SOW Breaker and ARC Flash Testing Florida CBOC.docx

ELECTRICAL CIRCUIT BREAKER AND ARC FLASH TESTING

FLORIDA COMMUNITY BASED OUTPATIENT CLINICS (CBOC)

VA GULF COAST VETERANS HEALTH CARE SYSTEM

SCOPE OF WORK

Furnish technical specialists and electrical mechanics along with necessary equipment to clean, inspect and test the following equipment at the Pensacola and Eglin and Panama City, Florida Community Based Outpatient Clinics. Perform infrared survey, oil analysis and arc flash testing as below.

1. Introduction:

A. This Statement of Work (SOW) describes the requirements for the maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all of its components. These work items are referenced as “Maintenance and Testing” in this document, hereafter.

B. This SOW describes the requirements for the Qualified Electrical Contract Professionals – known as “Contractors” in this document, hereafter. Contractors who are contracted by VA Medical Center to perform maintenance and testing of the Electrical Power Distribution System, and all of its components shall meet all requirements stated in Section 2 of this SOW.

C. This SOW describes the requirements to establish maintenance and testing reports.

2. Qualifications of Contractors:

A. Contractors shall be experienced Electrical Contractors, having properly trained and licensed permanent staff required to perform the proposed work. Electrical Contracting (i.e. the construction, repair, testing and maintenance of industrial and commercial electrical distribution systems) shall be the primary interest/specialty of the Contractor’s business.

B. Contractors shall be certified by the International Electrical Testing Association (NETA) or equivalent certifying organization as Certified Technicians with each having completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. Project superintendent/foreman or person responsible for oversight of the work being performed shall provide certification of having taken the OSHA 30-hour construction safety training course.

C. Contractors shall have technical training and demonstrable track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution Systems and related components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. This experience shall also include coordination with the local utility provider and the local utility provider-controlled interfaces. Electrical components on which the Contractors have experience shall include, but not be limited to, switchboards & switchgear (low and medium voltage i.e. 120V, 240V, 480V, 12kV, 23kV); low voltage controls; emergency and standby generators; automatic transfer switches, wiring, transformers, meters, and other electrical appurtenances.

D. Contractors shall have safety trainings – either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the Workplace. Training certification shall be provided indicating each technician is a Qualified Person as defined by NFPA 70E. Training certifications shall be submitted to the VA Contracting Officer prior to work.

E. Contractors shall have ready access to the latest versions of the following references:

1) NFPA 70, National Electrical Code.

2) NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.

3) NFPA 70E, Standard for Electrical Safety for the Workplace.

4) NFPA 110, Standard for Emergency and Standby Power System.

5) OSHA Standard 29 CFR 1910, Subparts I & S.

6) International Electrical Testing Association, Inc. (NETA) – Maintenance and Testing Specifications.

7) Operating/Maintenance manuals, and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers.

8) VHA Directive 1028, Electrical Power Distribution System

E. Contractors shall have and provide all necessary manpower, tools, equipment, supplies, transportation, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate.

3. Summary of Work:

A. The Contractor shall provide a proposed schedule with their bid proposal. The schedule shall be in the form of a progress chart of suitable scale to indicate the work scheduled for completion by any given date during the work period, per section D below. This work will be performed on a medical center campus requiring minimal, coordinated power outages carried out at times that minimize the impact to patient care services. The proposed schedule shall be reviewed by the VAMC Engineering Service; any requirements for adjusting the schedule (e.g. to minimize disruption to the VAMC) shall be incorporated by the Contractor.

B. Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer and Chief of Engineering Service for immediate action.

C. Work items, definitions, and references shall comply with the latest edition of the NETA – Maintenance Testing Specifications (MTS 2015) and with the VHA Directive, Electrical Power Distribution System (included document as 1028_D2014_07_25). Below is an example list of equipment that must be maintained and tested; additional equipment may be necessary:

D. Work to be in compliance with NETA – Maintenance Testing Specifications (MTS 2015) standards and typical medical center breaker testing work. Electrical equipment (including, but not limited to switchgears, switchboards, distribution panels, motor control centers, and all related components) is inspected, tested, maintained, and/or calibrated every 36 months, and all work must be documented. Typical examples of work to comply with but not limited to:

(a) Use lint-free rags to clean conductors, contact points between the circuit breakers and main buss bars, buss bars and interior of the electrical equipment. Use a vacuum cleaner to remove large debris; compressed air is not to be used for this purpose. Visually inspect for signs of overheating, misaligned contacts, damaged insulation, or lose lugs.

(b) Lubricate all moving parts with manufacturer’s approved lubricants.

(c)Test and exercise circuit breakers located in switchgears, switchboard, and distribution panels to ensure operation under overload, and short circuit conditions.

(d) Test ground fault protection devices for proper function if they are installed in the Electrical Power Distribution System.

(e) Inspect and tighten ground connections. Test ground resistance for the entire facility grounding system.

(f) Identify the hot spots in the electrical equipment by using infra-red thermal detecting equipment. Tighten problem connections to meet equipment manufacturers’ specification using a torque wrench or other approved devices.

(g) Calibrate and maintain adjustable protective relays.

(h) Test all control systems equipment for proper operation after maintenance is performed and before placing them back in normal service.

(i) To ensure access is limited to qualified persons, electrical equipment is to be secured. For example, electrical panels located in corridors or other public areas are to be locked or otherwise secured.

JACC – Pensacola Primary Electrical Room, 1B180

· 3 EA. MDS-632 Metal Clad Circuit Breakers

· 5 EA. MDS-616 Metal Clad Circuit Breakers

· 3 EA. MDS-608 Metal Clad Circuit Breakers

· 11 EA. 250A HJD65 Insulated Case Circuit Breakers

· 3 EA. 400A HKD65K Insulated Case Circuit Breakers

· 2 EA. 600A HLD65K Insulated Case Circuit Breakers

· Inspect & Clean the Cubicles & Buss Compartments of all Metal Clad Switchgear

Generator Room, 1B180A

· 4 EA. ASKO 7000 Series Automatic Transfer Switches

· 2 EA. 400A KD35K Insulated Case Circuit Breakers in Panel EDP

· 1 EA. 600A LK35K Insulated Case Circuit Breaker in Panel EDP

· 1 EA. 1200A ND50K Insulated Case Circuit Breaker in Panel EDP

Generator Room – Outdoor

· 2 EA. 2000KVA Oil-Filled Transformers – Numbers 11969 & 11970

· 1 EA. Fire Pump Automatic Transfer Switch

Room 2C169

· 1 EA. 400A KD35K Insulated Case Circuit Breaker

3rd Floor Panel DPPH

· 5 EA. 250A HJD65K Insulated Case Circuit Breakers

· 1 EA. 400A HKD65K Insulated Case Circuit Breakers Miscellaneous

(1) each PG1200 Generator Main, (2) each S6H for Chillers 1 & 2, and (1) extra DS Magnum breaker.

Perform an Infrared Survey throughout the facility to include all circuit breaker panels (approximately 92), starter buckets, and all transformers (oil insulated and dry type).

Perform an Oil Analysis on two oil-filled transformers (2). Analytic methods shall include Dissolved Gas Analysis (D-3612), Moisture-in-Oil (D-1533a), Interfacial Tension (D-971), Acid Number (D-974), Color Number (D-1500), Visual (D-1524), Dielectric Breakdown (D-877), and Specific Gravity (D-1298).

OPC – Eglin Primary Building, Room 193

New Expansion Building Room 251 & 252

· 1 EA. GE Zenith ZTE Automatic Transfer Switch

· 1 EA. Surge Protector, GE Tranquell

Perform an Oil Analysis on two oil-filled transformers (2). Analytic methods shall include Dissolved Gas Analysis (D-3612), Moisture-in-Oil (D-1533a), Interfacial Tension (D-971), Acid Number (D-974), Color Number (D-1500), Visual (D-1524), Dielectric Breakdown (D-877), and Specific Gravity (D-1298).

Perform an Infrared Survey throughout the facility to include all circuit breaker panels (approximately 21), starter buckets, and all 4 transformers (oil insulated and dry type).

OPC – Panama City Beach Main Electrical Room, Room 1D117

· 1 EA. 200A QD200, SQ D Insulated Case Circuit Breaker

· 1 EA 1200A CK1200N, Merlin Gerin Circuit Breaker associated with the Emergency Generator.

· 2 EA 225A JG250 SQ D Insulated Case Circuit Breaker associated with the transformer panel by Gen

The electrical scope associated with producing an arc flash study for the referenced building will include the following components:

Coordination Meeting with the Facilities Operations Manager

· Review client expectations.

· Review safety procedures to be observed while in the presence of energized electrical equipment.

· Coordinate access and/or escort requirements while on site.

Gathering of System Topography

· Detailed analysis of existing system conditions.

· Walkthroughs and panel access will be required.

· Identification of electrical equipment locations.

· All on-site work will be accomplished in strict accordance with safety policies, NFPA 70E safety guidelines, and industry standard safety practices.

Development of a One-Line Diagram in Easy Power Software

· Connection details for the electrical distribution system.

· Detail will be extended to the branch distribution panel level.

· Each panel / switchboard / MCC will include the name, voltage, arc flash potential rating, arc flash category, available short circuit current, and room numbers.

· Each feeder will include the size, quantity per phase, and estimated length.

· Each transformer will include the primary voltage, secondary voltage, kVA, and impedance.

· Additional busses shall be added to the model that calculate and indicate both the line and load side ratings for the protective device (i.e. main disconnecting means off service transformers) where appropriate.

Development of Electrical Floor Plans

· Location of each panel / switchboard / MCC / transformer / ATS / UPS and other major electrical equipment.

Incident Energy Analysis / Arc Flash Risk Mitigation

· Perform a detailed analysis of the incident energy level at each switchboard / panel / MCC / ATS / UPS / generator, and other major electrical equipment in accordance with NFPA 70E and IEEE-1584.

· A narrative description of any deficiencies or recommended upgrades.

Labeling

· A label will be provided for each piece of documented equipment which indicates the arc flash boundary, shock approach boundary, working distance, incident energy, required protective equipment class, available short circuit current, and date.

· Labels will be laminated with adhesive surface for any outdoor or extreme environmental conditions.

· Labels will be designed in accordance with the VA’s standard.

· Labels will be installed by Gulf Power Company in coordination with the VA.

Deliverables:

Deliverables for this project will be as follows:

· Three final hard copies of the report in a 3-ring binder

· One CD-ROM or DVD containing the following data:

Exclusions:

· The project scope will not include developing panel schedules for the branch distribution and lighting panels as shown on the supplied riser diagram.

· The scope will not include developing the grounding riser or grounding information.

· Coordination with the utility’s relay settings will not be part of the scope.

· Any deficiency mitigation designs will be addressed outside of this proposal.

· Mechanical equipment disconnects are excluded. Any equipment under 25HP is specifically excluded. Motors 25HP and over will be included in the model for accurate short circuit calculations but will not be evaluated for arc flash protection.

· The project scope excludes medium voltage and low voltage equipment testing as given in item 2 of the Detailed Scope of Work. The riser diagram provided is unclear of the quantity of medium and low voltage equipment that is required to be tested. This is based on the 277/480 service provided to the facility through Gulf Power owned transformers.

Assumptions and Clarifications:

· The study will start at the utility’s service entrance and continue through all major electrical equipment.

· Provided work is coordinated during the VA Breaker Testing, Gulf Power will supply qualified electrical personnel to physically open the panels for proper inspection and documentation.

· Work required to complete this project involves gaining access to the interiors of the energized electrical equipment. Due to the hazards involved, all personnel in the vicinity of exposed energized electrical equipment will wear full protective gear, including Category 2 PPE arc flash protective clothing, safety shoes, hand protection, ear protection, face shield, and safety glasses.

· The VA Office of Facilities Management will provide electronic floor plans of each building in AutoCAD format.

· Gulf Power will confirm the existing field conditions as permitted while maintaining safe electrical work practices. Data that can be confirmed while equipment is energized will be obtained during regular working hours. For conditions which cannot be confirmed while energized, Gulf Power will coordinate with the JACC client to determine whether to schedule an equipment outage, make assumptions based on typical industry standards, or use existing documented unverified conditions.

· All work will be completed in the JACC located in Pensacola, FL, the OPC located on Eglin AFB, FL, and the OPC located in Panama City Beach, FL.

Proposed Project Schedule:

· Final Report and Labels to be delivered within 180-days of Contract Signing / Notice to Proceed Perform an Infrared Survey throughout the facility to include all circuit breaker panels (approximately 12), starter buckets, and all 4 transformers (oil insulated and dry type).

Perform an Oil Analysis on two oil-filled transformers (2). Analytic methods shall include Dissolved Gas Analysis (D-3612), Moisture-in-Oil (D-1533a), Interfacial Tension (D-971), Acid Number (D-974), Color Number (D-1500), Visual (D-1524), Dielectric Breakdown (D-877), and Specific Gravity (D-1298).

· 1EA 480V Generator Rental

Contractor shall provide, setup and utilize a 100kW generator for 480V circuit breaker testing to power contractor test equipment.

Contractor shall perform a site survey with VA Engineer prior to commencement of work.

4. Results of Work:

A. A complete written report of the work performed shall be provided to the VA within 7 days of completion. Information shown in the report shall be as following:

a. Company’s name, addresses, telephone, & FAX numbers.

b. Name and signature of contractors who perform the maintenance and testing.

c. VA Work Contract Number, name and number of VA Contracting Officer.

d. Date and Time of work.

e. Copies of contractors’ valid licenses, professional and training certificates.

f. Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera.

g. Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested.

h. Descriptions of work items.

i. Test data.

j. Reference materials such as equipment manufacturer’s specifications, coordination study, etc.

k. Remarks on conditions of electrical equipment. List all deficiencies, if any.

l. Recommended corrective actions, if any.

B. : Submit four (4) hard copies of the complete written report, and one (1) CD-ROM or DVD of the electronic version of the report in Microsoft Word format to the Chief of Engineering Service within seven (7) calendar days of visit. All reference materials shall be included in the electronic version of the report, either through scanning or other means of electronic text import methods.

5. PERFORMANCE REQUIREMENTS:

a. The Contractor shall furnish all necessary labor, material, parts, transportation, components, tools, supplies, test equipment and diagnostics to perform all tests, including : Dielectric Breakdown (D-877); Interfacial Tension (D-971); Moisture (D-1533b); Neutralization Number (D-974); Dissolved Gas in Oil (D-3612); Color (D-1500).

b. All work shall be in strict compliance with the National Electric Code, NFPA 70E, NEMA, ANSI, NFPA and VA standards. ANSI/NEMA AB 4 GUIDELINES FOR INSPECTION AND PREVENTIVE MAINTENANCE OF MOLDED CASE CIRCUIT BREAKERS USED IN COMMERCIAL AND INDUSTRIAL

c. Schedule: Work is only to occur during consecutive night shifts Monday thru Friday beginning at 6:00 PM and completing each night at 4:00 AM exclusive of federal holidays. Field work of testing, inspecting and cleaning the identified equipment is to take no longer than 10 working days. Coordinate work with the Contracting Officer Representative. The approved schedule must be adhered to minimize impact to patient care. Work within this schedule may begin building shutdowns at 6:00 pm, with inpatient area shutdowns to be scheduled from 11:00 pm to 4:00 am ONLY. Inpatient buildings include 3, 14, 15, 19, 25 and 30. See section 3.E. Equipment above. Provide sufficient manpower to meet these time frames. Work closely with Medical Center staff who will provide coordination within buildings.

d. The Contractor shall provide a proposed work schedule with their proposal. The schedule shall be in the form of a progress chart to indicate the work scheduled for completion by any given date during the work period. The proposed schedule shall be reviewed by the Medical Center and any requirements for adjusting the schedule to minimize disruption shall be incorporated by the Contractor. An alternate schedule may be approved, if more efficient use of man power and less impact to patient care than schedule in 3.D. above.

6. Special Considerations by the Contractor

a. All sampling, testing and inspection shall be done in accordance to all NEC, NETA – Maintenance Testing Specifications (MTS 2015) and NFPA Codes and use of industry standard methods for the subject described work herein. The contractors shall have and provide all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work herein safely, effectively and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate.

b. The contractor will be responsible for the cleanliness of the building area both interior and exterior to associated buildings.

c. The contractor’s workmen shall provide and utilize all safety requirements in accordance with all applicable NFPA and OSHA regulations. As a required example of work, provide PPE and training certification to rack in/out breakers. Refer to Section 2. Qualification for Contractors for additional requirements.

d. Contractor’s workmen are subject to rules and practices, which comply with national and local safety codes. All maintenance and testing shall be done on equipment de-energized from the AC source as possible. Where temporary feed for power is required to keep vital circuits in operation, provisions shall be made to isolate these circuits from the equipment being serviced. Circuits that will require being de-energized prior to work will require a Utility Shutdown that must be coordinated with the project COR or designated representative before start of work. Prior to any testing all circuit conductors shall be checked to determine that the temporary leads are not feeding back into equipment being serviced.

e. Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of campus. Arrange such dates to ensure accomplishments of this work in successive phases mutually agreeable to the Medical Center Director, COR and Contractor.

f. The contractor will not be allowed to use Government tools, materials, PPE and/or labor for this effort.

7. Warranty:

a. Shall include all labor and materials for electrical systems/operation impacted by this project, shall be warranted for a period one year from completion of contract.

2. Organizations, names and phone numbers of persons to call for warranty service.

3. Typical response time and repair time expected for various warranted equipment.

SAFETY CONSIDERATIONS: Contractor’s workmen shall follow all safety requirements in accordance with OSHA regulations and EM 385, the Army Corps of Engineer Safety Manual, during all phases of work.

WORK HOURS: Infrared survey work can be performed during the normal hours of 8:00 AM and 4:30 PM, weekdays, exclusive of federal holidays. All other work shall be after normal hours and on Saturdays, with no work on Sunday.

PERIOD OF PERFORMANCE: Thirty (30) calendar days after notice to proceed is received.

All construction and all adjacent property shall be kept clean and free from debris at all times and contractor shall remove debris daily from all affected property. Contractor will not be allowed use of government materials and/or labor for this project.

All work is to be performed in strict compliance with drawings and specifications. All work, access, scheduling, and final inspection shall be coordinated with VA, M&O Supervisor, Joe Furiate.

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