SOW DENTAL AMALGAM_NOI.pdf

Department of Defense Defense Health Agency

Statement of Work

DENTAL AMALGAM RECYCLING CONTRACT

October 01, 2026

Naval Hospital Bremerton Environmental Department, Naval Hospital Bremerton, Bremerton WA

1.0 GENERAL INFORMATION

This Statement of Work (SOW) outlines the requirements for a contractor to provide comprehensive dental amalgam waste recycling services for the Naval Hospital Bremerton, and its associated clinics in Bangor and Everett. This service is critical for ensuring environmental compliance and the safe disposal of hazardous materials generated during dental procedures. The contractor must adhere to all applicable federal, state, and local regulations, including but not limited to the EPA's Dental Effluent Guidelines (40 CFR Part 441), the State of Washington Department of Ecology's dental waste regulations, and all relevant Navy and BUMED instructions, such as BUMEDINST 6260.30B, which mandates a "cradle-to-grave" management approach for mercury waste.

The required service includes providing 5-gallon amalgam recycling kits designed to collect a wide range of amalgam waste. This includes contact and non-contact amalgam, vacuum and chairside traps, extracted teeth containing amalgam, capsule waste, and other scrap amalgam.

The service package must feature safe, industry-standard-exceeding packaging, prepaid shipping for both delivery and return, and ensure that all recycling is performed at a USEPA certified facility.

Furthermore, the contractor must provide an amalgam separator and recycling service annual fee.

This fee is to include a DU10 amalgam separator replacement kit, all associated shipping costs, on-demand pick-up, and the recycling of waste at a US EPA-certified facility. The service must also encompass the provision of all necessary compliance documentation, notification of receipt of waste, and a warranty on the replacement amalgam separator kit. A signature assurance program and a complete cradle-to-grave audit trail must also be provided to guarantee and document the proper handling and disposal of the waste from generation to final disposition.

1.1 This is a non-personal services contract to provide Recycling of amalgam dental waste and amalgam separator.

1.2 Description of services/introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform recycling of dental amalgam and provide an amalgam separator as defined in this SOW except for those items specified as government furnished property and services. The contractor shall perform to the standards in this SOW.

1.3 Background: Our current service agreement N6809521P0039 for Dental Amalgam Recycling has been exhausted. A brand-new service agreement is needed. In order to keep work flow smoothly, and to complete to all federal, state, and local regulations, including but not limited to the EPA's Dental Effluent Guidelines (40 CFR Part 441), the State of Washington Department of Ecology's dental waste regulations, and all relevant Navy and BUMED instructions, such as BUMEDINST 6260.30B, which mandates a "cradle-to-grave" management approach for mercury waste.

1.4 Objectives:

• To procure a comprehensive and environmentally sound solution for the collection, transportation, and recycling of dental amalgam waste generated at Naval Hospital Bremerton, Bangor, and Everett clinics.

• To ensure full compliance with all federal, state, local, Department of Defense (DoD), and Navy-specific environmental regulations and instructions regarding hazardous waste management.

• To supply all necessary materials, including approved 5-gallon recycling kits and an amalgam separator, for the safe packaging and transport of various forms of amalgam waste.

• To maintain a complete and auditable "cradle-to-grave" record of waste handling and disposal, guaranteeing full accountability and minimizing liability for the U.S.

Government.

1.5 Scope: The contractor shall provide all labor, materials, transportation, and supervision necessary to perform comprehensive dental amalgam waste recycling services. Services include the provision of 5-gallon amalgam recycling kits suitable for collecting contact and non-contact amalgam, vacuum traps, chairside traps, extracted teeth with amalgam, capsule waste, and scrap amalgam, also include an amalgam separator. The service package also includes providing safe, compliant packaging, pre-paid shipping to and from the clinics, and ensuring all waste is processed at a USEPA certified recycling facility. The contractor shall accomplish the complete and compliant "cradle-to-grave" recycling of all specified dental amalgam waste, providing a full audit trail for all materials processed under this contract.

Provide Amalgam Separator Recycling Service that includes:

• BU10 Amalgam Separator Replacement Kit

• Shipping & On-Demand Pickup

• Recycling of Waste at US EPA Certified Facility

• Compliance Documentation

• Notification of Receipt of Waste

• Warranty on Replacement of Amalgam Separator Kit

Provide (10ea) 5 Gallon Amalgam Recycling Kit for:

• Contact and Non-Contact Amalgam

• Vacuum Traps

• Chairside Traps

• Extracted Teeth with Amalgam

• Capsule Waste

• Scrap Amalgam

INCLUDES:

• Safe Packaging that Exceeds Industry Standards

• Amalgam Recycled at a USEPA Certified Facility

• Pre-Paid Shipping To and From office locations

• Cradle-to-Grave Audit Trail

1.1.4 Period of Performance (PoP):

Base Period: 10/01/2026 – 09/30/2027

Option Period 1: 10/01/2027 – 09/30/2028

Option Period 2: 10/01/2028 – 09/30/2029

Option Period 3: 10/01/2029 – 09/30/2030

Option Period 4: 10/01/2030 – 09/30/2031

1.2 Administrative Specifications

1.2.1 Place of Performance: The work shall be performed at the dental clinics located at Naval Hospital Bremerton, Naval Base Kitsap-Bangor, and Naval Station Everett. The specific locations are as follows:

Naval Hospital Bremerton: 1 Boone Road, Bremerton, WA 98312 Branch Health Clinic Bangor: 2050 Barb Street, Silverdale, WA 98315 Branch Health Clinic Everett: 2000 W Marine View Drive, Building 2010, Everett, WA 98207 The contractor's services, including the delivery of recycling kits and the collection of waste, will be conducted at these sites. The final recycling and disposal will occur at the contractor's designated USEPA certified facility.

1.2.2 Recognized Federal holidays: The contractor is not required to perform services on any (observed) Federal Holiday.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

1.2.3 Hours of operation: The contractor is responsible for conducting business Monday through Friday between 0730 and 1600 except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons.

1.3 Contractor Identification

1.3.1 Contractor personnel performing services in a contractor capacity in a Government facility are required to possess and wear an identification badge that displays his or her name and the name of their company. Ensure all those with whom the person interacts in any face-to-face dealings while supporting the Government understand that the person is contractor support personnel.

PART 5

5.0 SPECIFIC TASKS

5.1 Dental Amalgam Recycling

5.1.1 Provision of Amalgam Waste Recycling Kits

Kit Specifications: The contractor shall ensure each kit is designed and certified to safely collect, store, and transport a variety of dental amalgam waste. This includes, but is not limited to:

contact and non-contact amalgam, vacuum pump filters, chair-side traps, extracted teeth containing amalgam, unused or partially used amalgam capsules, and other scrap amalgam.

Packaging and Safety: The contractor shall ensure all provided kits and packaging are compliant with United States Department of Transportation (DOT) regulations for the transport of hazardous materials. The packaging must be UN-rated and designed to meet or exceed industry safety standards to prevent spills or leaks.

5.1.2 Transportation and Logistics

The contractor shall manage all logistics for the delivery of empty recycling kits and the pickup and transportation of full waste containers from the designated Government facilities.

Pre-Paid Shipping: The contractor shall provide all-inclusive, pre-paid shipping for the delivery of the kits to the clinics and for the return of the full containers to the contractor’s certified recycling facility. This includes providing all necessary pre-addressed shipping labels and documentation.

Coordination: The contractor shall coordinate directly with the designated POC at each clinic to schedule the pickup of full containers and the delivery of replacement kits, ensuring no disruption to clinic operations.

5.1.3 Waste Recycling and Disposal

The contractor shall be responsible for the complete and compliant recycling of all amalgam waste collected from the Government facilities.

Certified Recycling: The contractor shall process and recycle all collected amalgam waste at a United States Environmental Protection Agency (USEPA) certified recycling facility. No waste shall be disposed of in a landfill.

Regulatory Compliance: The contractor shall perform all services in strict accordance with all applicable federal, state, local, and DoD regulations, including but not limited to EPA 40 CFR Part 441 and BUMEDINST 6260.30B.

5.1.4 Cradle-to-Grave Audit Trail:

The contractor shall provide a complete "cradle-to-grave" audit trail for every waste container.

This documentation must track the waste from the point of collection at the Government facility to its final certified recycling.

5.1.5 Certificate of Recycling:

The contractor shall issue a formal Certificate of Recycling to the Government's Contracting Officer Representative (COR) for each container processed. This certificate shall serve as proof of proper disposal and recycling and must be provided within 30 days of the waste container being received at the contractor's facility.

5.2 Special Qualifications: The contractor shall possess and maintain all required federal, state, and local permits, licenses, and certifications necessary to perform the services described in this SOW. This includes, at a minimum, possessing and maintaining certification as a USEPA-approved mercury and amalgam waste recycling facility throughout the entire period of performance.