SOW - CES Portable Latrines.pdf

STATEMENT OF WORK (SOW)

FOR

RENTAL OF PORTABLE LATRINES AND SERVICING

JOINT BASE ANACOSTIA-BOLLING, WASHINGTON, DC 20032

12-MARCH-2024

SOW – PORTABLE LATRINES

Table of Contents

SECTION 1 General Informa�on

SECTION 2 Appendix No. 1: Equipment Specifica�ons

SECTION 3 Appendix No. 2: Work Requirements

SECTION 1 GENERAL INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transporta�on, materials and any other items or services necessary to support Joint Base Anacos�a-Bolling in accordance with this SOW, the atached appendices and with commercial standards. These services shall be performed when requested by the Contrac�ng Officer (CO), designated Contrac�ng Officer Representa�ve (COR), or Government Authorized Callers (GAC) for the dura�on of the Blanket Purchase agreement (BPA).

1.1. TYPE OF SERVICES REQUIRED. The contractor shall provide portable latrines to be located on Joint Base Anacos�a-Bolling, Washington D.C. Exact loca�ons will be determined by the government with each BPA call/order. Upon an ini�al BPA call being placed, delivery of requested latrines should be in place and ready to use by the beginning of the day they are requested. This BPA will include the rental of the portable latrines, delivery of the portable latrines, provisions of all consumables associated with portable latrines (toilet �ssue, towels, hand sani�zer, etc.) and the weekly servicing of the latrines or servicing as requested. The contractor shall perform the required portable latrine servicing as listed in Appendix No. 2 of this SOW and all supplemental instruc�ons by the CO/COR. The contractor shall coordinate all aspects of this project with the designated CO/COR.

1.2. ITEMS COVERED UNDER THIS BPA:

ITEM NAME FREQUENCY

Portable Latrine Rental Daily Event Rental Portable Latrine Rental Monthly

Portable Latrine Rental ADA Daily Event Rental Portable Latrine Rental ADA Monthly

Hand Washing Sta�ons Daily Event Rental Hand Washing Sta�ons Monthly

Service Fee Per Cleaning Per Latrine

Delivery Fee Per Drop-off and Pick-up

Emergency Delivery Fee (within 24 hours) Per Drop-off and Pick-up

1.3. DESCRIPTION OF MATERIALS. See Appendix No. 1.

1.4. PERIOD OF PERFORMANCE. This Blanket Purchase Agreement (BPA) shall be for a period of five (5) years. The period of performance shall be effec�ve from the date of award to year 2029. Call orders may be issued for a period of up to 364 days not later than the final day of the fi�h Ordering Period.

1.4.1. BPA INFORMATION: The ordering periods for this BPA are listed below:

25 May 2024 to 24 May 2025 25 May 2025 to 24 May 2026 25 May 2026 to 24 May 2027

25 May 2027 to 24 May 2028 25 May 2028 to 24 May 2029

These dates are subject to change based upon award date. Actual date for each Ordering Period is 365 days from the date of award, con�nuous.

Minimum Rental Period:

Daily (Determined as the �me the unit is onsite and fully func�onal for a period of 24 con�nuous hours).

Monthly (Determined as the �me the unit is onsite for (4) consecu�ve Weekly periods).

1.4.2. HOURS OF OPERATION. Rou�ne delivery shall be during normal hours of opera�on which are between 0700 to 1600, Monday through Friday, except for Federal Holidays and specific requests outside normal hours of opera�on. Contractor may be required to respond to other than rou�ne deliveries on Saturdays, Sundays, or Federal Holidays. If delivery or servicing cannot be accomplished due to base closure (weather, exercises, or actual alert), the delivery will be made as soon as possible a�er reopening the base.

1.4.3. FEDERAL HOLIDAYS. Recognized US legal holidays are listed below.

New Year’s Day Mar�n Luther King Day President’s Day Memorial Day Juneteenth Na�onal Independence Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

1.5. GENERAL INFORMATION.

1.5.1. QUALITY ASSURANCE. The Government will evaluate the contractor’s performance by appoin�ng a COR to monitor performance to ensure services are received in accordance with this SOW. The Performance Objec�ves are as follows:

Performance Objec�ve SOW Paragraph Performance Threshold Method of Assessment

SS-1

Portable latrines shall be in place and ready to use by the beginning of the day they are requested.

Appendix No. 2 No more than 1 valid complaint per month.

Customer complaint/Periodic Inspec�on

SS-2

Portable latrines shall be cleaned weekly or as requested to include emptying of tank, disposal of wastewater, restocking of toilet �ssue, disinfec�ng liquid, disinfec�ng of sink, seat, urinal, walls, and floor. Addi�onally, the recharging of tank, using an�freeze during freezing weather condi�ons.

Appendix No. 2 No more than 2 valid complaint per month.

Customer complaint/Periodic Inspec�on

SS-3

Contractor shall pick up latrines within one (1) working day of the end of the requirement.

Appendix No. 2 No more than 1 valid complaint per month.

Customer complaint/Periodic Inspec�on

SS-4

The contractor shall ensure that no spillage of liquid waste occurs and that the site is cleared of debris resul�ng from delivery and pick up of the portable latrines upon final pick up.

Appendix No. 2 No more than 1 valid complaint per month.

Customer complaint/Periodic Inspec�on

1.5.2. GOVERNMENT REMEDIES. The Contrac�ng Officer will follow Federal Acquisi�on Regula�on Contract Terms and Condi�ons-Commercial Items for Contractor’s failure to perform sa�sfactory services or failure to correct non-conforming services.

1.6. CONTRACTOR PERSONNEL.

1.6.1. POINT OF CONTACT. No later than (NLT) five (5) days a�er award, the Contractor shall iden�ty and provide the CO/COR with one primary and two alterna�ve personnel who shall be responsible for all requirements in the SOW. The name of the primary and alternates shall have valid phone numbers and email addresses to place and accept phone calls/e-mails.

1.6.2. EMERGENCY POINT OF CONTACT. The Contractor shall provide a point of contact to call in the event emergency service is required for any aspect of this contract. The contractor shall respond to all emergency calls within twelve (12) hours from the �me the call is placed.

1.6.3. INSTALLATION/BASE PASSES. The Contractor’s personnel shall obtain Base Entry Iden�fica�on or base pass at Joint Base Visitor Center. Form 5512 is to be filled out, requiring proof of insurance, registra�on, and driver’s license. Contract personnel and non-government owned vehicles shall only gain access a�er the security check has been passed. The Contractor shall ensure the pass and iden�fica�on items required for contract performance are obtained for employees and non-government owned vehicles.

1.6.4. ESCORT. The Contractor will have escorts appointed for entry into secured areas on the installa�on. Arrangements for escorts will be made by the COR or GAC.

SECTION 2

APPENDIX No. 1

EQUIPMENT SPECIFICATIONS

2.1. Portable Latrine. Contractor shall provide fully enclosed outdoor type portable latrines, each equipped with toilet �ssue and hand sani�zer.

2.1.1. The contractor shall ensure each unit is equipped with a two-roll toilet �ssue dispenser. Each latrine shall be stocked with sufficient rolls of toilet �ssue to last between stocking services. The dispenser shall be constructed in a manner to prevent free reeling of the �ssue paper. The contractor is responsible for ensuring all latrines contain 4 rolls of toilet �ssue, wrapped in a plas�c bag to last between restocking.

2.1.2. Each latrine provided shall be equipped with a hand sani�zer dispenser installed on the inside wall of the latrine. The dispenser shall be made of a durable refillable type of dispenser; disposable pump dispensers are not acceptable. The contractor shall be responsible for ensuring the dispenser is full of solu�on. The solu�on shall not contain less than 70% ethanol (ethyl alcohol). The contractor shall ensure that all hand sani�zing dispensers are filled, clean and serviceable. Any unserviceable or malfunc�oning hand sani�zer will be replaced immediately.

2.1.3. The contractor shall ensure that all portable latrines atached are �ed down separately or in groups, so they are firmly posi�oned in the ground. The contractor shall provide all �e-downs, ropes and staking equipment. The contractor shall anchor each portable latrine and will re-secure the latrine when they are moved. The contractor shall be on call if any portable latrines are blown over due to unforeseen circumstances. The contractor shall reposi�on the latrine properly within a 24-hour period upon no�fica�on and steam clean the en�re toilet surface inside and out.

2.1.4. Handicap Latrines: In addi�on to mee�ng the requirements of a regular portable latrine, when requested, a handicap latrine shall adhere to the following requirements: 1) handicap portable latrine shall be completely wheelchair accessible with an enlarged cabin. 2) the handicap portable latrine shall come standard with grab bars to aid the end user with naviga�ng around inside the unit and helping to transfer themselves from their wheelchair to the toilet. 3) each handicap portable latrine shall be accessible from ground level and lined with a non-slip floor.

SECTION 3

APPENDIX No. 2

WORK REQUIREMENTS

3.1. Portable Latrine Servicing. Weekly Cleaning of Portable Latrines

3.1.1. Contractor will no�fy COR a minimal of 24 hours prior to performance of service.

3.1.2. The contractor shall provide all materials, tools, equipment, personnel, supervision, chemicals, cleaning supplies, sewage trucks, trucks with li� capability, potable water trucks necessary to clean, service and maintain all latrines.

3.1.3. The contractors shall vacuum sewage, replace chemicals, pressure rinse, and wash down all latrine units to ensure the latrines are con�nuously free of dirt, grime, trash, and foreign mater. Debris such as cans, botles, rags, s�cks, etc., will be removed from the waste tank, collected, and hauled away for proper disposal. No debris will be allowed to contaminate the outside area around the latrine.

3.1.4. The contractor shall wash the toilet seat, urinal, and adjacent area around the toilet seat with a sani�zing cleaning solu�on capable of removing all built up dirt and waste. The standard of cleanliness is always required for all latrines is an environment that is free of dirt, grime, trash, dust, sand, spills, or offensive smells.

3.1.5. The contractor shall be responsible for cleanup of any spills related to its opera�on.

3.1.6. The contractor shall leave the area in and around the latrines in a sanitary state. A sanitary state means that the immediate 10-foot area surrounding each latrine is liter free, and that there is no evidence of any waste spill from the latrines either while filling the latrines or emptying the latrines.

3.2. Removal of Waste from the Portable Latrine

3.2.1. The contractor shall provide all necessary trucks needed to �mely remove waste materials from each latrine. The contractor shall be responsible for replenishing and recharging liquid levels as required, keeping each unit fully func�onal. For a latrine to be considered fully func�onal the waste fluid levels shall never reach a level that would be considered unsanitary or unhygienic. The contractor shall further ensure that its servicing trucks are properly maintained to include all hoses, valves, connec�ons, and tanks operate without failure, and that all hoses shall be leak free and pliable.

3.2.2. The contractor shall dispose of waste and debris materials collected at Joint Base Anacos�a- Bolling, Washington, DC., at an offsite approved waste disposal loca�on. If the contractor is found in viola�on of this requirement, the contract shall be subject to termina�on.

3.3. Maintenance of Portable Latrine

3.3.1. All latrines in need of repair will be repaired or replaced within a 24-hour period upon no�fica�on of the deficiency by the COR.

3.3.2. The contractor shall ensure each latrine is in a serviceable condi�on.

3.3.3. The contractor shall be required within two (2) days of no�fica�on to remove all portable latrines designated as no longer required by the COR.

3.3.4. The contractor shall ensure all equipment and transporta�on used in conjunc�on with unloading, loading, set-up and delivery of its latrines are mechanically sound and safe.

3.3.5. The contractor shall provide all maintenance and repair for all portable latrines, to include but not limited to; replacing locks, hinges, etc. needed to maintain the serviceable condi�on of each unit.

The contractor shall repair the portable latrines within twenty-four (24) hours of no�fica�on. If a latrine is found to be non-repairable on site, it shall be removed from service and replaced with a new portable latrine within twenty-four (24) hours.

3.3.6. The contractor shall provide equipment that is safe and in opera�onal condi�on. If the Contrac�ng Officer or the COR determines that any item of equipment or property furnished is not suitable for performance under this contract, the Contrac�ng Officer will promptly inform the contractor of the deficiency that needs to be repaired or replaced within twenty-four (24) hours.

3.4. Placement/Movement of Portable Latrine

3.4.1. The contractor shall place portable latrines in loca�ons, as designated by CO/COR. Delivery of requested latrines should be in place and ready to use by the beginning of the day they are requested.

3.4.2 The contractor shall ensure that all portable latrines delivered under this contract shall meet the minimum specifica�ons as detailed in the Equipment Specifica�ons (Sec�on 2 Appendix No. 1) of this Performance Work Statement.

3.4.3. The contractor shall be responsible for ensuring the placement of the latrines shall be placed on a level surface with the door facing away from any prevailing winds.

3.4.4 The contractor shall have the ability to relocate latrines within twenty-four (24) hours of no�fica�on by the COR.

3.5. Clean-up Responsibili�es

3.5.1. The contractor shall be responsible for immediate clean-up of all contaminated medias and waste materials associated with or resul�ng from any spills (POL, solvents, wastewater, batery acids, paints, lubricants, refrigerant oils, hydraulic fluids, an�-freeze etc.,).

3.5.2. In the event accidental or deliberate spillages events do occur and the contractor fails or refuses to clean the spill, the contractor shall be liable for the costs, which will be deducted from the monthly invoice for the contracted maintenance and power.

3.6. Addi�onal Requirements

3.6.1. The Government has the right to request cleaning services in addi�on to the weekly requirements, at an addi�onal fee per unit. Government may request addi�onal cleaning of one or all the units on site.

The Contractor will have twenty-four (24) hours to be on site and clean requested unit(s) a�er no�fica�on is received.

3.6.2. The Government may request addi�onal portable latrine(s) to be located at Joint Base Anacos�a- Bolling, Washington, DC., at an addi�onal fee per unit. The Contractor will have twenty-four (24) hours to delivery requested unit(s) a�er no�fica�on received.

3.6.3. The Government may request portable latrine(s) be removed from site, at an addi�onal fee per unit. The Contractor will have twenty-four (24) hours to remove unit(s) a�er no�fica�on received.

3.6.4. The Government may request portable latrine(s) be relocated on site, at an addi�onal fee per unit. The Contractor will have twenty-four (24) hours to relocate unit(s) a�er no�fica�on is received.