SOW CLB Fastener.docx

Statement of Work (SOW) for Inconel 718 Fastener and Shear Pin Procurement for the Naval Foundry and Propeller Center

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft, and unmanned vehicles. This requirement is for Naval Foundry and Propeller Center (NFPC), hereafter referred to as “the Government”.

1.0.2 The Naval Foundry and Propeller Center (NFPC) is located at 2003 CONSTITUTION AVE, BLDG 1081, PHILADELPHIA, PA 19112, hereafter referred to as the “Government’s location”.

1.0.3 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied.

1.0.4 Government / Contractor Relationship

(a) The services to be delivered under this contract are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the contract between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

(b) The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

(c) Contractor personnel under this contract shall not engage in any of the inherently governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

(d) Employee Relationship:

1) The services to be performed under this contract do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

2) Rules, regulations, directives, and requirements that are issued by the U. S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

(e) Inapplicability of Employee Benefits: This contract does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

(f) Notice. It is the Contractor's, as well as the Government's, responsibility to monitor contract activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1) The Contractor should notify the Contracting Officer in writing within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the estimate in time by which the Government must respond to this notice to minimize cost, delay, or disruption of performance.

2) The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

(i) Confirm the conduct is in violation and when necessary direct the mode of further performance,

(ii) Countermand any communication regarded as a violation,

(iii) Deny that the conduct constitutes a violation and when necessary direct the mode of further performance, or

(iv) In the event the notice is inadequate to make a decision, advise the Contractor what additional information is required, and establish the date by which it should be furnished by the Contractor.

1.1 BACKGROUND

The Naval Foundry and Propeller Center (NFPC) a detachment of the Norfolk Naval Shipyard, primary mission is responsible for the design, manufacture, and repair of propellers for the US Navy. To support manufacturing operation at NFPC, the Government requires various Inconel 718 (UNS N07718) Fasteners and Shear Pins.

1.2 SCOPE OF WORK

This contract shall be a Firm-Fixed-Price (FFP) contract. The contractor shall be responsible to produce a variety of threaded fasteners and shear pins complete to print in accordance with the applicable part drawing and the required CDRLs.

2.0 REFERENCES DOCUMENTS

2.1 API Standard 6ACRA – Age-hardened nickel-based Alloys for Oil and Gas Drilling and Production Equipment

2.2 ASTM E1417 – Standard Practice for Liquid Penetrant Testing

2.3 ASTM F606-16 – Standard Test Methods for Determining the Mechanical Properties of Externally and Internally Threaded Fasteners, Washers, Direct Tension Indicators, and Rivets

2.4 ISO 9001 – Quality Management Systems Requirements

2.5 ISO 17025 – Testing and Calibration Laboratories

2.6 SAE A1177 – Nondestructive Inspection Standards for Bolts and Screws

2.7 NFPC Drawing No. 0356 (Base Revision)– Locking Pellet Installation and Torque Testing Procedure for Non-DoD Entities

2.8 DWG C24523001 – Fastener, BSS to APB Vertical Attachment - redlined

2.8.1 PER 141 – BSS to APB Vertical Attachment Fastener Updates

2.8.2 PER 243 – BSS to APB Vertical Attachment Fastener Clarification of Thread Inspection Requirements

2.8.3 PER 808 - Heat/Lot Acceptance Testing Verbiage and General Note Revision

2.9 DWG 324532030 – Fastener, EU-2 and APB Hanger Attachment - redlined

2.9.1 PER 254 – EU-2 and APB Hanger Attachment Fastener Clarification of Thread Inspection Requirements

2.9.2 PER 812 - Heat/Lot Acceptance Testing Verbiage and General Note Revision

2.10 DWG 324531104 - Shear Pin, Tip Attachment - redlined

References 2.8 – 2.10 above will be provided by the Government.

3.0 REQUIREMENTS

3.1 Pre-Award Requirements

3.1.1 All documentation requested below must be submitted concurrently with a contractor’s quote.

3.1.2 The contractor shall provide proof of a quality assurance program that meets or exceeds ISO 9001:2015 (later editions acceptable) certification or equivalent quality assurance system to qualify. If any subcontractors are used, a list of the subcontractors and proof of their quality assurance programs (same requirements) shall be submitted as well. If a quality assurance program is presented over ISO 9001:2015 certification, a copy of the Quality Assurance System and previous work done must be submitted with the quote for review and approval by 05P3.

3.1.3 The contractor shall provide proof of current lab accreditation to successfully perform the following tests:

3.1.3.1 Proof Load Fasteners up to 170,300 LbF minimum per ISO 17025, NADCAP, A2LA or equivalent.

3.1.3.2 Fluorescent Penetrant Inspection for fasteners per ISO 17025, NADCAP, A2LA or equivalent. Accreditation shall be to the required tests detailed on the provided drawings.

3.1.4 If any subcontractors are used, a list of the subcontractor’s accreditations (same requirements listed in 3.1.3) shall be submitted as well.

3.1.5 The contractor shall provide a technical proposal at time of RFQ to qualify. The proposal should include information on material handling/storage/tracking, processes/equipment, and qualified inspection procedures. Proposal should reflect an understanding of the requirements of this Statement of Work.

3.1.6 The contractor shall submit evidence of having done similar work with their bid to qualify. Similar work is defined here as manufacturing fasteners made from Inconel 718 material for either a DoD or aerospace customer.

3.2 General Requirements

3.2.1 Within 60 days of contract award, the contractor shall host a kick-off meeting at the primary manufacturing site to review the contract requirements and schedule.

3.2.2 The contractor shall provide the following fasteners and shear pins in accordance with the noted description, quantities, and specifications in Section 3 and respective CLIN Structure.

3.2.3 Inconel 718 bar stock, also referred to as Government Furnished Property (GFP), will be provided for production of the fasteners and shear pins. Material will be provided within 45 days. Material will be provided in the forms and amounts listed in Section 8.9 of this SOW. Any excess GFP shall be marked, stored, and secured for the duration of the contract. After contract completion, excess GFP shall be returned to the Government at the address given in Section 6.1 of the SOW.

3.2.3.1 It is the responsibility of the contractor to rough cut bar stock to lengths suitable for machining the items.

3.2.3.2 All items require material heat traceability. The finished items will not be accepted if the material heat is unknown. It is the Contractor’s responsibility to properly tag and store the material heats and maintain traceability once the material has arrived at the Contractor location.

3.2.4 All other material required to manufacture the fasteners and shear pins (that is not listed in Section 8.9 of this SOW) shall be supplied by the contractor. This includes pellet material.

3.2.4.1 Pellet Material installed in each fastener shall be traceable by heat/batch.

3.2.4.2 The Material certifications and the applicable heat/batch number that was used to manufacture corresponding fasteners shall be included in the Certificate of Conformance Packets (CDRL A001).

3.2.5 All notes and references on the provided drawings and PERs apply except as follows:

3.2.5.1 Bar Stock Acceptance Testing shall be conducted by the government.

3.2.5.2 The fasteners and shear pins shall be provided to the government un-painted and without blasting.

3.2.5.3 Actual results of the Thread Inspection (per System 21 or 22, as stated on the drawing), shall be provided as part of the Certificate of Conformance Packet.

3.2.5.4 In lieu of installation of locking pellets per the applicable drawing, the locking pellets shall be installed in accordance with reference 2.7. A Government representative must be present to oversee pellet installation. The Government shall be notified at least fifteen (15) days before the installation is to take place.

3.2.6 A manufacturing lot consists of pieces manufactured from a single heat number under essentially the same conditions and at essentially the same time. For example, one (1) manufacturing lot of fasteners would include the same type of fastener made from the same bar stock and same pellet material, and all of the fasteners in the lot would have been manufactured under the same conditions around the same time.

3.2.7 Once all manufacturing, inspection and packaging operations are complete for a given set of fasteners, the Government has the option to perform a source inspection of the units at the manufacturer’s site. The Government shall be notified at least fifteen (15) days before the inspection is to take place. At the source inspection, the Government will inspect the parts, review the certification package, and inspect the packaging for conformance to the applicable drawing. Any discrepancies found during source inspection shall be corrected by the contractor before delivery to the Government, at no additional cost to the Government. Final acceptance of the units will be at destination. The Contractor shall not ship out the finished items without written approval from the government.

3.2.8 Items shall be packaged in accordance with the notes in the applicable drawing. Unless otherwise specified on the drawing, all items shall be packaged so that they will not come in contact during shipment and all threads shall be protected with sleeves.

3.2.9 The contractor shall provide a Certificate of Conformance Package for each lot of fasteners and shear pins in accordance with the Inspection, Tolerance, and Test Notes in the applicable drawing per (CDRL A001). The official certification package shall not be submitted to the Government until after source inspection is complete (see section 3.2.7 of the SOW). A copy of the certification package shall also be included in the shipping box (sealed in waterproof plastic).

3.2.10 The contractor shall submit monthly contract status reports (CDRL A003) and GFP reports (CDRL A002). The status report shall address topics such as schedule progress, identification of needs for additional Government input, and action tracking. Monthly virtual status meetings may be scheduled at the government’s request.

3.2.11 As a part of the Government’s Quality Assurance Program, the Government shall reserve the option to witness any of the manufacturing, testing, machining, or inspection operations conducted by the contractor or the contractor’s subcontractor.

Table 1: CLIN Structure

3.2.12 All equipment and materials required to perform the requirements of the drawing are supplied by the contractor except for the GFP listed in Section 8.9. Test fixtures required to perform proof load testing are expected to be supplied by the contractor.

3.2.12.1 On return shipment if not already specified on the applicable drawing, finished items shall have their entire length protected by means of a sleeve, and finished fasteners shall be packaged such that they do not come in contact during shipment. The contractor is to supply the necessary materials for return shipping.

3.2.13 The contractor shall provide the fasteners and shear pins within the lead times outlined in Section 6.2 of this Scope of Work. The lead times are from the arrival of Government Furnished Property at the contractor’s location to the arrival of the finished items to the Government.

4.0 DATA REQUIREMENTS

4.1 Test / Inspection Report (CDRL A001)

4.2.1 The contractor shall provide a Certificate of Conformance Packet (CRDL A001) following the requirements of the applicable drawing and this contract.

4.2.2 All pages must include the material heat number and manufacturing lot number of the items and be on company letterhead.

4.2.3 The contractor shall submit CRDL A001 electronically to the DO requester and any other specified recipients on the DO after the source inspection.

4.2.4 A hardcopy of the CRDL A001 shall be provided with the finished CLINs.

4.2.5 One (1) Certificate of Conformance Packet shall be provided per lot.

4.3 Government Furnished Property Inventory Report (CDRL A002)

4.3.1 The contractor shall inspect the GFP upon arrival at the contractor’s site and provide updates on the quantity of GFP monthly with the Contract Status Report.

4.4 Contract Status Report (CDRL A003)

4.4.1 To be submitted at the end of each month throughout the Period of Performance of the contract.

5.0 SECURITY REQUIREMENTS

5.1 RECEIPT, STORAGE, AND GENERATION OF CONTROLLED UNCLASSIFIED INFORMATION (CUI)

All Controlled Unclassified Information (CUI) associated with this contract must follow the minimum marking requirements of DoDI 5200.48, Section 3, paragraph 3.4.a, and include the acronym "CUI" in the banner and footer of the document. In accordance with DoDI 5200.48, CUI must be safeguarded to prevent Unauthorized Disclosure (UD). CUI export controlled technical information or other scientific, technical, and engineering information must be marked with an export control warning as directed in DoDI 5230.24, DoDD 5230.25, and Part 250 of Title 32, CFR. Nonfederal information systems storing and processing CUI shall be protected per NIST SP-800-171, or subsequent revisions. All transmissions to personal email accounts (AOL, Yahoo, Hotmail, Comcast, etc.) and posting on social media websites (Facebook, Instagram, Twitter, LinkedIn, etc.) are prohibited. Destroy CUI associated with this contract by any of the following approved methods: A cross-cut shredder; a certified commercial destruction vendor; a central destruction facility; incineration; chemical decomposition; pulverizing, disintegration; or methods approved for classified destruction.

6.0 DELIVERY REQUIREMENTS

6.1 All items shall be delivered to:

Naval Foundry and Propeller Center Attn: 1420.1 - Hardware 2003 Constitution Ave, Bldg. 1081 Philadelphia PA 19112 M-F (7:30am-3:00pm) Shipping and Receiving 215-897-6680

6.2 Delivery Schedule:

Table 2: Lead Time from Receipt of GFP

6.3 Earlier delivery of items and Certificate of Conformance Packets is acceptable and highly encouraged.

7.0 TRAVEL

Not Applicable

8.0 GOVERNMENT FURNISHED PROPERTY

8.1 GFP is required for completion of tasks under this SOW. All Government Furnished Property is property of the U.S. Government and shall not be transferred to any individual or agency, public or private, without the express written approval of the originating Contracting Officer except as required for the specific performance of tasks under subsequent DOs. Accountability for Government Property under DOs shall be managed in accordance with FAR Part 45 and DFARS Part 245 as well as the Government Property clauses in the DO whether acquired by the prime or subcontractors (Contractor Acquired Property), provided by the Government, or received directly from another commercial source as a deliverable from a Government issued contract.

Additional Government Property accountability requirements are outlined in the following Directives and Instructions and shall be adhered to as applicable:

• DODI 4161.02, Accountability & Management of Government Contract Property

• DODM 4140.01, DoD Supply Chain Material Management Procedures: Material Returns, Retention and Disposition

• DODI 5000.64, Accountability & Management of DoD Equipment and Other Accountable Property

• OPNAVINST 4440.26B, Operating Materials & Supplies and Government Furnished Material Management

• SECNAVINST 5200.43A, Property Management All GFP (Government Furnished Property) identified in Section 8.9 of this Statement of Work will be provided no later than 30 days after completion of repair.

8.2 Reporting

The Contractor shall perform reporting functions and actions to maintain an accurate accounting of property. Receipt Reporting: DFARS 252.211-7007 requires the Contractor to report receipt of all GFP using the PIEE GFP Module.

8.3 Shipping Notification

FAR 52.245-1 requires the Contractor to report when GFP is returned to the Government, and the DoD Vendor Guide requires this notification be provided by posting electronic shipping notification to the PIEE GFP Module.

8.4 Inventory Reporting

FAR 52.245-1 requires the Contractor to periodically perform, record, and disclose physical inventory results. While the FAR clause does not define “periodically,” SECNAVINST 5200.43A requires on-hand inventory count reports to support property type specific inventory requirements as set forth in their respective governing instructions. This report is to be delivered according to CRDL 003, Government Property Inventory Report. The Contractor shall provide support within a reasonable time after the Government’s written request to support any Government audit in which GFP, or its related documentation, is requested as part of normal audit processes.

8.5 Lost, Damaged or Stolen GFP Reporting

FAR clause 52.245-1 requires the Contractor to investigate and report to the Government all incidents of property loss as soon as the facts become known. DFARS 252.245-7002, further requires the Contractor to report lost, damaged or stolen Government property using the Property Loss functionality within the PIEE GFP Module. The Contractor shall support the Government’s process to assign liability and document loss in support of lost, damaged or stolen GFP.

8.6 Excess Property Reporting

SECNAVINST 5200.43A requires unused or excess GFP be properly dispositioned soon as the excess is identified without waiting for formal contract closeout processing. Recovering excess property from the Contractor via the Plant Clearance Automated Reutilization Screening System (PCARSS) as soon as possible ensures the property is available to fill other requirements and can potentially reduce the administrative costs of the contract.

8.7 Property Disposition

Government Property Distribution shall be in line with FAR 52.245-1(j). The contractor shall provide a written notice to the Contracting Officer when property held under this contract has not been used in 100 calendar days. All General Equipment/assets provided as GFP shall be returned to the Government for disposition at the completion of its use unless otherwise directed in writing by the Contacting Officer and the Accountable Property Officer.

8.7.1 Property Disposition Instructions

All GFP shall be shipped back to the NFPC at the below address unless otherwise directed in writing by the Contracting Officer:

Naval Foundry and Propeller Center 2003 Constitution Ave Building 1081 Philadelphia, PA 19112

8.7.2 Issuance of the DD 1149 “Requisition and Invoice/Shipping Document” The contractor must obtain a DD-1149s before removing any Government Furnished Property, including Plant, Property, and Equipment (PP&E) from NFPC premises for general use. For situations where the contractor picks up/replaces NFPC property for maintenance purposes, the contractor shall provide an equipment receipt, showing Manufacturer, Model/Part Number, Serial Number and Asset Number/Barcode, on their company letterhead to the COR. All GFP returned to the Government shall include a DD 1149 to document transfer of liability back to the Government.

8.8 Contract Closeout Reporting

DFARS clause 252.245-7004 directs the Contractor to provide an inventory schedule using the PCARSS system at contract end to begin the disposition and disposal process. Reports generated by PCARSS and delivered to the Government must be used to update the APSR to ensure accountability of GFP returned or disposed of by the Contractor is maintained.

Government Furnished Property Reporting: The Contractor shall provide a report for all materials procured and/or furnished. The report shall include the fields required by the GFP module of the PIEE system IAW DFARS 252.211-7007 and PGI 245.103-72 for the purpose of accountability.

8.9. Amount of Government Furnished Property Per CLIN.

Table 3 shows the minimum diameter, minimum length per item, and expected bar stock length that shall be provided by the Government to the contractor per CLIN. Note that in most cases, the bar stock will be provided in bars nine (9) to twelve (12) feet long. In some cases, the bar stock may be provided at a larger diameter than the minimum bar diameter listed in Table 4, but it shall not exceed .5” in excess to the minimum diameter.

Table 3: GFP Bar Stock for CLINs

Inconel 718

9.0 GOVERNMENT FURNISHED INFORMATION

9.1 DWG C24523001 – Fastener, BSS to APB Vertical Attachment - redlined

9.1.1 PER 141 – BSS to APB Vertical Attachment Fastener Updates

9.1.2 PER 243 – BSS to APB Vertical Attachment Fastener Clarification of Thread Inspection Requirements

9.1.3 PER 808 - Heat/Lot Acceptance Testing Verbiage and General Note Revision

9.2 DWG 324532030 – Fastener, EU-2 and APB Hanger Attachment - redlined

9.2.1 PER 254 – EU-2 and APB Hanger Attachment Fastener Clarification of Thread Inspection Requirements

9.2.2 PER 812 - Heat/Lot Acceptance Testing Verbiage and General Note Revision

9.3 DWG 324531104 - Shear Pin, Tip Attachment - redlined

10.0 PURCHASES

Not applicable.

11.0 COUNTERFEIT MATERIAL PREVENTION

12.0 PERSONNEL

13.0 NSWCPD ELECTRONIC COST REPORTING AND FINANCIAL TRACKING (ECRAFT) SYSTEM

14.0 SPECIAL REQUIREMENTS