SOW - Cardiac Monitoring - Signed.pdf

Department of Health and Human Services Indian Health Service

Claremore Indian Hospital

Statement of Work (SOW) Cardiac Holter and Event Monitors

1. PURPOSE OF THE PROJECT

The Claremore Indian Hospital (CIH), Indian Health Services (IHS) has a requirement for cardiac Holter monitors and event monitors. Each year CIH Cardiology Department provides services of 24-48 Holter monitoring to approximately 210 patients and 30 day event monitoring to approximately 30 patients. To ensure a high level of care, CIH intends to purchase monitors, software, and accessories to quickly and efficiently treat cardiologic patients in-house.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The contractor shall provide the following:

1. Ten (10) Cardiac Event Monitors that will provide 24-48 bolter monitoring or 14-30 day event monitoring.

2. Software to download and process from the monitors

• Time from data ingest to processed information should be less than 1 hour

• When upgrades to the analytical software are available that are designed to improve the performance of the system, those upgrades shall be made available CIH at no additional costs.

• Software can be either local software, cloud, or online o If data is transferred, contractor will be HIP AA compliant and ensure data is transferred securely and accurately to CIH.

3. Accessories required to use monitors

• Accessories to be proposed should be adequate to treat 240 patients per year

• Example accessories would be adhesive to adhere leads or the monitor to the patient

• Including, but not limited to additional leads and adhesive

Product Specifications

Holter and Event Monitoring The contractor will provide monitoring devices that can perform functions cardiac event and holter monitoring for patient care. The monitors will provide the following:

Monitors that are ordered for the patients specific needs.

• Bidirectional communication between our EMR(CPRS) and the contractor is highly desirable

• Ability to store 100% of the ECG data in the device(s); no event can be lost due to memory limitations.

• ECG analysis to have a minimum of 3 leads, up to 6 leads (views) with no more than 3 electrodes.

• Ability to analyze all ECG data over the monitoring period. ECG data is uploaded to the contractor and analyzed.

• Contractor shall post an all-results-data export file encoded as either XML or HL7.

• Ability to post an End of Study compiling all Event and Holter ECG data into one conclusion report.

• Holter Monitoring: All ECG data will be analyzed following transmittal to contractor as both a quality control and to provide comprehensive reporting to physician. Holter monitor(s) will include full disclosure reports. Holter reports shall be standard Holter reports and shall include:

Department of Health and Human Services Indian Health Service

Claremore Indian Hospital

• Instruments should include a wireless waterproof patch recorder.

• Pacemaker pulse detection.

• Contractor equipment shall be capable of storing up to thirty-day (30) of all ECG data, using standard size batteries readily available, and easily changed by the patient.

Additional Details

• There is allowance for a one time perpetual license or a yearly licensing fee, but they shall be proposed clearly in the proposal.

• Both models of monitors shall have a minimum of a one year warranty.

3. PERIOD OF PERFORMANCE

The base year Period of Performance will be 12 months with four (4) twelve (12) month option years.

Base Year:

Option Year 1 :

Option Year 2:

Option Year 3:

Option Year 4

4. LEVEL OF EFFORT

September 22, 2021 through 09/21/2022

September 22, 2022 through 09/21/2023

September 22, 2023 through 09/21/2024

September 22, 2024 through 09/21/2025

September 22, 2025 through 09/21/2026

4.1. The contractor shall provide reference resources to assist CIH staff in interfacing with the monitors and resources.

4.2. The contractor shall provide customer notifications and latest operator's manual within 10 days after their release/publication.

4.3. Training: Contractor shall provide training on the use, maintenance, and cleaning of the monitors and software to the cardiologist and assisting nurse. After initial training, there shall be training provided if there are updated or changes to the software.

5. SPECIAL REQUIREMENTS

5.1. In accordance with HHSAR 304.1300(b) non-routine contractor employees shall comply with OPDIV DHHS/SE Region - Human Resources, Security Clearance Guidance - Visitors (3/29/12) policy for contract performance period. Contractor employees will be required to obtain a visitor's pass upon arrival for services from Facilities Management.- (Security Clearance for on-site human services)

5.2. The US PHS Claremore Indian Hospital is a tobacco/smoke free environment (buildings and grounds). No tobacco/smoking use will be tolerated during service.