SOW Cross Country Coach.docx

Haskell Indian Nations University: Cross Country Coach

Haskell Indian Nations University is seeking a contractor to serve as the Cross Country Coach. The position exercises responsibility for planning, organizing, coordination and controlling operations for a successful and competitive National Association of Intercollegiate Athletes (NAIA) varsity sport program.

Scope Haskell Indian Nations University, under the governance of the Bureau of Indian Education expects the contacted yield a successful candidate for the position. The candidate will act in accordance to Federal regulations in representing the institution and the government in a positive manner. The contract is not to exceed a defined amount determined by the Government. Benefits, tax, and a high cost of living allocation is not available. Travel allocations will also cover expenses associated with recruitment of prospective student-athletes, and travel expected by the Athletic Department.

The contract proposal will be evaluated on adherence to the noted requirements, as well as past experience and performance. Prospective contractors will be ranked accordingly and a determination will be made as to which contractor has demonstrated the greatest value to the Federal Government as well as the Department of Athletics at Haskell Indian Nations University. The factor of proposal bid amount (price or cost) will not be considered as significant in comparison to fulfillment of requirements, experience and performance.

General functions include:

· Athletic compliance in accordance to Haskell University, NAIA and Association of Independent Institutions Conference policies

· academic advisement and advancement

· scouting and recruitment of talented student-athletes

· scheduling of practices and games

· pre-meet and meet day management

· fundraising and general budget management

· facilities and sport specific equipment operations

· management of assistant coached and student support staff (student coaches, managers, and interns)

· instruction relevant to the sport

Requirements Masters degree preferred, but not required. Baccalaureate degree required. Degrees are preferred to be in discipline and/or sub-discipline of health, sport and exercise science or education (higher education, education administration, secondary physical education, etc.), but are not required. Contractor must have head coaching experience at the intercollegiate level and demonstrate success as associate head coach or assistant coach in accordance with duties. Demonstrated success is determined on winning percentage, successful recruiting class, athletic and academic honors of student-athletes, etc.

Contractor must have valid driver’s license and be eligible to receive an approval from the safety officer to operate government vehicles. The contractor must pass the Defensive Drivers Course and fill out the 6703 driving form. Contractor must successfully pass an extensive Federal background investigation through the Human Relations office.

Contractor must submit:

· a cost proposal

· academic credentialing

· resume or curriculum vitae

· three letters of support from previous/current employers and/or clients.

Objectives The goal of the contract is to secure an academically prepared, and a field-experienced coach dedicated in leading a team of intercollegiate student-athletes to achieve success in the sport of Cross Country. The objectives include:

· successful instruction of the fundamentals Running Strategies

· compliance of legislative policies in accordance to the university, conference, and national governing body

· character development in concert with the NAIA Champions of Character Initiative

· athletic fitness development as a component of injury prevention, and the promotion of a successful sports performance

· leadership development and modeling for the student-athletes, athletic staff, university, and surrounding community

· administration of a successful sport program from a fiscal, operating, and university perspective

· create the capacity in the student-athlete to be successful in on and off the course through advisement, mentoring, knowledge building, and experiential learning opportunities

The result in contracting an experienced coach, who possesses the skill, knowledge, and ability in the sport of Cross Country will create the following results:

· post-season opportunities for competition

· recruitment of prospective talented student-athletes

· a highly competitive schedule (power ranked institutions)

· fundraising opportunities for the sport and athletic department

· successful media relations for the student-athletes, sport, and university Tasks In addition to outlined functions and objectives, the contractor is expected to demonstrate successful completion of the following tasks:

· Develop a schedule of on campus office hours to be available and have proper communication with recruits, present team players, other areas/offices of the university. This schedule must allow time to complete all required paperwork, and have regular communication with the Athletic Director

· provide completed athletic eligibility short-list to the NAIA in a timely manner in conjunction to the recruiting process

· submit appropriate travel requests and authorizations in accordance with university policy (ten working days/two weeks prior to travel)

· submit appropriate requisitions for purchase of supplies and/or equipment in accordance with university policy (two weeks prior to date of service/product need)

· complete sport schedule for the upcoming season during the semester prior to competition or earlier (try to plan one year in advance)

· complete NAIA eligibility short-list of prospective student-athletes for the upcoming season as soon as they are identified in the process

· Help with the game/event management for all sports and Athletic Department

a. Work with SID to ensure all stats are complete and sent to appropriate locations

b. Be sure the live streaming is set up and ready to go

c. Help with the officials in all aspects related to the home event

· Develop an academic plan for your team and ensure it’s success

· Work with other coaches and programs to plan and efficiently and effectively use the facilities at Haskell

· Secure additional team drivers for away competition if needed

· Be in attendance at athletic meetings for information gathering for your sport

· Attend Champions of Character events with your team Contractor will be evaluated on fulfillment of outlined Goals, successful demonstration of objectives, and timely completion of the aforementioned tasks.

Security Contractor is expected to successfully pass the Federal background clearance for a position designation of “non-sensitive low risk.” Contractor will have contact with children, as well as to Federal IT systems and facilities.

Travel Contractor is expected to secure travel arrangements (i.e. mode of transportation, lodging, meals, etc.) in accordance to Federal policy for the student-athletes, and self. Contractor is expected to travel with the team, and serve as the primary point of contact for the institution while the team is in travel status. Additionally, the contractor is expected to provide supervision and guidance of the team while on travel status, and respond accordingly when general concerns and/or emergencies present themselves.

Special Material Requirements Contractor is expected to possess or acquire certification in basic first aid and cardiopulmonary resuscitation (CPR). Contractor is expected to complete the NAIA Character Driven Coaching Course prior to the start of the season. Contractor is expected to obtain Federal Identification in accordance with university standards at a time determined by Human Resources.

Place of Performance The campus of Haskell Indian Nations University, the local venues in Lawrence, Kansas will serve as the primary places of performance; with team and individual travel duties determined by the contract.

Period of Performance The contract start date will be May 1, 2021 and end on April 30, 2022. The period of performance is based on a year to year contract. Option Year 1 will commence on May 1, 2023, Option Year 2 on May , 2023 Option Year 3 on, May 1, 2024.

An official notice from the contractor to accept the next option year or decline the next option year is due 120 days before the ending date of present contract. The university will evaluate after the completion of competition season using the success of season win loss record and the list of Goals, Objectives and Tasks. The Athletic Director and Leadership Team of the university will make a determination to extend the next option year or not extend the next option year.

Payment Payment will be paid in increments that will span the life of the contract (or) a 12 month period. The contractors pay periods will be every two weeks and will be paid through the contracting company.

Termination of Contract This contract can be terminated immediately when it is deemed in the best interest of the Federal Government or Haskell Indian Nations University or the financial status of this contract is no longer being funded.

Any action or non-action by the contractor that causes detrimental actions or harm to Haskell Indian Nations University could be cause for immediate termination of this contract. This will be determined by the Athletic Director and the leadership of the university.