SOW - Car Wash.docx

Statement of Work

1. General

1.1. Project Title: Replace Car Wash - Automatic Touchless & Self-Serve

1.2. Date Written: 20 August 2024

1.3. Location: Car Wash, Building 1356

2. Description

2.1. The project entails the replacement of all components and equipment constituting the automatic touchless & self-serve car wash system in Building 1356. The new equipment must be a direct replacement to maintain compatibility and functionality within the existing infrastructure.

3. DESIGN CRITERIA

The following items are required. Vendor shall submit in writing suggested parts and equipment not mentioned in this paragraph for review and approval by the requestor.

Carwash

3.1. Laserwash 360 Plus automatic touchless car wash system with the following standard features:

· Zero degree wash technology

· 24’ Wall mounted overhead rails

· Belt drive

· Dual tower wash system

· Oscillating turbo nozzles

· Presoak

· Vehicle profiling

· Stainless steel construction including water holding tank.

· Variable frequency drive technology

· Remote Access Control Center

· Single high pressure pump station

· Single pump

3.2. Options:

· Stainless steel entrance sign with LED lights

· Entrance and exit sound for safety

· Stainless steel confirmation sign with LED lights to inform customers of services being done

· Stainless steel undercarriage system

· Foaming detergent system

· High pressure wax system

· Sun seal or equivalent body protectant customer option

· Low pressure wax customer option

· Reclaim option

· Auto texting or e-mail notification to owner (Auto Skills Center) to indicate when an issue is occurring

· Spot free rinse system

· 265 gallon polyethylene storage tank – 31” Dia x 84’ H

· 4 motor air dryer 40 HP plastic molded air dryer producers

· Code and credit customer interface with code and credit with router and tie in to CC processing 15 inch 4 color monitor with stainless steel pedestal

· Stainless steel frame assembly for sites with non-structural walls

· Entrance clearance arch with menu and instruction signs

3.3 Payment devices

· Contractor is responsible for providing a credit card system which is compliant with Chase Payment Tech and all PCI compliance.

· The system which the contractor installs will also be able to accept U.S. General Services Administration WEX propriety card which enables use of the car wash system and will need to interface with Chase Payment Tech.

· If a third-party company provides the payment services, the third-party is the entity which needs to have a certified integration (partnership) with Chase Paymentech.

· This is a new car wash system, one of the requirements is compatibility with Chase Paymentech for credit card payments.

· This does not have to be direct processing to Chase Paymentech, it can be a third-party, but the third-party must be compatible with Chase Paymentech.

· Below are several third-party payment gateways installations are currently using.

· Nayax,

· Unitec/DBR

· Windcave

· Direct Payment Solutions

*** Please note any provided named WorldPay or CryptoPay is not a certified gateway with Chase Paymentech. These two, WorldPay or CryptoPay, is a common payment provider local car wash companies are offering but they do not an integration with Chase. ***

· Cash and Card acceptable

· Change given when necessary

· Daily detailed reports (0000-2359 for all business days)

· Reports will track:

· Type of washes

· Number of washes

· Breakdown of amount credited to payment types. (cash or commercial charge)

4. Scope of Work

4.1. The Contractor shall procure, deliver, and install a Laserwash 360 Plus automatic touchless car wash system in the designated bay of Building 1356.

4.2. The system must include credit card processing capabilities through Chase Payment Systems and must be compatible with WEX cards.

5.3. The touchless system shall provide a comprehensive car washing experience without the use of brushes, ensuring gentle yet effective cleaning.

5. Project Deliverables

5.1. Supply and installation of the Laserwash 360 Plus automatic touchless car wash system.

5.2. Integration of credit card processing functionality through Chase Payment Systems and compatibility with WEX cards.

5.3. Testing and commissioning of the touchless car wash system to ensure optimal performance.

5.4. Training for designated personnel on system operation, maintenance, and troubleshooting.

6. Schedule and Timeline

6.1. The Contractor shall submit a detailed schedule of works outlining procurement, delivery, installation, testing, and training activities within 45 days.

6.2. Any deviations from the proposed schedule must be communicated and approved by the Project Manager.

7. Quality Assurance

7.1. The touchless car wash system must meet industry standards for performance, durability, and safety.

7.2. The Contractor shall provide warranties and guarantees for the installed equipment and workmanship.

8. Health and Safety

8.1. The Contractor is responsible for adhering to all relevant health and safety regulations during installation and operation.

8.2. Safety protocols, including emergency shutdown procedures, must be clearly documented and communicated to site personnel.

9. Environmental Considerations

9.1. The Contractor shall ensure environmentally friendly practices during installation and operation of the car wash system.

9.2. Proper disposal of old equipment and waste materials must be in accordance with environmental regulations.

10. Project Management

10.1. A qualified Project Manager shall oversee all aspects of the project, including coordination with subcontractors and communication with the client.

10.2. Regular progress reports and updates shall be provided to the client throughout the project duration.

11. Payment and Invoicing

11.1. Payment terms and invoicing procedures shall be as per the contract agreement between the Contractor and the client.

11.2. Invoices must be submitted promptly and accurately, detailing all costs associated with the project.

12. ADDITIONAL NOTES

12.1. All work shall be done in accordance with safety, electrical, and fire protection codes as well as current industry standards, publications, and regulations.

12.2. Vendor shall be responsible for protecting existing surroundings.

12.3. Vendor shall verify all existing dimensions and conditions before proceeding with the project.

12.4. Vendor shall cleanup work area and remove trash and debris on a daily basis.

13. GOVERNMENT FURNISHED EQUIPMENT

13.1. Building 1356.

13.2. Suitable working area to complete work.

13.3. Necessary access for installation and transportation vehicles and equipment.

14. PERFORMANCE PERIOD

14.1 Recommended performance period is 45 days upon award of the contract or as negotiated.

This Statement of Work outlines the requirements and expectations for the successful replacement of the automatic touchless car wash system in Building 1356. The Contractor is expected to adhere to the specified scope of work, timelines, quality standards, and regulatory requirements throughout the project lifecycle.