SOW Chiller V2.docx

CIP# APN22FRCSW01

CIP# APN22FRCSW01

STATEMENT OF WORK

PROCUREMENT OF A Chilled Water System in Bldg. 378

STATEMENT OF WORK

PROCUREMENT OF A Chilled Water System

FRC-SW, Building 378

Prepared by Thanhlan Nguyen/Emeline Lake Fleet Readiness Center Southwest (FRC-SW) – North Island

CONTENTS

1.0 SCOPE:

1.1 This statement of work (SOW) describes the minimum specifications and requirements necessary to upgrade a Chilled Water System. No building modifications or alterations are prescribed for this project or within this SOW.

1.2 DESCRIPTION:

The purpose of this SOW is to provide details for a “Turn-Key” operation for a commercial vendor to provide parts, labor, and materials delineated by contract scope and specified by SOW, to include; construction, start-up, commissioning, validation, calibration, and training of the Chilled Water System located at Fleet Readiness Center Southwest (FRC-SW), in Building 378. The quality, size, and capacity shall be no less than the minimum specification outlined in Section 3, of this SOW.

2.0 APPLICABLE DOCUMENTS AND REFERENCES:

2.1 GOVERNMNET DOCUMENTS:

SPECIFICATIONS, STANDARS, AND HANDBOOKS

The following specifications, standards, and handbooks form a part of this document to the extent specified herein. Unless otherwise specified, the issues of these documents are those listed in the latest issue of the Department of Defense Index of Specifications and Standards (DoDISS) and supplement thereto.

2.1.1 STANDARDS - FEDERAL

a. US NAVY OPNAVINST 3960.16A: Navy Test, Measurement, and Diagnostic Equipment (TMDE), Automatic Test Systems (ATS), and Metrology and Calibration (METCAL) (2011)

2.1.2 FED-STD-H28A - Screw Thread Standards for Federal Services (1994 edition)

a. MIL-STD-130N – Identification Marking of U.S. Military Property (2007 edition) (Copies of Federal and military specifications, standards, and handbooks are available from the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402-0001)

2.1.3 Local Documents:

a. FRCSWINST 11300.2F – Energy and Water Management Program (26 Aug 2008 Effective Date or latest)

b. FRCSW Drawing Number P97595, sheets M-1 through M-4 and E-01

c. Addendum to P97595

d. FRCSW North Island Layout Drawings

2.1.4 REFERENCED PUBLICATIONS: The product offered shall comply with the following codes and specifications, where applicable. Unless a date or version is specified, the latest edition of the referenced publications in effect at the time of the bid shall govern. In case of a conflict between the requirements in this specification and those listed in the references, the supplier shall notify Designated Government Representative (DGR) for immediate resolution. The following other Government documents and publications form a part of this specification to the extent specified herein.

a. CODE OF FEDERAL REGULATIONS (CFR)

b. U.S. DEPARTMENT OF LABOR, OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA)

c. 29 CFR PART 1910 - General, 2011 edition.

(Application for copies should be addressed to: The Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402-0001)

2.2 NON-GOVERNMENT DOCUMENTS:

The following documents form a part of this document to the extent specified herein. Unless otherwise specified, the issues of these documents are those cited in the solicitation or contract. The product offered shall comply with the following codes and specifications where applicable. Unless a date or version is specified, the latest edition of the referenced publications in effect at the time of the bid shall govern. In case of a conflict between the requirements in this specification and those listed in the references, the supplier shall notify the DGR.

2.2.1 American Society of Mechanical Engineers (ASME):

a. BPVC - Boiler and Pressure Vessel Codes (2021 edition) (Application for copies should be addressed to: https://www.asme.org/products/codes-standards/b894103602-2008-acceptance-test-reverification or http://www.ansi.org/ )

2.2.2 CALIFORNIA STATE CODES

a. CPC - California Plumbing Code

b. CMC - California Mechanical Code

2.2.3 NATIONAL ELECTRICAL MANUFACTURERS ASSOCIATION (NEMA)

a. NEMA ICS 6 – Industrial Control and Systems Enclosures (1993 edition)Pg. 16 (13.16.3)

b. NEMA MG-1 – Industrial Control and Systems Enclosures (1993 edition) (Application for copies should be addressed to the National Electrical Manufacturers Association, 1300 N 17th Street, Suite 1847, Rosslyn, VA 22209)

2.2.4 NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

a. NFPA 70 - National Electrical Code, (2011 edition)

b. NFPA 79 - Electrical Standards for Industrial Machinery, (2012 edition)

(Application for copies should be addressed to the National Fire Protection Association, 1 Batterymarch Park, Quincy, MA 02269-9101)

2.2.5 AMERICAN SOCIETY OF HEATING, REFRIGERATING AND AIR-CONDITIONING ENGINEERS

a. ASHRAE 90.1 I-P – Energy Standard for Buildings Except Low-Rise Residential Buildings

2.2.6 AIR CONDITIONING, HEATING, AND REFRIGERTATION INSTITUTE (AHRI)

a. AHRI 550/590 (I-P) – Performance Rating of Water-Chilling and Heat Pump Water-Heating Packages Using the Vapor Compression Cycle

2.2.7 NATIONAL INSTITUTE OF STANDARDS AND TECHNOLOGY (NIST), 2013 edition. Traceable Standard/Calibration

a. NIST 2013 edition can be found at: http://nvlpubs.nist.gov/nistpubs/ir/2013/NIST.IR.7298r2.pdf, and http://www.nist.gov/calibrations/sp250_series.cfm)

2.2.8 AMERICAN WELDING SOCIETY (AWS)

a. AWS D1.1 – Structural Welding – Steel (2020 edition)

2.2.9 INTERNATIONAL ASSOCIATION OF PLUMBING AND MECHANICAL OFFICIALS (IAPMO)

a. UPC – Uniform Plumbing Code (2021 edition)

b. UMC – Uniform Mechanical Code (2021 edition)

2.2.10 INTERNATIONAL CODE COUNCIL (ICC)

a. IBC – International Building Code (2018 edition)

While every effort has been made to ensure the completeness of this list, contractors are cautioned that they must meet all specified requirements cited in this SOW. In the event of a conflict between the text of this specification and the references cited herein, the text of this specification takes precedence. Nothing in this SOW shall supersede applicable laws and regulations unless a specific exception has been obtained. Deviation from the SOW and specific exceptions shall be obtained in writing from the identified contracting officer, CPG and/or the designated Government Representative (DGR) outlined in section 5 of this SOW.

3.0 REQUIREMENTS: This describes the minimum requirements for the upgrade, design, and on-site installation of a Chilled Water System at FRC-SW North Island, Building 378. The contractor shall make all of the adjustments, replacements, modifications, upgrade, and pass all of the environmental, safety, and fire regulations according to the technical requirements included in this SOW in paragraphs 2.0 and subsequent. Specifications and requirements are as follows:

3.1 General Requirements: The item offered shall be new and a current commercially available model. A current model is defined as the manufacturer’s currently produced model, which, on the date this solicitation is issued, has been designed, engineered, sold, or is being offered for sale through advertisements or manufacturer’s published catalogue or brochures. Products such as a prototype unit, pre-production model, or experimental unit do not qualify as meeting the requirements specified herein. The machine shall include all components, parts, and features necessary to meet the performance requirements specified herein. All parts subject to wear, breakage, or distortion shall be accessible for adjustment, replacement, and repair. The contractor shall not utilize U.S Government personnel, facilities, equipment, or consumable materials for any task related to the paid service provided, except as specifically identified and authorized by the contract.

3.1.1 New Developments: The contractor shall identify any new developments that would improve the efficiency, accuracy, or productivity of the equipment or would decrease its operating costs. Reports of such developments shall be addressed to the Contracting Officer (KO).

3.1.2 Measuring and Indicating Device Graduations: All measuring and indicating devices on the equipment shall be graduated in the inch/pound system.

3.1.3 Controls: All electrical and mechanical operating controls shall be located conveniently, to the operator's work station(s).

3.2 Environmental Protection and Safety Requirements: The completed installation shall meet all applicable Environmental Protection Agency (EPA) and Occupational Safety Health Association (OSHA) restriction for materials classified as hazardous to the environment in effect on the date of contract. During the operation of the equipment at their final location, all equipment shall comply with all applicable EPA and OSHA regulations in effect on the date of contract regulating the emission of material hazardous to the environment. The contractor shall coordinate with FRC-SW and Naval Air Station, North Island (NAS) regarding construction site approvals and environmental permits required by Federal, State, Country, and Local Laws. For additional information, the contractor is instructed to contact the Designated Government Representative (DGR). Within 30 days from contract award, contractor shall provide in writing the make, model, capacity, footprint, mechanical, and electrical requirements of the equipment to the DGR.

Permitting. FRCSW is responsible for obtaining the required Authority to Construct and Permit to Operate from the San Diego County Air Pollution Control District (SDCAPCD) for this equipment. Construction shall not commence until the Authority to Construct is received by FRCSW. The contractor shall ensure that the equipment meets all SDCAPD requirements in accordance with the latest version of their rules and regulations. Final acceptance will be contingent upon the installed equipment meeting all conditions listed on the SDCAPCD Authority to Construct and Permit to Operate issued to FRCSW.

Waste Disposal. Disposal of non-hazardous solid waste disposal shall be the responsibility of the contractor. FRC-SW shall assume all responsibility and associated liability for disposal of hazardous waste as defined in California Code of Regulations Title 22.

Disposal of old equipment: unless stated otherwise, shall be the responsibility of the Government. Contractor to disassemble, cut if necessary, and stage at a pre-arranged location for the Government to clean and dispose of the equipment. Contractor to contact DGR and obtain specific instructions in regards to location and latest regulation from the government for disposal of old equipment/parts/machinery.

3.2.1 Safety and Health Requirements: All machine parts, components, mechanisms, and assemblies furnished for the Chilled Water System, whether or not specifically required herein, shall comply with all of the requirements of OSHA 29 CFR 1910 and OPNAVINST 5100.23G.

a. Mercury Restriction: The Chilled Water System shall not contain mercury or mercury compounds nor be exposed to free mercury during manufacture.

b. Asbestos Restriction: Asbestos and materials containing asbestos shall not be used on or in the Chilled Water System.

c. Lead: Lead and materials containing lead shall not be used on or in the Chilled Water System unless otherwise stated.

d. Use of Polychlorinated Biphenyl (PCB): The use of polychlorinated biphenyl (PCB) on or in the equipment is prohibited.

e. Audible Noise Level: Audible noise emitted by the equipment shall not exceed 84 decibels (dB), measured on the “A” weighted scale of a standard Type II sound level meter, at the operator's work position or any point at a distance of three (3) feet from the equipment. Noise generated by the work piece, shall be excluded in determining compliance of the equipment with the 84 dB requirements.

f. Lubrication: Means shall be provided to ensure adequate lubrication for all moving parts. Recirculating lubrication systems shall include a filter that is cleanable or replaceable. Each lubricant reservoir shall have at least a 24-hour capacity. Means shall be provided to indicate a low oil condition. Shall a low oil condition occur; the machine shall enter an emergency stop condition upon completion of the current operation. All oil holes, grease fittings, and filler caps shall be accessible.

g. Interchangeability: All parts subject to replacement shall be manufactured to definite dimensions and tolerances. Replacement parts shall be interchangeable without requiring modification. Replacement parts are those that are subject to wear or failure such as gears, bearings, shafts, feed screws, drive belts, pumps, and seals. Electrical replacement parts shall include but not be limited to, motors, relays, fuses, switches, magnetics, pushbuttons, light bulbs, braking mechanisms, and solid-state devices. Tooling and accessories normally supplied as standard items shall also be considered replacement parts. Foreign-sourced replacement parts shall be interchangeable with domestically supplied components or be readily available from a domestic source.

3.3 Detail Tasks: The machine shall be constructed of parts that are new, without defects, and free of repairs. The structure shall withstand all forces encountered during operation of the machine to its maximum rating and capacity without distortion.

3.3.1 Surfaces: All surfaces shall be clean and free of harmful or extraneous materials. All edges shall be either rounded or beveled unless sharpness is required to perform a necessary function. The condition and finish of all surfaces shall be in accordance with the manufacturer's commercial practice.

3.3.2 Painting: The machine shall be painted in accordance with the manufacturer’s commercial practice. All paint shall be of the lead free type.

3.3.3 Workmanship: Workmanship of the machine shall meet all requirements specified herein and shall be of a quality equal to that prevailing among manufacturers producing equipment of the type covered by this purchase description.

3.3.4 Solid-State Components: The use of selenium in solid-state components shall be restricted to those devices that protect other solid-state components from voltage surge.

3.3.5 Marking on Instruments, Control Panels, and Plates: All words on plates shall be in the English language commonly spoken in the United States of America. Characters shall be engraved, etched, embossed, or stamped, in boldface on a contrasting background. All plates shall be corrosion resistant.

3.3.6 Castings and Forgings: All castings and forgings shall be free of defects, scale, and mismatching. No processes such as welding, peening, plugging, or filling with solder or paste shall be used for reclaiming any defective part.

3.3.7 Fastening Devices: All screws, pins, bolts, and other fasteners shall be installed to prevent unintentional loosening. Fastening devices subject to removal or adjustment shall not be permanently installed.

3.3.8 Threads: All threaded parts, either US or SI, used on the machine and its related attachments and accessories shall conform to FED-STD-H28 and the applicable "Detailed Standard" section referenced therein.

3.3.9 Welding, Brazing, or Soldering: Welding, brazing, or soldering shall be employed only where specified in the original design. None of these operations shall be employed as a repair measure for any defective part.

3.3.10 Maintainability: The equipment shall be designed and constructed to permit maintenance personnel to easily service the equipment using a minimal number of tools. All parts subject to wear, breakage, or distortion shall be accessible for adjustment, replacement or repair. Consistent with required maintenance and design of the equipment, the contractor shall provide any special tools required to service the Unit. The equipment shall be equipped with access covers to facilitate inspection, cleaning, and repair, or replacement of parts.

3.3.11 Epoxy floors: Contractor to verify with DGR if epoxy floors are needed. After removal of old equipment, contractor shall clean the area and prepare for industrial epoxy. Epoxy shall not exceed 5’ over the equipment footprint. DGR to sign off on the class, consistency, color, and type of Epoxy.

3.3.12 Foundation: Contractor to verify with DGR the depth of the present foundation, if equipment required a different depth (present 11” needs 14”) then contractor shall include all foundation work as part of the project and ensure the foundation will be strong enough to withstand the equipment and its workload. All foundation unless otherwise stated in this SOW shall be at the same level than the rest of the foundation/floor in the building.

3.4 Acceptance Test Plan: A draft acceptance plan shall be delivered 90 (Ninety) days prior to installation of the equipment. FRC-SW reserves the right to comment on the draft plan and require revisions incorporating such comments at no change in contract price. A final acceptance test plan incorporating FRC-SW comments shall then be delivered to the FRC-SW DGR for approval.

3.4.1 An Acceptance sign-off shall be completed as two separate acceptance criteria. This acceptance is intended to be a verification of the performance of this system.

3.4.2 The contractor shall perform a fit check of the system. Any deficiencies discovered during this verification shall be corrected by the contractor via an Engineering Change Order (ECO) received from the US Government and/or its designated engineering representatives. Acceptance will be provided by FRC-SW’s DGR.

3.4.3 The contractor shall perform an inspection of the system and document the inspection to verify its compliance. The contractor shall prepare for a review to be conducted at FRC-SW – North Island should a major performance issue arises. The contactor shall repair and/or stiffen the system via an ECO should a performance issue arises during this validation. Acceptance will be provided by FRC-SW’s DGR and signed off by DGR, and FRC-SW engineer.

3.4.4 The contractor shall conduct the final inspection for acceptance in the presence of FRC-SW’s Engineers, KO, and DGR.

3.5 Installation:

3.5.1 No lead time for manufacturing: Installation to start no later than 90 days after contract award date with a working schedule of Monday through Friday 0600 to 1430 PST hours, respecting federal holidays, furloughs, base closures, and other dates that the base might not be operational.

3.5.2 Lead time for manufacturing: If equipment has a lead time for manufacturing, contractor to provide the lead time at the time of award to DGR and KO for approval. Equipment shall arrive on site no later than 30 days after manufacturing, initial inspection, and acceptance at manufacturer’s has taken place.

3.5.3 Construction: Any electrical, mechanical, pneumatic, foundation, equipment removal, and work that is deemed necessary for this project, shall be completed no later than 7 (seven) days before equipment is scheduled to arrive on site. Work shall have a minimum impact on the Government, all work shall be scheduled as to not have more than 7 (seven) days in between all construction work completed and the arrival of the equipment. Site is not to be left empty waiting for equipment to arrive for no more than 7 (seven) days.

3.5.4 Utilities: The Government shall provide all utilities within 20’ from equipment. Contractor shall be responsible of all utilities and connections from that point to the equipment.

3.5.5 Access to the base: shall be coordinated with FRC-SW DGR at the time of contract award.

3.6 DELIVERABLES:

3.6.1 Installation & Integration: Contractor shall install and integrate new hardware/software as specified in this SOW. System level functional tests will be performed after installation and integration.

3.6.2 Prints and/or Drawings Documentation and Manuals: Contractor shall provide all prints, drawings, specifications, and documentation to complete this project in the form of two (2) electronic sets in CD/DVD format and two (2) hard copy sets to FRC-SW DGR before the final completion date and not later than 5 working days after completion of all work. Contract shall be signed off by FRC-SW DGR and representatives after all manuals, documentation, and training requirements have been satisfied.

3.7 FINAL ACCEPTANCE:

3.7.1 Test Plan: Contractor should give a 90-day (ninety) notice before anticipated completion of the project. Any tests shall be coordinated through the FRC-SW DGR.

3.7.2 Acceptance Test: Contractor should schedule and coordinate acceptance test with the FRC-SW DGR.

3.7.3 Final Inspection/Acceptance (Destination): Final Inspection and acceptance test shall be performed on the Chilled Water System to ensure conformance with this SOW. The acceptance test shall be performed only after the work and installation has been completed. The Chilled Water System shall pass the examination, tests, and inspections to be accepted.

3.7.4 Verification: The meaning of verification for the purpose of this contract is to assure that the items installed and/or connected by Government personnel are correct.

3.7.5 Validation: Contractor to perform a validation test of the equipment as part of the final inspection, provide all reports and all the tools necessary for the validation. All tools and/or fixtures for validation of the equipment shall be part of the overall Chilled Water System and provided to the government at no additional cost or included on the original bid.

3.7.6 Calibration: Contractor shall provide a certificate of calibration from the manufacturer and all the relevant documentation. A list of all parts that require calibration shall be provided to the DGR 90 days after award of contract.

3.8 INSPECTIONS:

3.8.1 Safety: FRC-SW Safety to inspect, clear, and certify all work at the time of completion. All work performed shall pass all of the tests and inspections required by OSHA 29 CFR 1910, Government/Federal Regulations, and FRC-SW Safety before closeout of project.

3.8.2 Fire and Safety: A final inspection and certification is required by the fire department and safety department at the time of completion.

3.8.3 Environmental: Industrial Hygienist and Environmental at FRC-SW will inspect, clear and certify all work at the time of completion according to the applicable documents and requirements cited in this SOW.

3.9 QUALITY ASSURANCE:

3.9.1 Responsibility for Inspection: The Government reserves the right to perform any inspections set forth in the SOW where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements. The contractor shall be responsible for the performance of all inspection requirements specified herein. Except as otherwise specified in the contract, the contractor may use his own continental United States facility or any other continental United States facility suitable for the performance of the inspection requirements specified herein, unless disapproved by the Government. The Government reserves the right to perform any inspections set forth in the purchase description where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements.

3.9.2 Responsibility for Compliance: All items shall meet all requirements of this SOW.

3.9.3 Classification of Inspections: The inspection requirements specified herein are classified as follows:

a. Final Inspection/Acceptance (Destination): Final Inspection and acceptance test shall be performed on the Chilled Water System to ensure conformance with this purchase description. The acceptance test shall be performed only after the Chilled Water System is installed at its final location. The machine shall pass the examination and all tests to be accepted.

b. Examination: The equipment shall be examined for design, dimensions, construction, materials, components, electrical equipment, and workmanship to determine compliance with the requirements of this specification.

c. Validation: Contractor shall perform a fit check, verify calibration, provide all certifications available for the equipment, and perform a final examination, validation, and tests before acceptance, any and all tools used for the validation whether is a fixture, a tool, or specialized piece of equipment used to verify accuracy, heat temperatures, resistance, etc. shall be provided with the equipment at no additional costs to the government.

d. Responsibility for Inspection: The Government reserves the right to perform any inspections set forth in the SOW where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements.

e. Contract Quality Assurance Inspection (Origin): Contract quality assurance inspection shall be applied at the contractor’s facility prior to being offered for acceptance under the contract. The machine shall pass the examination, all tests, and the contract quality assurance inspection to be acceptable. A copy of the testing reports shall be made available to the government. The DGR and Government’s Engineer shall attend this Contract Quality Assurance Inspection to ensure machine meets all the requirements outlined within this SOW, before it is shipped to site. Contractor to coordinate with KO and DGR the times and dates for the inspection. DGR, Engineer, and KO to sign off on this inspection.

3.10 Training: The training shall be for a minimum of 10 (ten) government employees (to include government contract employees) such as facility personnel, engineering, materials engineering, and personnel working or operating the equipment. Training shall be in the operation, maintenance, support, and programming of the machine. The training shall be performed at customer’s facility and shall be 8 hours a day for a maximum of 5 workdays or 40 hours, between 0600 and 1430 hours excluding any federal holidays, furloughs, and base closures. The course shall utilize as-built drawings and manuals provided under this contract, and shall include both classroom and handson portions. All printed training aids shall be supplied at no additional cost to the government and be in the English language. The following items shall be covered during the training:

3.10.1 Familiarization with the equipment including description of each system, description of safety and emergency features, and familiarization with related technical data to be provided.

3.10.2 Demonstration by contractor personnel of all operation, safety, and emergency aspects of the equipment.

3.10.3 Hands on operation by receiving facility personnel with assistance from the contractor.

3.10.4 Upon completion of training, facility personnel shall be capable of fully operating the equipment without assistance.

3.10.5 Government to receive 2 full hard copies and 2 digital copies of all training materials at no additional cost.

3.10.6 Training shall be video-taped to properly document each stage of training and modes of operation of the system at no additional cost to the Government.

3.10.6.1 One full digital copy shall be delivered to the Government with no restrictions for duplication.

3.11 ACCEPTANCE TESTS:

3.11.1 Operational test (new equipment). The machine shall be operated in accordance with the manufacturer's standard operating test procedure (see 3.7.2). In addition, (if not fulfilled by the standard operating test procedures) the contractor must demonstrate the new packaged units operate under normal testing conditions and under full load of Aircraft Engine Components Test Stand System (AECTS) and AVTRON for the duration set by Government personnel. All testing of the new units and operating system shall be performed in the presences and to the satisfaction of the Government personnel prior to acceptance.

3.11.2 Performance tests (new equipment). After installation at the end user's facility, the final acceptance tests shall be performed per 3.7.3. The contractor-supplied component(s) shall have certification as to the dimensions and demonstrate the Chilled Water System adherence to 3.7 including what documentation it shall comply to.

3.11.3 Operational tests (relocated machines only): After relocation of the machines described in paragraph 3.7.3, an operational test shall be performed on each machine.

3.12 Chilled Water System Components. The machine shall consist of but not be limited to the following described principle components, attachments, and accessories necessary to meet the operational and performance requirements specified herein. The two existing Drake Air Cooled Water Chillers #1 and #2 (PEMA 65888056043 and 65888056044) shall be disconnected and removed from the mezzanine and relocated to the first floor Generator Shop area. The contractor shall install one (1) buffer tank, ten (10) circulating pumps, and one (1) recirculating pump, as per 2.1.3.b. New pipe shall be ran from the new header distribution to the POC’s above the ceilings and connect to the shut off valves. The two (2) new chillers shall be installed on the mezzanine approximately fifteen (15’) above the aircraft hangar bay in building 378, as per 2.1.3.b.

3.12.1 The Chilled Water System shall consist of not less than the equipment referenced in 2.1.3.b.

3.13 SYSTEMS:

3.13.1 Pneumatic System. The pneumatic system shall conform to ISO 4414, and shall be complete, including all pumps, valves, piping, cylinders, and pressure controls.

3.13.2 Electrical System. The machine shall conform to NFPA 79. The existing source voltage available at the facility is 3-Phase 480 VAC ± 10%, 60 Hz. The machine’s electrical system shall be tolerant of fluctuation of ± 10 percent. The electrical system shall be complete. This shall include any electrical transformer(s) that may be required to modify the existing source voltage to the proper operating voltage of the equipment. A properly rated and fused single disconnect device shall be utilized on the machine with means of lockout in the off position only. All electrical enclosures shall conform to the requirements of NEMA ICS 6.

a. The electrical requirements for the Chilled Water System shall follow 2.1.3.b.

3.13.3 Motors: shall be rated for continuous duty and shall have ball or roller bearings of the sealed and permanently lubricated type. Alternating-current (AC) motors shall be designed to operate on 60-Hz and each motor enclosure shall meet the requirements for a drip-proof enclosure. All motors shall meet the requirements of NEMA MG-1. Each motor shall have an identification plate to identify manufacturer, model identification, serial number, voltage, amperage, horsepower, phase, frequency and frame number. Motor horsepower shall be the manufacturer’s standard or standard optional horsepower as indicated on the manufacturer's design and construction drawing(s).

3.13.4 Solid-State Components. Electrical devices used to power electrical servo and spindle motors of control voltage delivered to solid-state electrical components shall be solid-state devices. Such devices shall be capable of handling the electrical load imposed by operation of the machine to its maximum capability. The use of selenium in solid-state components shall be restricted to those devices that protect other solid-state components from voltage surge.

3.13.5 Facility Connections. Electrical connections made to the facility electrical system shall conform to NFPA 70.

3.14 Marking on Instruments, Control Panels, and Plates. All words on plates shall be in the English language. Characters shall be engraved, etched, embossed, or stamped in boldface on a contrasting background. All plates shall be corrosion resistant.

3.14.1 Nameplate. A nameplate shall be permanently and securely attached to each machine. The nameplate shall contain the information listed below. If the machine is a special model, the model designation shall include the model number of the basic standard machine and a suffix identified in the manufacturer's permanent records.

a. Nomenclature

b. Manufacturer's name

c. Manufacturer's model designation

d. Manufacturer's serial number

e. Power input (volts, total amps, phase, frequency)

f. Contract Number

g. Date of manufacture

3.14.2 Identification Marking of Military Property. An Item Unique Identification Marking (IUID) shall be provided in accordance with MIL-STD-130N and all applicable documents within the standard with Machine Readable Information (MRI) for item identification marking and automatic data capture. The application of Human Readable Information (HRI) shall be used in combination with MRI and free text.

3.14.3 Lubrication Plate. A lubrication plate shall be permanently and securely attached to each machine. The plate shall contain the following information:

a. Points of lubrication application

b. Servicing interval

c. Type of lubricant

d. Viscosity

e. Military or Federal Specification for each lubricant (If applicable)

f. Size and type of each lubricant filter

3.15 Technical data. All documentation, i.e. operation manuals, maintenance manuals, programming manuals, student training materials, drawings, vendor literature, laminated note cards, metal name and service plates, service bulletins, upgrade bulletins, and all associated charts/graphs, shall be written in the English language and be grammatically correct. All technical data shall identify manufacturer’s name, model number, serial number and contact number. The technical data shall be delivered not later than 90 (ninety) days before delivery of the equipment. The machine layout shall be furnished in AUTOCAD and PDF format.

3.15.1 Manuals/Drawings. The contractor shall furnish two (2) hard copies of all technical, training, and maintenance manuals and drawings containing all information in compliance with modifications of the system. The manuals shall provide the data necessary for the programming, operation, and maintenance of the machine and ancillary equipment. The contractor shall also furnish one digital copy of the above technical manuals and drawings in Adobe's Postscript (*.PDF) file format or Excel on CD-ROM(S). The digital manuals and drawings shall be organized, indexed and referenced similar to the equivalent hardcopy format (i.e. volume, manual, section, etc.).

3.15.2 Training manuals: shall cover in detail all phases and cycles of operation such as start-up, maintenance, idle, shut down, trouble shooting, programming, running programs, printing, re-starting systems, etc. Manuals shall include the Vendor’s contact information, parts list, preventive maintenance cycles, any/all information and documentation necessary to properly service, operate, maintain, adjust, and perform all functions within the equipment.

3.15.3 Maintenance Manuals: Shall properly identify in detail the extent of preventive maintenance, materials, liquids, substances, parts, and chemicals, used during preventive maintenance, repair, and/or troubleshooting of equipment. A complete list of all materials, chemicals, substances, and parts used for the maintenance and operation of the equipment shall be provided to the Government.

3.15.4 Calibration Manuals: Shall properly identify in detail the extent of calibration, part numbers, model numbers, and manufacturer used.

a. A complete list of all materials, chemicals, substances, and parts used for the calibration, or that need to be calibrated within the equipment shall be provided to the Government 90 (ninety) days prior to installation of equipment. Manuals shall be provided at the time of delivery and/or before acceptance of equipment.

Any and all adjustments made to the equipment during testing, acceptance, and warranty period shall be properly noted by the vendor. Updated manuals with any and all adjustments, updates, or changes made to the system shall be provided to the Government at no additional cost. All manuals, documents, drawings, and information related to this contract shall be in proper English, easily understood and self-explanatory in regards to process and procedures.

3.16 Test procedures. Two copies of the manufacturer's standard performance, operational, alignment, accuracy, and repeatability test procedures shall be submitted with the contractors’ proposal for Government review. The Government will inform the contractor of the acceptance or the rejection of test procedures. The procedures shall be in the English language.

3.16.1 Installation at destination. The contractor shall be responsible for the installation of all equipment in order to make it operational. In addition, the contractor shall be responsible for the necessary personnel and equipment required for the off-loading, utility hookups and all other requirements necessary to make the equipment operational prior to the Government acceptance. The contractor shall be responsible for all necessary certifications and permits required, for shipping, EPA, or other, by any government agency, local, state, or national. The contractor shall be responsible for the crating and shipment of the Chilled Water System to final destination. The minimum installation responsibilities of contractor are shown on the included Installation Responsibilities sheet.

3.16.2 Additional Installation Work. The installation of the new Chilled Water System will require concrete slabs to accommodate the pumps. The location for this machine will be in Building 378. Layout plans will be available at the time of contract award after make; model, part number, and footprint have been provided to the DGR.

a. Epoxy: Industrial type, non-skid, and materials shall not adhere to the epoxy, with a foot print of 5’ over the equipment footprint.

b. Foundation: DGR to provide foundation size available at the location for the equipment. If additional foundation is required, contractor is to dig out the present foundation, verify with DGR of any possible grounding, electrical, pneumatic, or underground connections to avoid spillage or an accident. Dig deep enough to be able to provide the necessary foundation for the equipment. No foundation shall be on top of the existing floor; all foundation work shall be flush with the existing floor.

4.0 POST AWARD CONFERENCE: Within 7 (seven) days from Contract award the contractor shall conduct a post award conference with the Government to provide a Plan of Action and Milestones (POA&M) report to identify dates for contractor performance of all major events, from the time of contract award to final completion of all the contractual requirements. The report must be reviewed and approved by the Government. The milestones shall be prepared using a recognized project management technique. The Government shall be notified prior to any changes being made to the POA&M. The government shall approve all changes prior to the changes being made. Contract shall not exceed 360 days. The contractor shall be responsible to prepare and submit a program / plan review to FRC- SW for approval. The plan review shall consist of the following:

4.1 Milestones: Contractor to provide a weekly update to the FRC-SW DGR in regards to progress of installation, tests, problems, issues, and scheduling milestones at the project site, in building

4.2 Payments: Initial release of funds should be no more than 20% (twenty percent) with final release of balance of funds at the time of completion, final acceptance, and final clearance from all entities.

4.3 Program Scheduling: Within seven (7) days from Contract award, the contractor shall prepare and submit a project plan or schedule chart that delineates itemizing project tasks from contract award to install completion, to include engineering, design, manufacturing, delivery, training, and acceptance.

4.4 Program Review: The Contractor shall be responsible to prepare and submit a program review. The program review shall consist of:

4.4.1 Engineering Documentation

4.4.2 System Documentation.

4.4.3 Validation Plan and Procedure

4.4.3.1 To include the fixtures and tools to be used during the validation procedure (validation to be done at the factory and at FRCSW) Any and all tools/fixtures/parts used to perform the validation of the equipment shall be included as part of the system or package of this contract and given to the government upon completion of the project.

4.4.4 Validation of Equipment

4.4.4.1 Contractor shall calibrate, align, test, perform consistency, heat, duration, stress, integrity tests and any other tests required to ensure system is working properly and meeting all guidelines and requirements at the sites, provide certificates for the tasks.

4.4.5 Validation Report

4.4.6 System User’s Manuals

4.4.7 Calibration Procedures (if required)

4.4.8 Maintenance / Corrective Manuals

4.4.9 Provisioning Technical Documentation

5.0 SECURITY AND BASE ACCESS: Upon award, the Contractor shall request from the DGR all documentation to request site clearance for all contractor personnel. The documentation shall include: the name(s), date of birth, place of birth, citizenship (if other than U.S. – a copy of the resident visa), full SSN, contract number, and contract commencement and end date. This documentation shall be required within five (05 EA) days following receipt of the Notice to Proceed, by the Contractor. The Contractor shall send the clearance request to the DGR, at FRC-SW. (SEE BELOW). Contractor to verify with DGR at the time of award for the latest security rules and guidelines. Any and all costs incurred to secure entrance on to the base are at no cost to the government and the contractor’s responsibility.

5.1 Vetting: Vetting will necessitate advance planning and the timely exchange of the cited and/or required information, with the Government. For clarification, the procedure requires a minimum of ten (10) business days following receipt of the Personally Identifiable Information (PII) and may be subject to heightened requirements, without advance notice. Contractor shall contact DGR for the latest forms required. It is the responsibility of the contractors to pass the vetting process.

5.2 Check-In: All personnel will be required to “check-in” at the Visitor Control Center (Bldg., 680), which is located at the Main Gate point-of-entry to Naval Base Coronado (NBC), at NAS North Island, San Diego, CA, between the hours of 0630-1400. Following receipt of a clearance, personnel will then be required to coordinate with their sponsor (e.g. DGR) and obtain daily badges through the FRC-SW Quarterdeck, located in Building 94, green daily badges are to be returned to the Quarterdeck at the end of business day before leaving the base.

5.3 Designated Government Representative (DGR): Martha Hoffman, Fleet Readiness Center Southwest, Bldg. 90-2, Code 6.3.3.1, PO Box 357058, NAS North Island, San Diego, CA 92135-7058, PH: (619) 545-2927, E-mail: martha.hoffman@navy.mil

5.4 Rapid Gate Pass: is no longer available or accepted at North Island.

All personnel with no exceptions, whether they are internally vetted, or represent the Contracting Officer, shall report to the Quarter Deck in Building 94 every day, present their ID and/or dBids card and retrieve their daily green badge. Personnel found within FRCSW not wearing the green badge and their dBids card shall be requested to leave the job site at no expense to the Government and not return until they have procured their Green Badge. And dBids card. The Green Badge has to be picked up every morning and dropped off every day, no exceptions.

Failure to return or lost green badge or dBids card, can result on blocked access to the military base.

Designated Government Representative (DGR): Martha Hoffman, Fleet Readiness Center Southwest, Bldg. 90-2, Code 6.3.3.1, PO Box 357058, NAS North Island, San Diego, CA 92135-7058, PH: (619) 545-2927, E-mail: martha.hoffman@navy.mil

6.0 WARRANTY: A warranty shall be provided for a minimum of twelve (12) months (e.g. 365 Days) that follows “start-up, system(s) testing, and acceptance/recognition of project completion,” by the Government and final payment acceptance by the contractor. The warranty shall cover all parts/labor of the identified and accepted system and equipment. This means, parts will be defect free for one-year under normal operating conditions from the date of acceptance, not the manufacturing or installation date. Replacement of said parts shall be at no additional cost to the Government. This shall include: shipping, handling, and any removal or installation involved in the replacement of said parts. Additionally, the warranty shall name FRC-SW as the owner of the equipment and/or related structures.

6.1 Contractor: The warranty shall also include the following provisions.

6.2 Technical Support: A qualifies technical representative shall provide telephone support during normal business hours, Monday through Friday (excluding Federal holidays or shutdown period) during the hours of 0600 and 1430, local time.

6.3 Availability: The Contractor’s technical staff must be available to provide support either in-person, or via telephone at no additional charge and/or cost, to the Government. Additionally, it is incumbent upon the Contract that support of specific issues and/or general inquiries must be provided within twenty-four (24) hours, following notification by the Government.

6.4 Single Point-Of-Contact (PCO): The Contractor shall provide/identify a Single Point-Of-Contact (SPOC) that can be contacted for support via telephone and/or email.

7.0 ASSUMPTIONS, ISSUES AND LIABILITIES: The Contractor shall be expected to provide “supplies and services” in such a manner, that minimizes the likelihood and/or potential for disruption of production activities, at the Government facility. Work schedules that are influenced by either a federal holiday or shutdown period will be initiated or resumed on the next regularly scheduled workday of the Government.

7.1 Shipment and Storage: The Contractor shall be responsible for the shipment and storage of all tools, material, and supplies needed to complete all requirements that are specified in the subject order’s Statement of Work (SOW). When required and/or identified as a component of Contractor performance, the Government will be responsible for providing a “lay-down” area. However, any and/or all related security measures and the associated costs are the sole responsibility of Contractor.

7.2 Monetary Amounts and Authorizations: The contractor is cautioned not to exceed the amount specified herein, without receipt of prior written authorization from the Contracting Officer. Failure to comply with this requirement will result in rejection of the invoice.

7.3 Additional Costs: FRC-SW shall not be responsible for any additional costs associated with an option or addition that is not formally identified through the issuance of an amendment or modification, by the applicable Government contracting activity.

7.4 Monetary Limitations: The Contractor will insure that all personnel involved in the scope of this work order are aware of the monetary limitations.

INSTALLATION RESPONSIBILITIES

Government Contractor

() (XX) a. Furnish labor and material handling equipment for off-loading and placing item on foundation.

() (XX) b. Provide and install installation hardware (anchor bolts, nuts, etc)

() (XX) c. Set and rough level the machine on its foundation.

() (XX) d. Level and align machine.

() (XX) e. Provide all necessary materials required to connect machine to the provided utilities and perform hookups.

() (XX) f. Provide all necessary materials, tools, gages, and instrumentation necessary to perform the required tests.

() (XX) g. Provide and charge all systems with fluids in accordance with manufacturer’s instructions.

() (XX) h. Provide materials for the performance testing both the contractor’s facility and at customer facility.

GOVERNMENT RESPONSIBILITIES

( X ) Provide utilities hook-up within 20 feet of the machine

( ) Government will connect utilities to the machine based on the contractor's accepted site drawings.

( X ) Assign one mechanic (mechanical/hydraulic) and one maintenance mechanic (electrical/electronic) to provide information and any additional materials for the contractor's representative during installation, verification, and initial start up of the machine.

( ) No work shall be performed by customer personnel when the contractor's representative is not in the immediate work area during installation, verification, and initial start up of the machine.

CONTRACTOR RESPONSIBILITIES

( ) If installed by customer, upon verifying and certifying the machine is correctly installed, demonstrate the operation and performance of the equipment. Verification of installation shall be included within the warranty.

Verification: The meaning of verification for the purpose of this contract is to assure that the items installed and/or connected by Government personnel are correct.