SOW - Card Reader Eavaluation-REVISED.pdf

Statement of Work – Card Reader Evaluation

Service Requirements:

USDA Facility in Albany, CA is seeking a vendor to perform a system evaluation, engineering study, and testing on Enterprise Physical Access Control System (ePACS) readers, panels, and wiring and provide recommendation to develop a technical package for solicitation for upgrades to the security system as part of security measures. The vendor shall submit a final report on engineering study, assessment, and testing. The report shall have complete and detailed information to prepare technical package for solicitation for the next phase of the project as described hereafter.

The system evaluations are to be done for the existing card readers as well as for the new installation for the Main building, Western Annex Building (WAB), Greenhouse, front main gate and back main gate. The upgraded security system will replace card readers for LincPass (PIV) with keypads (HID RPK-40 multiclass). The intent of this project is to provide the USDA, ARS, WRRC located in Albany, CA, with a group of countermeasures consisting of access control and intrusion protection that will enhance the protection of facilities and safety of personnel.

The existing locations of the card readers are provided in Attachment 1. These locations have existing card readers that are about 20 years old (to be replaced). In addition, there will be at least 11 (eleven) new installations as shown in Attachment 2. Please note that these are based on preliminary data.

There may be slight variations. The contractor shall expect some variations.

III. Safety:

It shall be the responsibility of the Contractor to complete work in accordance with Federal, State, and Local Code Standards. The contractor shall follow all OHSA requirement applicable to this project.

Appropriate personal protective equipment (PPE) shall be used where it is necessary to remove covers/open equipment thereby exposing live buses or other energized components.

Facility staff may or may not be available to assist the Contractor in accessing/opening electrical equipment. The contractor shall hire a local electrician, have proper staffing, PPE, and equipment to perform such tasks without USDA assistance.

Location of The Project:

USDA, Agricultural Research Service, Western Regional Research Center 800 Buchanan Street Albany, CA 94710

SITE VISIT

A site visit has been scheduled for Friday, July 28th at 10 a.m., Pacific Daylight Time. Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award The costs of visiting the site shall be borne by the interested offeror. If you will attend the site visit, please let Shelley Steen (shelley.steen@usda.gov) know no later than Thursday, July 27th at 1pm Pacific Daylight Time. Your contact on site will be Rajiv Singh.

mailto:shelley.steen@usda.gov

IV. Coordination:

Throughout the work activities, the contractor will maintain close liaison with the Facility Engineer. If there is any unexpected risk identified during the contract, the Contractor shall coordinate with the Facility Engineer immediately.

V. Site Utilities:

In the event a shutdown, restriction, or interruption of any utility services is required, a written request must be submitted (at least 2 weeks in advance) and approved by the Facility Engineer. All utility shutdowns must be subject review and approval by the Facility Engineer.

VI. Qualification

Contractor staff shall have a minimum of 5 (five) years knowledge in the field and shall include at least one registered professional electrical engineer licensed in the State of California. The Contractor will be responsible for obtaining all necessary data for these reports from as-built drawings, field investigations and from available USDA staff, utilizing the staff’s knowledge and familiarity of the facility electrical system.

VII. Security, Identification, Check-in, Parking, and Smoking Regulations:

All contractor personnel shall obtain a short-term identification issued by the USDA. Such badge shall be used by the individual and prominently displayed at all times while on the facility. No employee of the contractor shall enter the project site without a valid identification badge issued by the USDA. In order to obtain a short-term identification badge, contractor personnel shall present to the Facility Engineer a valid (non-expired) photo identification issued by a US federal, state or local government agency.

Contractor’s Service Personnel shall be required to sign in once on campus at the Main Building.

Contractor’s Service Personnel shall always report to Facility Engineer once on campus and before the start of any work.

The Contractor’s Service Personnel shall park vehicles in appropriate designated parking areas.

Smoking is prohibited on the properties.

Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

VIII. Work Location and Restrictions:

The Project site is an active research facility and has full occupancy. The Contractor shall not interfere or hinder the daily operations of the facility while performing services. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the Government. If contractor anticipates any such interruption, he must coordinate with the Facility Engineer in advance.

IX. Work Schedule:

The work shall be performed on Monday thru Friday from 8:00am to 4:30pm

Period of Performance is 90 days from the date of contract award to completion.

X. Compliance:

If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Facility Engineer for immediate resolution.