Testing: Validate compressor efficiency under safe, controlled conditions

1.5.2. Quality Assurance: The Government will inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The Contracting Officer’s Representative (COR) will be the individual primarily responsible for quality assurance. The COR may perform surveillance by direct observation, performing weekly or bi-weekly inspections, or investigating customer complaints.

1.5.3. Hours of Operation: The contractor is responsible for providing services, between the hours of 7:00 AM to 3:30 PM Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the contractor should keep in mind that the stability and continuity of the workforce are essential. The contractor must check in with the Maintenance & Repair Supervisor or designated staff prior to commencing work each day.

1.5.4. Place of Performance: The work to be performed under this contract will be performed at 2400 Canal Street, New Orleans, LA 70119 in the Outpatient Building # 6 Mechanical Space 8J100.

1.5.5. Security Requirements: The lead contractor on site for this contract must either have a non-PIV ID card prior to commencement of work under this contract or be willing to obtain a non-PIV ID card after issuance of this contract. Renewal of PIV ID cards are to be performed annually. All either contractor personnel must receive visitor badges from Police Service to enter the building.

1.5.5.1. Physical Security: The contractor shall be responsible for safeguarding all Government information and property provided for contractor use. At the close of each work period, Government facilities shall be secured.

1.5.6. Special Qualifications: The contractor shall possess, at a minimum, the following performance qualifications:

1.5.6.1. Contractor Installer Qualifications: Must understand OSHA standards (HazCom, PPE, Respiratory, Bloodborne Pathogens).

1.5.6.2. Possess technical staff qualified by professional education and technical experience to perform the work required by this statement of work. At least two (2) years of experience.

1.5.6.2.1 Licensed plumber/HVAC/dental equipment technician.

• Minimum 2 years of experience.

• Knowledge of EPA 40 CFR 441 and VHA SA‑016.

• OSHA training: HazCom, PPE, Respiratory Protection, Bloodborne Pathogens.

• Manufacturer training for installed equipment.

• Mercury spill response training.

• Ability to complete compliance documentation and train VA staff.

Applicable Standards

• EPA 40 CFR 441.

• ANSI/ADA 108.

• ISO 11143.

• VHA Standards Alert SA‑016.

• OSHA 29 CFR 1910.1200, 1910.132, 1910.134, 1910.1030.

1.5.7. Post Award Conference The contractor shall attend any post award conference convened by the Contracting Officer in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will assess the contractor in how the Government views the contractor's performance and the contractor will notify the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.5.8 Key Personnel: The contractor shall provide an onsite lead who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available all day on each day the contractor is on site.

1.5.9 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression on the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.5.10 Contractor Travel: Not Applicable

1.5.11 Organizational Conflict of Interest: Contractor and sub-contractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.12 PHASE IN /PHASE OUT PERIOD: Not Applicable

PART 2 DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Statement of Work

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the people that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide coordination between the contractor and the facility to make sure patient care is not impacted by the performance of this contract.

3.2 Utilities: The Government will provide all utilities available at the facility. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning the scope of work.

3.3 Equipment: The Government will NOT provide any equipment.

3.4 Materials: Not Applicable

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Facility Clearance: The Contractor shall possess and maintain a facility clearance from the Security Service. The Contractor’s employees, performing work in support of this contract shall have been granted a security clearance and received a non-PIV badge from the VA Police.

4.3. Materials: The Contractor shall furnish all parts, materials, equipment and supplies necessary to installing of replacement dental air vacuum compressors.

4.4. Equipment: The contractor shall maintain all their equipment. All hand tools will be provided by the contractor as well. The contractor will be liable for any Government property damage.