SOW Chillers v2.docx

STATEMENT OF WORK

Repair of Chiller 1 and 2 – Building 4

SCOTT AFB, IL

11 September 2020

DESCRIPTION OF WORK:

With the exception of four government furnished VFD’s, the Contractor shall provide all labor and materials to repair two chillers at building P-4 that suffered damaged due to the storm on August 12th, 2020.

Chiller manufacture information includes:

Unless otherwise agreed by the government, the contractor shall return both chillers to operational condition and within manufacturer specifications. Please see Attachment 1 of the field report performed by a certified TRANE technician. As part of the repair, the contractor shall provide a 5-year parts and labor warranty.

The contractor shall be responsible for all field measurements to accomplish work. Quantity and sizes of materials shall be determined from site visits and manufacturers specifications. The contractor shall carefully examine the entire site and building and shall make all necessary investigations to become thoroughly aware of the existing conditions and all difficulties involved in the completion of the work in accordance with the contract documents. Furthermore contractor shall provide their own special equipment needed to fulfill the accomplishment of work.

All documents related to the disposal of hazardous material must be supplied to this office and to the 375th Civil Engineer Squadron, Environmental Flight (375 CES/CEV), ext. 256-2092. The contractor must obtain the proper documents from 375 CES/CEV to ensure all materials leaving Scott AFB can be tracked and accounted for, in accordance with all governing laws.

The contractor shall coordinate work with the Contracting Officer and/or the HVAC shop POC (Mr. Ben Brown, ext 256-2528) prior to the start of any work. The contractor shall provide a schedule to describe major work items and projected completion dates, and shall provide notification of any interruptions to the facility cooling beyond one hour.

ACCOMPLISHMENT OF WORK:

The contractor must maintain at least one chiller operating at all times to maintain the cooling for the facilities. The HVAC POC shall coordinate with the contractor which chiller shall be repaired first.

The contractor shall ensure all accesses to the building remain clear for occupants, maintenance personnel and emergency access at all times during the performance period. Any deviations shall be coordinated with the contracting officer and/or the HVAC Shop POC. Unless otherwise agreed upon, all work shall be accomplished between the hours of 06:30 a.m. and 4:30 p.m. Monday through Friday to exclude federal holidays.

The contractor shall follow all applicable safety and environmental requirements to perform necessary repairs. The contractor shall follow manufacturer requirements or industry standards to repair the chillers to meet manufacturer specifications.

PROTECTION OF BUILDING PROPERTY AND PERSONNEL:

The contractor shall protect from damage all building property located in or adjacent to the building and shall repair, replace or otherwise be held liable for all such damage. Building property includes, but is not limited to facility structure and equipment, vehicles, etc… Exercise control measures of all dust and toxic fumes associated with certain work operations, in order to prevent hazards or illness to base and contractor personnel.

CLEAN UP:

The contractor shall clean up each work site at the end of each work-day to the satisfaction of the POC. Upon completion of the work, all construction equipment and debris shall be removed from the site and the area shall be left in a neat and completely acceptable condition.

Contractor Consent to Background Checks:

The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement Agency Data System (LEADS) through the National Crime Information Center. LEADS checks will verify if a person is wanted by local, state, and federal agencies. All contractor and subcontractor personnel must consent to LEADS background checks. Contractor and subcontractor personnel who do not consent to an LEADS check will be denied access to the installation. Information required to conduct an LEADS check includes: full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The contractor shall provide this information using the Scott AFB Form 21, Contractors Consent for Background Check, and shall submit it in conjunction with the contractor’s request for either base or vehicle passes. Completion of a successful LEADS check does not invalidate the requirement for an escort when contractor or subcontractor personnel are working within controlled or restricted areas. All identifying credentials will be compliant with the REAL ID Act.

Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

Badges:

The contractor is required to provide identification badges for their employees. All contractor personnel shall wear these badges while on duty on the government site. Badges are required to identify the individual, company name, and be clearly and distinctly marked as contractor. Size, color, style, etc. are to be mutually agreed to by contractor and government. The contractor’s identification badge will not be used as an entry requirement for installation entry or into any government designated controlled or restricted area. All DBIDS cards/passes will be turned in to the Dixon Visitor Control Center upon expiration of pass and/or completion of contract.

Contractor Registration of Vehicles on Scott AFB:

All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. Additionally any pass shall be surrendered to Security Forces upon demand to positively identify a person’s need to be on Scott AFB.

Access to Installation during Force Protection Conditions (FPCONs):

Contractors will be assigned a mission essential designation IAW requirements contained in SAFBI 31-101/Installation Security Instruction. Only the installation commander or the unit commander requesting contract support will assign the mission essential designation.

Property Protection:

Property protection for facility where the contractors’ primary work center is located will be the responsibility of the local facility manager and local Government Security Manager, or their duly authorized representative IAW AFI 31-101, Integrated Defense and command/local directives. The contractor shall safeguard all government-owned equipment and materials in his/her possession or use.

Safeguarding Classified or Unclassified Information:

The contractor shall meet Air Force standards for storing, processing, and handling classified information and systems. Additionally, all resources (e.g. maps, publication/instructions, photos) provided by the government to assist the contractor in the performance of their contract will be surrendered upon termination of employment or the end of the contract performance period.

Non-Disclosure Agreements:

To safeguard information, the contractor shall enter into non-disclosure agreements with the responsible local security manager.

Privacy Act:

Work on this project requires that personnel have access to Privacy Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

Contractors Working in Controlled or Restricted Areas:

The unit requesting contract support will provide escort (s) for contractors’ at all times when within a controlled area. Contractors shall not escort other contractor employees within controlled or restricted areas. In addition, contractors shall fulfill, maintain, and comply with all security requirements IAW AFI 31-101, Integrated Defense, and command/local directives.

Access to Government Facilities with Controlled or Restricted Areas:

The contractor shall comply with security regulations imposed by the installation commander and/or the agency responsible for the project location. Due to specific mission requirements inherent in the nature of controlled or restricted areas on Scott AFB, the government may direct the contractor to leave the controlled or restricted areas at any given time.

Contractors Responsibilities while Working within Controlled or Restricted Areas:

Only contractor personnel with proper authority and qualifications shall enter a controlled or restricted area. Certain facilities require the issuance of an AF Form 1199CD. The government, at any time, may revoke the AF Form 1199CD. The procedures for the issuance of an AF Form 1199CD are contained in SAFBI 31-1 Integrated Defense/Antiterrorism Plan. Contractors shall not escort other contractor employees within controlled or restricted areas. Upon completion of the contract, all 1199CDs will be turned into the sponsor and in turn delivered to 375th SFS/S5B, Line Badges. In addition, contractors shall fulfill, maintain, and comply with all security requirements contained in SAFBI 31-1 Integrated Defense / Antiterrorism Plan.

Access to Government Facilities with Controlled or Restricted Areas for Replacement Contractors:

The unit requesting contract support will continuously escort replacement contractors, not initially possessing the proper clearances and requiring entry to controlled or restricted areas. Replacement contractors shall submit paperwork within 30 days of being assigned to obtain an approved security clearance or favorable review. Replacement contractor personnel shall obtain a security clearance prior to working with, or having direct access to, classified material. In addition, replacement contractor personnel shall obtain a “Favorable review” prior to having access to a Controlled Area. The above information shall be submitted to 375 AMW/IP.

NON-PERSONAL SERVICES AND/OR INHERENTLY GOVERNMENTAL SERVICES:

The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the PCO immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.