SOW - Chemistry Analyzers_Redacted.pdf

Statement of Work

1. PROVIDING REAGENTS/CONSUMABLES:

The Contractor shall provide all supplies listed on the reagent list for the Naval Hospital TwentyNine Palms (NHTP). The supplies to be delivered by the Contractor shall have the manufacture’s designated longest remaining shelf-life. Additionally, the contractor will to the best of their ability and while supplies last ensure reagents shipped on a quarterly basis will be the same lot number of the previous shipment.

Equipment: The contractor shall furnish laboratory analyzers, two VITROS XT7600 and including training for the personnel and equipment maintenance includes emergency repair and preventive maintenance service, necessary to fulfill the test requirements, to NHTP without any additional cost to the Government. The laboratory analyzers will be requirement of those orders even if not separately stated in the orders. Title to the equipment shall remain with the Contractor during the period of this contract. Title to the equipment shall remain with the Contractor during the period of this contract. NHTP will take all reasonable and customary measure to ensure the safety of the equipment and will not move the equipment out of the laboratory, sub-lease the system or transfer title to any other facility. All accessories (including unused consumable other than the reagents procured under this contract) furnished by the Contractor shall accompany the equipment when return to the Contractor. Contractor shall disconnect the analyzer(s) (gas, water, air, etc.) and shall be responsible for all packing and shipping required to remove the analyzer(s).

Must have a Laboratory Information System (LIS) with Bidirectional interface for ASTM and HL7 protocols with Broadcast download and Host Query.

No special requirements for off-board plumbing.

Read/write SSD drive for data input and archiving and USB flash drive (memory stick) capabilities with ability to archive and retrieve through CD-ROM or USB flash drive.

Must accommodate 0.SmL, 2.0mL, 5mL, 7m and l0mL collection tubes.

Must Auto discriminate by simultaneously recognizing all standard symbols including Code 128, IBST

128, Code 39, Codabar and Interleaved 2 and 5.

Must have no special requirements for off-board plumbing.

Must be able to run serum, plasma, urine, CSF, whole blood, and Amniotic fluid.

Must have color-coded graphical user interface with touchscreen monitor and numeric keypad.

Must have onboard documentation and animated Help and Onboard maintenance documentation.

Must have clot, bubble, low and high viscosity, thin layer fluid and short sample detection.

Must have continuous load and unload capabilities with the ability to hold 80 samples and 10 STAT samples at all times.

Must require no manual primes, purges, washes, tubing maintenance and no daily calibrations or calibration checks.

Must support QNX or RMX operating system. Windows 7 will not be used.

Critical values feature:

o Feature enables onscreen and printed notification of critical Chemistry results to enable easy identification and accelerated reporting of critical values. User-defined critical values and customized notification text add flexibility needed to support the differences in notification policies from one facility to another.

Must have capacity to process a minimum of 100,000 samples per year.

Local maintenance and repair support for the remote geographic location within 12 hours of notification, including weekends and holidays.

2. PACKAGING AND MARKING:

The supplies shall be delivered in manufacturer’s standard packaging and marking for domestic shipment and protected in a manner to prevent deterioration and damage during shipment from manufacturer to the destination.

The supplies shall be kept at –18C through 8C during delivery from the Contractor’s plant to the delivery point.

Each shipment should ideally contain a single lot number for each type of reagent throughout the life of the contract.

3. ANTICIPATED DELIVERY:

The vendor shall deliver the products consistently, as itemized on the schedule, on quarterly schedule (subject to change).

Quarterly Shipment: LAST WEEK on the following months OCT, JAN, APR, AND JUL each period of the year.

4. PERIOD OF PERFORMANCE:

Basic Year: 01 October 2023 through 30 September 2024 Option Year I: 01 October 2024 through 30 September 2025 Option Year II: 01 October 2025 through 30 September 2026 Option Year III: 01 October 2026 through 30 September 2027 Option Year IV: 01 October 2027 through 30 September 2028

5. DELIVERY POINT:

Naval Hospital Twentynine Palms 1145 Sturgis Road Twentynine Palms, CA 92278-9800

6. POINT OF CONTACT FOR THE CORE FACILITY:

Primary Contact:

Name:

Phone:

Email:

Alternative Contact:

Name:

Phone:

Alternative Contact:

Name:

Phone:

Email:

Inspection: Inspection of the supplies delivered will be accomplished by the Receiving Officer or his/her designated representative at each Delivery Point.

Acceptance: The supplies delivered will be accepted by the Receiving Officer or his/her designated representative at each Delivery Point. Any reagents and consumables unacceptable to the Government up on delivery, due to defect/damage/short shelf life prior to Government acceptance shall be the responsibility of the Contractor to replace at no additional expense to the Government.

Government Furnished Property (GFP): None

Contractor’s Responsibilities: The Contractor shall provide all tools/parts/labor and properly skilled and qualified personnel to properly perform service and maintenance as well as keep the work area clean.

Damage to Government property shall be the responsibility of the Contractor to repair or replace.

Personnel injury incurred due to Contractor’s fault or negligence shall be the responsibility of the Contractor.

Preventive Maintenance (PM) Services: The Contractor shall perform the preventive maintenance (PM) services in accordance with the manufacturer’s instructions. The services shall be performed on site bi-annually during the performance period with mutually agreed upon schedule between the Contractor and the requiring activity. Only Biomedical Repair personnel is authorized to coordinate and schedule PM services. Such services shall include but are not limited to, technical inspection, adjustment, cleaning, and other service to keep the equipment in good condition.

On-Call Repair Services: The Contractor shall provide on-call repair services which include all necessary labor, materials and transportation to repair inoperative equipment and replace parts. The on-call repair services shall be provided upon request on oral or written notification by the authorized Biomedical Repair personnel. This contract includes unlimited emergency on-call repair services during the performance period. The Contractor shall respond to the on-call repair services and arrive at the equipment site within 48 hours after such a call.

Contractor Experience/Training: The Contractor shall provide upon documentation that the service personnel have received training and experience in repairing and/or maintaining the equipment covered herein.

Reporting to BIOMEDICAL Repair Before and After Service: Inspection and acceptance of preventive maintenance and on-call repair services performed hereunder shall be made by the receiving officer of the requiring activity. The Contractor shall report to the authorized Biomedical Repair personnel prior to and upon completion of each service. Upon completion of the service, the Contractor shall provide a copy of the service slip, signed by the Department Technician, certifying that the service has been performed and that the equipment is functioning within the Original Equipment Manufacturer’s specifications. If the service is performed or completed outside the regular working hours, the Contractor shall present the certified service slip to the Command Duty Officer.

Field Service Report: All medical equipment service slips are written in English and must contain the following minimal information:

A. Contract Number B. Plant Accounting Number of Unit C. Unit Malfunction D. Replacement Parts Number and Description E. Details of Preventive Maintenance or Emergency on-call service F. Electrical Safety Test with the results record on the service slip G. Service performance date and time H. Name of Technician

Service Performance Time: Scheduled PM and on-call repair services shall be performed during the regular working hours from 0900 to 1600, Monday through Saturday except U.S. Legal holidays and local holidays; or any other hours as mutually agreed upon between the Contractor and the requiring activity.

Emergency Contact Information: In case of any emergency on Government compounds and/or inside military bases while in Contractor’s possession, the Contractor shall be responsible to immediately notify DSN: at USNHP LABORATORY DEPT.