SOW Breeches.pdf

Statement of Work (SOW)

Caisson Ceremonial Breeches

PART 1

GENERAL INFORMATION

1. General: This is a contract to provide Ceremonial Breeches to The Old Guard’s Provisional Caisson Detachment.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to manufacture ceremonial breeches as defined in this statement of work.

1.2 Background: The U.S. Army Caisson Detachment conducts memorial affairs operations in support of all Joint Services in Arlington National Cemetery to honor our Nation’s fallen service members and their families. On order, the Caisson Detachment provides assets in support of State Funeral missions and key strategic engagement ceremonies in and beyond the National Capitol Region. Ceremonial breeches are required for the Detachment as they are critical for Caisson riders to perform their ceremonial duties while riding the military working equines.

1.3 Objectives: To provide ceremonial breeches, in accordance with Army uniform regulations, for the Detachment Horse Teams to have durable, dependable, and fitting breeches to wear through the completion of their daily duties.

1.4 Scope: The contractor shall provide ceremonial breeches for the Detachment Horse Teams to have durable, dependable, and fitting breeches throughout their daily missions in Arlington National Cemetery.

1.5 Period of Performance: The period of performance shall be for one (1) base year of 12 months and four (4) 12-month option years. The period of performance reads as follows:

Base Year: 31 July 2025 – 30 July 2026 Option Year I: 31 July 2026 – 30 July 2027 Option Year II : 31 July 2027 – 30 July 2028 Option Year III: 31 July 2028 – 30 July 2029 Option Year IV: 31 July 2029 – 30 July 2030

1.6 General Information

1.6.1 Type of Contract: The government will award an Indefinite Delivery, Indefinite Quantity Contract, Lowest Price Technically Acceptable Contract.

1.6.2 Special Qualifications: Contractor shall possess experience developing patterns and producing “Berry Compliant” horse riding breeches and/or motorcycle breeches.

1.6.3 Contracting Officer Representative (COR): The COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration.

The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including government drawings, designs, and specifications; monitor contractor's performance and notify both the contracting officer and contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACT ADMINISTRATOR. The official government representative delegated authority by the contracting officer to administer a contract. This individual is normally a member of the appropriate contracting/procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does not have authority to change the terms and conditions of the contract.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

SPECIFIC DESCRIPTION

3. Specific Description:

3.1. Basic Supply. The contractor shall provide, AR 670-1, berry-compliant, ceremonial breeches for use by the U.S. Army Caisson Detachment.

3.2. Description. Ceremonial Breeches shall include the following features:

• 7 Dropped Belt Loops

• 2 Straight Side Pockets

• 2 Welted Hip Pockets

• Right Billy Pocket

• Lower Right Watch Pocket

• 1.5” Gold Broadcloth Stripe on Side Seam (AR 670-1 Compliant)

• Color: Light Navy/Customs Blue. 840 Shade.

• Fabric: 4-Way Stretch Fabric. 92% Nylon / 8% Nylon. 16oz Twill.

• Materials: All materials shall be “Berry Compliant”

• Sizes: Sizes shall be available regularly and tall. Waist circumference ranges from options shall span from 26” to 42”

• Appearance: Appearance of breeches shall not be “skintight” or excessively loose on legs. Breeches shall appear similar to Army Service Uniform Trouser when wearing full height equestrian riding boots.

• Durability: Breeches shall have a minimum expected lifespan of four years under the following circumstances: 3-5 hours of daily riding on all weekdays. Breeches shall have enough stretch to repeatedly mount and dismount a horse without tearing.

3.3. Quantities.

• Base Year: 750 pairs

• Option Year 1: Minimum 0, Maximum 200 pairs

• Option Year 2: Minimum 0, Maximum 200 pairs

• Option Year 3: Minimum 0, Maximum 200 pairs

• Option Year 4: Minimum 0, Maximum 150 pairs

3.4. Sample. Contractor shall provide a sample of the ceremonial breeches for government approval prior to mass production.

3.5. Delivery timeline:

• Base Year: 250 pairs within 4 months of contract award, remainder within base year.

• Option Years: Initial 100 pairs within 2 months of task order, remainder within 4 months of task order.

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Forma t Submit To

QCP (PWS

1.6.1)

Within 30 days of contract award, etc.

One Electronic PDF, 1 Copy.

COR

Sample (PWS 5.4)

Prior to mass production

One per pattern until government approval

Physical pair of breeches

COR