SOW Command Audio Visual Refurbish.pdf

DESTRUCTION NOTICE: Destroy by any method that will prevent disclosure of contents or reconstruction of the document.

Statement of Work For

Audio and Visual Systems Technical Refresh Materials and Services At

The Naval Surface Warfare Center, Indian Head Division

(NSWC IHD)

1.0 SCOPE

The Government requires a technical refresh/upgrade of the three Leadership Audio/Visual (A/V) systems used in the Command conference room, WARD room and the MIC room. This will include system engineering, materials, installation, integration and testing of all associated hardware in support of the technical refresh of the A/V equipment in all locations. A main goal of this upgrade will be to provide for the capability to integrate the A/V system with online collaboration tools like MS Teams, etc.

For this project, the contractor shall create and maintain system design documents for all locations when changes are made as well as provide a user guide and user training. The contractor shall ensure the A/V systems continue to be secured to meet the latest applicable Defense Information System Agency (DISA) Security Technical Implementation Guides pertaining to Voice, Video, and Unified Communications.

2.0 APPLICABLE DOCUMENTS

N/A

3.0 REQUIREMENTS

Below is a list of the A/V System technical refresh requirements for the three conference rooms (Command conference room, WARD room and MIC room):

Upgrade existing equipment, install new equipment or utilize computers in order to:

Provide a USB to A/V Bridge capable of integrating the conference room microphones and speakers with computers located in the conference rooms, allowing the computers to interface with Real Time A\V Clients such as MS Teams. Computer integration shall be available at the A/V boxes located on the conference room tables of each room. The Command conference room and the WARD room both have 2 table top A/V boxes, and the MIC room has 8 table top A/V boxes requiring integration.

Provide a 4k, Wide Angle, (>90 degree FOV), Pan, Tilt and Zoom, (PTZ), conference room camera for each conference room. Camera should capture as much of each conference room’s table as possible. The cameras should be mounted centered on the conference room’s tables, below the rooms video displays, at a height at, or slightly above, eye height of an occupant seated in the room. The exact location will be approved by the government customer. Existing camera mounts or video displays, (monitors), shall be moved and/or remounted as necessary to provide for proper camera location.

Provide Microphone(s) capable of capturing spoken audio throughout the conference room. Microphones should be mutable from within the room, and the installation should provide for Audio Echo Cancellation.

Provide Telephone integration to allow for POTS communication utilizing the conference rooms microphone(s) and speakers.

Provide as required, any A/V system devices that cannot load the latest firmware due to the existing hardware version being too “old” should be looked at for upgrade or replacement if it affects system operation. System Devices not supporting 4k video should also be looked at for upgrade or replacement.

Provide as required, any existing A/V system device that cannot meet the needs of the planned upgraded system as designed should be upgraded or replaced.

Replace the existing video wall controllers and video walls in the Command conference room (2x3x46) and the MIC room (2x2x46) with a single large format LCD Monitor in each room. The size of the replacement LCD Monitor should equate approximately to the dimensions of each rooms existing video wall. All Video Displays that are not being replaced within the room may need to be moved and remounted to provide proper dispersion at the front of the conference room once the new video wall is installed. Proper Placement of conference room camera must also be considered. Minor cosmetic repair of exposed wall may be required.

Provide a Multi-Time Zone Clock in the Command conference room.

Integrate existing Xfinity Cable TV Box’s audio and video into the A/V system in each conference room.

Re-program Extron Control System and reconfigure Extron Touch Panels to support the upgraded system.

The current Extron system in the Command conference room and WARD room does not support HDMI audio, or the ability to select the audio source to be heard locally. These capabilities are required to be added to the system.

Currently installed equipment that is not needed shall be removed and returned to the government, and remaining cabling will be properly managed.

3.4 System Description

Command conference room List of current A/V system components (Installed 2016) Extron DMP 128 (x2) JVC SR-HD2700 DVD Extron XPA GPNP NT512 Extron DSC HD-HD (x4) Cisco ISDN Link Extron DTP HDMI 230 RX (x3) Cisco SX80 Extron XTP II Crosspoint 1600 Cisco Precision 60 (x2) Planar VSC4 Planar 2x3 46" video wall Extron DTP T DP 230 (x8) Planar 84" LCD Display (x2) Extron IPCP Pro 550 Planar 58" LCD Display (x2) Extron XTP SFR HD 4K (x4 Xfinity Cable TV Box Crown DTS 4200 RUCKUS ICX 7150-24 Port Switch Extron DTP T DSW 4K 233 (x3) Shure MX393(x2)/MX392(x6) Microphones

Figure 1: Command Conference room Photographs: Back-to Front, Front-to-Back, and Equipment Racks

Room Dimensions:

25’ Deep x 27’ Wide Ceiling Height, Front of Room: 8’3” Back of Room: 7’7”

Current Video Wall Dimensions:

2x3x46

WARD room List of current A/V system components (Installed 2016) Extron IPCP Pro550 Extron SMP351 Extron DSC HD Extron DTS Crosspoint 4K Series Extron XTP FT HD 4K Extron XPA2004 GPNP NT512 Extron DTP T DSW 4K 233 (x2) Cisco ISDN Link Planar 65" LCD (x3) Cisco SX80 Smart Tech. 75" Smart Board Cisco Precision 60 12-Port Network Switch Xfinity Cable TV Box Shure MX393 Microphone (x2)

Figure : WARD room Photographs: Back-to Front, Front-to-Back, and Equipment Rack

Room Dimensions 24’ Deep x 20’ Wide Ceiling Height 8’

Current Video Wall Dimensions:

n/a not being replaced

MIC room

List of current A/V system components (Installed 2019) Planar LX46U-L (X4) Extron IPCP Pro 550 Planar EP6524K 65" LED Monitor (x2) Extron TLP Pro Touch Panel 10" Planar VCS6-Multi Graphic Processor GPNP NT512 Sony blu ray player Cisco SX80 Xfinity Cable TV Box Cisco ISDN Link Extron XTP II Crosspoint Cisco Precision 60 Extron DMP 128 C P AT, Audio Matrix 12-Port Network Switch Extron XPA 1002 Plus, Amplifier Shure MXA310 Microphone (x2)

Figure 3: MIC Photographs: Back-to Front, Front-to-Back, and Equipment Rack

Room Dimensions 27’ Deep x 25’ Wide Ceiling Height 8’

Current Video Wall Dimensions:

2x2x46

3.6 Government Furnished Information & Materials

Power connections POTS Line in each conference room

4.0 DELIVERABLES

Contractors shall be provided access through NSWC IHD visit request methods and shall be required to meet all requisite security requirements. -Upon completion of the system installation/upgrade, a test and acceptance will be conducted with a government representative. Contractor providing services shall be able to meet all deliverables prior to September 30, 2024.

-Equipment List with manufacture models numbers and serial numbers -Vendor Manuals and Warranty Information -As-Built Drawings/Diagrams showing the installation of the A\V and Control systems shall be created and copies given to a government representative. All future changes (if any) will require the Drawings/Diagrams to be updated and provided.

-Digital copies of any configuration/programming files used or created during the project shall be given to a government representative.

4.1 Documentation:

4.2 Summary Report:

4.3 Services:

Three (3) year extended service contract – The initial year plus two option years.

For one calendar year, (Base Year),following system acceptance:

Provide remote support within 48 hours of service ticket filing Provide on-site support within 72 hours of service ticket filing Unlimited service calls within the scope of the service agreement Unlimited phone and/or email support within the scope of the agreement Preventative maintenance provided two (2) times annually Equipment repair or replacement, as requested, and within the scope of the agreement Staff system training: Provide one session of training from a vendor representative on the covered installed systems for up to four hours.

A full summary report can be provided following all service calls listing actions taken and recommendations.

Standard commercial warranty – The Contractor will provide a standard Commercial Warranty and specify terms and conditions of the warranty and identify the warranty period. Warranty for all equipment shall commence from date of delivery and Government acceptance.

OY1 Service and Support:

Same as Base Year Service.

OY2 Service and Support:

Same as Base Year Service.