SOW - CDC Dishwashing Equipment - 7 JUL 26.pdf

CUI

Statement of Work

(SOW)

CDC Dishwashing Equipment Replacement at

Royal Air Force (RAF) Mildenhall Rev. 1, 7 July 2026

1.0 Introduction

1.1 Mission: The 100th Force Support Squadron Child Development Center (CDC) kitchen provides daily childcare for up to 300 children and youth. This support is essential to allow military parents to focus on their mission knowing childcare is provided to the highest standard.

1.2 Background: The current sanitizer unit in the CDC kitchen has been rendered inoperable, necessitating significant manual labor to complete the dish washing process.

1.3 Scope: This requirement is to replace the current unit with a complete automated dishwashing solution providing complete rinsing, washing and drying of CDC crockery and cutlery as well as replacement of the associated manual washing area.

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Work days are from Monday through Friday excluding US federal holidays and UK bank holidays.

Work hours are from 0800 to 1700 local UK time.

3.0 Product Specifications & Installation Requirements

3.1 The contractor must provide all materials, transportation, and personnel required to supply and install the required dishwasher unit and any required utilities.

3.2 The dishwasher unit must be a UK specification unit and broadly equal to Meiko UK Ltd model no UPSTER K- S200-S/WR1. Due to the planned location, it must feature right to left operation with a right-angled corner. It must include an entry tunnel, final rinse zone, heat tunnel and heat recovery system. It must include a water softener system, and a flow booster if required to ensure appropriate water pressure for the unit.

3.3 The new sink unit must include a removable base shelf for ease of cleaning under and around the unit while still allowing storage of items. The unit must maximize available washing space with not less than 2 bowls with integrated overhead rinse sprayer.

3.4 A diagram has provided at Appendix 1 of a proposed solution for reference.

3.5 The dishwasher unit must be new and must be provided with a favorable on-site parts and labor warranty not less than two years.

3.6 The contractor will arrange for any utility works needed to support the new unit including electrical and water supply as well as drainage. Final electrical and water supply must be within 0.5m of the unit. It has been confirmed that there is available capacity on the kitchen electrical supply. The successful contractor will provide us with a Statement of Works/Risk Assessment Method Statement for the entire proposed installation as soon as possible after contract award, which we must route for internal approval prior to works commencing. Installation date will be confirmed with the vendor once internal approval is received but is expected to be within 120 days of contract award.

3.7 The contractor will remove and dispose of the current sanitizer and other equipment removed as part of this requirement.

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes, and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.3.1 For vendors located inside the United Kingdom.

4.3.1.1 Shipment shall be FOB Destination.

4.3.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either include the shipping in the costs of the items, or outline it in a separate line item).

4.3.1.3 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2 For vendors located outside of the United Kingdom.

4.3.2.1 Option One: United States Postal Service.

4.3.2.1.1 Shipping shall be FOB Destination.

4.3.2.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.1.3 Weight of individual shipments must not exceed 70lbs.

4.3.2.1.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.1.5 Hazardous material is not submitted.

4.3.2.1.6 The Government will provide the APO shipping address as part of the solicitation.

4.3.2.2 Option Two: Commercial small parcel carrier.

4.3.2.2.1 Shipping shall be FOB Destination.

4.3.2.2.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.2.3 Weight of individual shipments must not exceed 300lbs.

4.3.2.2.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.2.5 The Contractor is responsible for arranging and performing all shipping actions from origin to final destination.

4.3.2.2.6 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2.3 Option Three: Consolidated Shipping Point.

4.3.2.3.1 Shipping shall be FOB Destination.

4.3.2.3.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.3.3 Weight of individual shipments must exceed 300lbs.

4.3.2.3.4 Dimensions of individual shipments must exceed 72 inches of any one dimensions (length, width, height).

4.3.2.3.5 Hazardous material may be shipped via this method.

4.3.2.3.6 The Contractor must complete a DD Form 1139 “XXX” to determine if the cargo can be shipped via MILAIR.

4.3.2.3.7 The Contractor shall ensure all cargo is marked “UNITED

STATES AIR FORCE” in order to ensure shipments clear customs.

mailto:USAFEUK.A4.CUSTOMS@us.af.mil mailto:100LRS.LGRD.Customs@us.af.mil

4.4 Government Furnished Material: No government furnish material will be provided as part of this requirement.

5.0 Appendix: Related Documents

Appendix 1: CDC Kitchen Dishwashing Area Diagram mailto:100lrs.lgrdcr@us.af.mil