SOW (CAO 1 Sep 21).pdf

FA441721QC204

Statement of Work

Judge Advocate AV System / Court Room Digital Evidence Presentation System

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies, equipment, and labor necessary to provide and install a digital evidence presentation system in the second floor of Building 90210, Hurlburt Field, FL.

2. BASIC SERVICES. The contractor shall provide and install a system providing the below capabilities:

2.1. Multimedia Podium in a Walnut color matching the existing furniture colors in the courtroom that manages and integrates the presentation system with laptops, tablets, displays, microphones, and court reporter recording hardware/software.

2.2. The system shall provide a wireless connection to the main unit/hub of the system hosted at the podium as the primary. The contractor shall provide a hardwire back up that can be utilized in the event the wireless fails.

2.3. The system shall feed into the court reporter system, the court reporter system utilized is For the Record (FTR).

2.4. The system shall have the ability to be managed from a handheld tablet or desktop type display.

2.5. The system shall allow screen captures and image saving at the push of a button for whatever device it is connected to.

2.6. The system shall allow quick switching between displays.

2.7. The system shall allow the operator to pick which screens are being displayed.

2.8. The system shall provide various interfacing capabilities at both counsel tables that will interface with display ports, HDMI, UPA, and DVI.

2.9. The system shall provide outlets, plugs and connectors for both counsel tables and the podium to allow counsel tables or court personnel the ability to connect a tablet, laptop or cell phone to submit exhibits for review by the judge and jury members via their individual displays. The system shall allow either counsel to connect and submit their exhibit so that only the judge has the ability to review. The system shall ensure the judge has the ability to approve or disapprove the exhibit, exhibits that are approved shall be viewable via the jury’s display. The system should provide the court reporter visibility on displays.

2.10. The system shall provide an overhead projector devise integrated into the podium that allows items placed on the projector to be viewed on displays.

2.11. The system shall provide 10 microphones that integrate with the court reporter system. The audio captures via the microphones shall feed into and be captured on the court reporter system.

2.12. The system shall capture audio video played during court by integrating into the court recording equipment. The system shall have the ability to capture audio from the video and feed into and be captures on the court reporter system.

2.13. The system shall include the following six (6) displays:

Four (4) displays that provide at least a 22” LCD, 1080p monitor. The displays will be for: defense counsel table; prosecution table; judge location and court reporter.

One (1) 80” 1080p display for the Panel. Touch screen capability on a mobile stand that wirelessly connects to the digital system.

One (1) interactive display/annotation package for the witness stand that provides a draw on/touch screen capability. The display shall allow the witness to draw on to illustrate a scenario, allow screen capture so the image can become an exhibit on the various displays. Screen capture should save to a connected computer device as an image file.

OPTION: Drop down project display with minimum 5,000 lumen projector.

2.14. Cable management shall be included so that wires are not viewed by members in the court room and the court room can maintain a professional appearance.

3. SPECIAL INSTRUCTIONS

3.1. Upon award, the contractor shall a design meeting with the Judge Advocate. As a result of that design meeting, the contractor shall provide Judge Advocate with a design for approval.

The contractor shall not order any equipment until approval is obtained from Judge Advocate. Any changes to the requirement as a result of this design meeting shall be coordinated with the Contracting Officer prior to ordering equipment and materials.

3.2. The installation shall take no longer than three (3) business days in order to minimize down-time of the facility.

3.3. The contractor shall be an authorized/certified technician/installer for the equipment being purchased and installed.

3.4. The contractor shall provide necessary software, if needed, for programming to allow the system to operate properly.

3.5. All equipment provided, and the installation of system equipment shall comply with the manufacturer’s specifications.

3.6. All work shall meet applicable local or state codes for installation and be in accordance with manufacturer’s installation instructions and applicable portions of the National Electrical Code (2017 edition).

3.7. All wiring should be clearly labeled for ease of identification and adhere to applicable UL code.

3.8. Any holes drilled in walls for wiring/conduit or other items shall be sealed around the hole with caulk, foam or silicone.

3.9. Any wiring coming from a ceiling shall be concealed either behind the wall or with a wire cover.

4. TRAINING

4.1. Contractor shall provide up to a four (4) hour training to Judge Advocate staff on how to properly operate the access system.

5. INSPECTION AND ACCEPTANCE

5.1. The contractor is responsible for all programming to make the system operational in accordance with this statement of work.

5.2. The contractor shall accomplish a 100% operational check of each of the HVAC units to ensure proper operation and air flow with a Government representative preset. The contractor shall provide the Government a copy of the operational check documentation.

5.3. A joint quality assurance inspection and system operability shall be conducted prior to Government acceptance.

6. WARRANTY AND RESPONSE TIMES

6.1. The contractor shall provide at minimum: a one (1) year warranty on installation and commercial equipment warranty shall be provided on individual equipment. During the one

(1) year warranty period on installation and equipment, the contractor shall respond to all issues or maintenance calls within 24 hours. On-Site assistance coordinated within five (5) business days of determining an on-site visit is required to remedy hardware/software.

6.2. Commercial warranties on equipment shall be provided. With the system training, the contractor shall provide all warranty information to the Government.

6.3. Telephonic technical assistance shall be available during court normal business hours (7:00

AM – 5:00 PM CST).

6.4. The contract shall include four (4) one year options for continued maintenance and warranty.

The period of performance for options year will be finalized at the time of contract award and listed in the appropriate option year (CLINs 2001 – 5001). During each period, the contractor shall provide telephone support during normal business hours (7:00 AM – 5:00 PM CST). Where telephone support cannot resolve the issue, the contractor shall provide on-site support within five (5) business days to resolve the issue.

7. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

There will be no Government Furnished Property or Services provided for this effort.

8. HOURS OF OPERATION

8.1. Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: Mon – Fri 7:00 AM to 4:00 PM CST, except for federal holidays. The contractor may work, with prior approval of the Contracting Officer, extended hours to ensure timely completion of work at no additional cost to the Government.

8.2. Recognized Holidays. The contractor is not required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

9. BASE/INSTALLATION SPECIFICS

9.1. All contractors shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state identification, to meet local Air Force security requirements. This information shall be sent to the CO at least 10 days in advance prior to the start of installation.

9.2. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

9.3. All commercial trucks must enter through the Commercial Gate on Cody Ave off of

Independence Road, Fort Walton Beach, FL for inspection. Prior to going through the Commercial Gate, contractor will have to obtain a visitors pass from the Visitors Center located off of HWY 98. In accordance with the Installation 1st SOSFS Visitor Control Center; base entry procedures must adhere to delivery vehicle process requirements mandated by the 1st SOSFS. Vehicles are subject to inspection. To obtain a base pass from the Visitors Center, the driver will require:

A current Vehicle Registration A current Proof of Insurance A valid and current Driver's License for the driver

A valid and current Driver's License or other State Identification for any passenger(s) in the vehicle.

A Base Pass Letter from the CO with the contract number, and individuals requiring base access. The base pass request must be submitted to the CO at least 10 days prior to scheduled delivery and include the names and driver’s license number of each individual requiring base access. The request shall also include the anticipated installation timeframe for this project.

9.4. Gate Procedures:

Once at Cody Ave. Gate, be prepared to exit the vehicle and allow for vehicle inspection. At this time you may ask for directions to your final destination.

If the final destination requires the driver to leave Cody Ave. Gate, and re-enter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

This procedure will occur each time a commercial truck requests access to the base.

9.5. Current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information).

9.6. Personnel should have the following items when entering an installation:

Current Registration for all vehicles Current Proof of Insurance for all vehicles Valid driver’s license for each driver Valid driver’s license or other state identification for each passenger Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID/Visitors Center.

9.7. Prohibitions: Firearms & Illicit drugs may not be brought on base under any circumstances.

Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

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