SOW- BRF East Dock Lawn Care and Landscaping - Attachment 1.pdf

STATEMENT OF WORK

BEAUMONT RESERVE FLEET AND EAST DOCK

LAWN CARE AND LANDSCAPING

1. ABSTRACT:

1.1. The Maritime Administration Beaumont Reserve Fleet and East Docks locations require landscaping services for lawn and grounds maintenance.

2. SCOPE OF WORK:

2.1. The Contractor is responsible for the entire grounds of Beaumont Reserve Fleet and

Beaumont Reserve Fleet East Dock (estimated total cut of 73,113 SQ Yards). This includes the area around the Beaumont Reserve Fleet sign located at the corner of Hwy 347 and Amoco Road and the areas on each side of the main road at the East dock leading from the guard shack to the first cattle guard.

2.2. The contractor shall provide all necessary materials, equipment, and supervision to maintain lawns and grounds at Beaumont Reserve Fleet and Beaumont Reserve Fleet East Docks.

2.3. The contractor shall furnish all necessary supplies, labor, and tools as well as all mowing and transportation equipment required to perform the services as described.

2.4. The contractor shall provide and maintain at his/her expense during the contract period the following insurance coverage in amounts not less than the amounts specified below in accordance with the INSURANCE- WORK ON A GOVERNMENT INSTALLATION (JAN 1997). See FAR CLAUSE 52.228-05 (by reference).

2.4.1. Workers’ compensation and employer’s liability: Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

2.4.2. The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

2.4.3. Property damage liability insurance shall be required only in special circumstances as determined by the agency.

2.4.4. Automobile liability: The contracting officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract.

Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

3. GENERAL REQUIREMENTS:

Each servicing shall include/follow the below guidance:

3.1. Cutting Height: All lawns within the area shall be cut to a height of 4 inches. Note:

Certain areas of dense grass may require more than one (1) mower pass to meet the quality standards set forth herein for each mowing cycle. See attached Google Map Image for cut area.

3.2. Mowing Outside of Fence: The contractor shall cut approximately 10 feet outside of the fence three (3) times a year within a Twelve (12) month period

3.3. Weed Eating: The contractor shall weed eat around all shrubs, flower beds, trees, enclosures, buildings, fence lines, and all areas that are not accessible to mowing equipment and weed eat inside and around the contractor’s parking lot.

3.4. Edging: The contactor shall edge all walks, drives, and curbing leaving a clean smooth edge.

3.5. Trimming and Pruning: The contractor shall maintain all hedges and shrubs to have a neat and uniform appearance.

3.6. Cleanup: The contractor shall rake all leaves and pine straw and pick up litter in the parking lot and inside the fenced area, removing all clippings and dirt from the streets, drives, and walk. They shall use grass catchers, mulching mowers, or other methods to pick up, remove, and dispose of all accumulations of grass clipping on all lawns.

3.7. De-Weed: The contractor shall remove all grass out of the seams and cracks in the sidewalk, curbs, and parking lot.

3.8. Qualifications: All personnel operating mechanized equipment shall be fully trained to operate the equipment they will be using in a safe manner.

3.9. Safety Protection: All equipment operators shall wear safety protection equipment as recommended by the equipment manufacturer and as required by OSHA.

3.10. Fertilization: The contractor shall apply an environmentally friendly fertilizer in accordance with the manufacturer’s instructions to the lawn two (2) times a year within a Twelve (12) month period. The initial application shall occur between January and February followed by a second application occurring from August to September. The Contractor must receive approval from the Government for the type of fertilizer and other chemicals to be applied.

3.11. Pest Control: The contractor shall apply environmentally friendly pesticides to ant hills to rid the grounds of ants. The COR shall approve all hazardous materials brought onsite by the contractor prior to use. The COR has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and the environment. In the event that the COR does not approve a hazardous material for use, the COR may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies. The Contractor shall properly dispose of all Contractor-generated hazardous or regulated waste.

3.12. If the contractor's failure to use reasonable care causes damage to any of this property, the areas damaged by contractor vehicles, erosion, drought, or insect diseases shall be seeded, sprigged, or have sod applied to meet the standards of surrounding areas.

Other lawn or ground-type areas will be repaired to match the surrounding area.

3.13. Employee Qualifications:

3.13.1. Contract personnel who operate motor vehicle equipment shall possess a valid driver’s license.

3.13.2. Contract personnel are required to have federal government or state-issued identification to be granted access to the facilities. A list of approved I.D.s is as follows:

3.13.2.1. U.S. Passport

3.13.2.2. U.S. Passport Card

3.13.2.3. PIV or Federally issued Personal Identification Verification -Interoperable

(PIV-1) cards.

3.13.2.4. Driver's License issued by the U.S. Department of State

3.13.2.5. Border Crossing Card (Form DSP-150)

3.13.2.6. OHS "Trusted Traveler" Cards (Global Entry, NEXUS, SENTRI, FAST)

3.13.2.7. U.S. Military ID (all members of the U.S. Armed Forces [including retirees and dependent ID card holders]) and veterans. (Visit the Department of Defense's Common Access Card website for more information)

3.13.2.8. Veterans’ Health Identification Card issued by the U.S. Department of Veterans Affairs

3.13.2.9. U.S. Permanent Resident Card (Form I-551)

3.13.2.10. U.S. Certificate of Naturalization or Certificate of Citizenship (Form N-

550)

3.13.2.11. Employment Authorization Document issued by DHS (Form I-766)

3.13.2.12. U.S. Refugee Travel Document or other travel document or evidence of immigration status issued by OHS containing a photograph (Permit to Re-enter Form I-327 and Refugee Travel Document Form 1-571)

3.13.2.13. Transportation Worker Identification Credential (TWIC)

3.13.2.14. Merchant Mariner Card issued by OHS/United States Coast Guard

(USCG)

3.13.2.15. State-issued Identification

3.13.2.16. A driver's license or identification card issued by a state that meets the

REAL ID standards or has an extension

3.13.2.17. State-issued EDLs

(https://help.cbp.gov/app/answers/detail/a_id/1269/~/what-is-an- enhanced-drivers-license-(edl)%3F)

3.13.2.18. State prisoner identification cards

3.13.2.19. Interim Driver's License6 issued by a state that meets the REAL ID standards or has an extension

3.13.2.20. Native American Tribal Photo ID

3.13.2.21. Foreign government-issued passport

3.13.2.22. PIV-1 cards (issued by non-Federal Government entities)

3.13.3. Contract personnel operating equipment shall have training and experience to operate the equipment being used.

3.13.4. The contractor and workers shall be able to speak and understand English.

3.14. Employee Conduct:

3.14.1. Employee Conduct: The contractor shall maintain satisfactory standards of employee competency, conduct, appearance, and integrity, and shall be responsible for taking corrective action with employees as may be necessary when discrepancies occur. The contractor shall be responsible for the conduct of their employees while they are on government property.

4. PLACE OF PERFORMANCE:

All work will be performed at the following locations

4.1. Beaumont Reserve Fleet: 2600 Amoco Rd., Beaumont TX, 77705

4.2. Beaumont Reserve Fleet East Docks: 5320 Church House Road, Orange TX, 77630.

5. HOURS OF OPERATION:

5.1. All mowing will be done during daylight hours beginning no earlier than 0800 hours and completed no later than 1500 hours. No work will be performed on Fridays, Saturdays, Sundays, or Federal holidays.

New Years Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

The Maritime Administration (MARAD) Beaumont Reserve Fleet (BRF) has a requirement for a skid mounted oil boom reel to hold 1000’ to 1200’ of permanent type oil boom. Oil boom is 24” wide conveyor type material

1.1. with rigid flotation chambers

2. GOVERNMENT FURNISHED MATERIALS:

None.

3. GOVERNMENT FURNISHED SERVICES:

None.

4. PERIOD OF PERFORMANCE:

The period of performance will be for a base with four option years as shown below:

BASE YEAR: 1 May 2023 – 30 April 2024 OPTION YEAR ONE: 1 May 2024 – 30 April 2025 OPTION YEAR TWO: 1 May 2025 – 30 April 2026 OPTION YEAR THREE: 1 May 2026 – 30 April 2027 OPTION YEAR FOUR: 1 May 2027 – 30 April 2028

The contractor shall perform thirty-six (36) cuts/service visits every year of performance. A typical cut schedule is shown as follows:

January 2 Cuts July 4 Cuts February 2 Cuts August 4 Cuts March 2 Cuts September 4 Cuts April 4 Cuts October 2 Cuts May 4 Cuts November 2 Cuts June 4 Cuts December 2 Cut

The heavy growing season is typically considered April through September 30, where four

(4) cuts will be required.

5. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

5.1. The Contracting Officer's Representative (COR) is responsible for the technical aspects of the services rendered and is the Government's technical liaison with the contractor.

The COR is also responsible for the final inspection and acceptance of all reports and such other responsibilities as may be specified in the contract.

5.2. The COR is not authorized to make any commitments, or otherwise obligate the Government, or authorize any changes which affect contract price, terms or conditions.

Any contractor request for changes shall be referred to the Contracting Officer directly or may designate assistant COR(s) to act for him/her by naming such assistant in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor.

5.3. The COR/ACOR for this contract will be:

COR: Sharon Duhon, Fleet Administrative Officer Office: 409-237-6877 Cell: 409-284-1523

ACOR: Sherabiah McDuffie - Program Support Assistant Office: 409-237-6865

6. INSPECTION OF WORK:

6.1. Inspection: The government may inspect each service visit for contract compliance. The

COR shall receive and investigate complaints from various customers located on the installation and validate non-compliance with contract requirements, however, the CO shall make final determination of the validity of customer complaints in cases of disagreement between customer and contractor.

6.2. Discrepancies: The contractor shall be notified via the COR when re-performance is required by a validated customer complaint or COR inspection of services. The contractor shall re-perform the service and notify the COT upon completion and a re-inspection shall be conducted. The contractor will have 48 hours to contact the COR and re-perform services once a complain is received.

7. GOVERNMENT POINT OF CONTACT:

The contractor shall provide the contracting office, in writing, the name and telephone number of a point of contact and one alternate, for consultation regarding administrative and technical issues that may arise during the period of performance. The contractor shall notify the contracting office as soon as possible if the points of contact are replaced by other personnel.

1.1. with rigid flotation chambers