SOW_ boom_light purchase with install 3_20_2026.docx

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

For 2337 Document Number: 636-26-2-1963-XXXX

1. Scope of Work:

1.1. The contractor shall furnish all labor, parts, tools, and materials required to install one-head surgical light and one utility boom in Operating Rooms 1-6 at the Omaha VA Medical Center, 4101 Woolworth Ave, Omaha, NE 68105. The contractor will be required to coordinate with the VA for dates and times for the project. The surgery department has agreed to completely close for this project for a maximum of 30 calendar days. Pricing should ensure the project can be completed during this closure time period.

1.2. Deinstallation of existing Surgery Lights:

1.3. Installation of new equipment:

Contractor shall:

· reuse / modify existing light mount for use with the new light.

· Install 6 new electrical circuits and associated wiring and conduit to accommodate new cabling and control box

· Provide Panduit runs from ceiling to wall displays touch panels and controls

· connect and function test all system interconnection cabling

· power-up the installed equipment and check operation, to include electrical/mechanical functions

· complete functional check of all pneumatic, electronic, and medical gas components

· Provide waste dumpster and remove all waste from site

· Perform minor repairs such as patch and paint areas damage by install

· follow all VA infection prevention measures/participate in Infection Control Risk Assessment

· finalize all installation documentation for turnover to VA for 1st patient use.

· Provide floor protectiion

· Install 2 new walls display mount with outlets

1.4. Within 24 hours of award of contract, the contractor shall provide, in writing, to the Contracting Officer the name, title, address, and telephone number of the contractor’s representative. The contractor shall provide a single point of contact for all maintenance support required under this contract. The contractor will also provide a list of parts to keep on hand for the equipment. When this individual is on leave of any kind, the contractor shall provide an alternate point of contact.

1.5. Salient characteristics required for the new boom and ceiling lights are:

Lights:

• must consist of a minimum 76 main LED’s and 300 supporting LED’s.

• must have individually replaceable LED’s.

• must feature a backup circuit board.

• must be at least 30” in diameter, due to limited space. I pole with 3 separate light arms

• must feature 4 color temperatures in the range of 3500k-5000k.

• must have a minimum light intensity of 150,000 lux for adequate illumination of surgical site.

• must feature sterile field control, allowing users to adjust the brightness and on/off through light handle.

• Light field diameter of minimum 7.6”- 12”.

• Light field diameter must be controlled manually, not electronically.

• must have ability to incorporate 4K in-light camera.

• LED’s must be rated for minimum of 50,000 hours.

• must have minimum of (4) laminar flow inlets.

• must have a minimum of (5) brightness levels (allowing user to provide most appropriate illumination based on surgeon’s needs.

• Surgical lights must feature an ambient lighting/endoscopy mode.

Booms

• Due to space constraints, anesthesia booms must be a Horizontal Console configuration.

• must feature the ability to incorporate downward facing gas outlets for minimal wear and tear due to shearing forces

• Horizontal Console configuration must be 30” or less in width, due to space.

• must feature electromechanical braking system with backup friction braking system.

• must have the ability to rotate 340 degrees, to prevent internal wiring from twisting/damage

• must support up to 16 Electrical Duplexes.

3. Electronic Patient Health Information:

3.1. There is no electronic patient health information stored in this equipment.

4. Conformance Standards:

4.1. Contract service shall ensure that the equipment/system functions in conformance with the latest published edition of NFPA-99 and 101, OSHA, and manufacturer’s service literature.

5. Federal holidays observed by VA Omaha are:

and any other day specifically designated by the President of the United States.

6. Documentation/Reports:

6.1. Documentation shall include detailed descriptions of the installation and any drawings available.

6.2. Any additional charges claimed will be approved by the CO via the Technical POC before service is completed.

7. Reporting Requirements:

7.1. Upon arrival at VA Omaha the contractor shall be required to log in with Biomed in room B556 in Omaha,. This log in is mandatory as well as wearing the contractor badge issued upon log in. Contractor’s FSE(s) shall wear visible identification at all times while on the premises of the VA. Identification shall include, as a minimum, the employee’s name, position, and the contractor’s trade name. In addition, the contractor shall submit fingerprints through the VA police for issuance of a VA identification badge that shall be worn at all times while working at a VA facility.

7.2. When installation is completed, the vendor shall document services rendered on a legible ESR(s) and submit to the VA. Preferred method of delivery is via email to NWIHCSBiomedicalStaff@va.gov

8. Services Beyond the Contract Scope:

8.1. Contractor shall immediately, but not later than 24 consecutive hours after discovery, notify the CO and COTR, (in writing), of the existence of the development of any defects in, or repairs required to, the scheduled equipment which the contractor considers he/she is not responsible for under the terms of the contract.

9. Identification, Parking, Smoking, and VA Regulations:

9.1. Contractor’s FSE(s) shall wear visible identification at all times while on the premises of the VA. Identification shall include, as a minimum, the employee’s name, position, and the contractor’s trade name.

9.2. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from VA Police Service. VA will not invalidate or make reimbursement for parking violations of the contractor under any conditions.

9.3. Smoking is prohibited inside all VA buildings.

9.4. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search.

9.5. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state or municipal court.

10. Contractor Qualifications:

10.2. “Fully qualified” is based upon training and on experience in the field. For training, the vendor has successfully completed a formalized training program for the equipment identified in this solicitation as required by the Original Equipment Manufacturer (OEM) and equal to what the manufacturer provides their own field service personnel.

10.3. Contractor must provide, upon request, evidence of appropriate training of any FSE(s) providing services under terms of the contract. Subcontracting of any ensuing award of this solicitation will not be allowed without written permission of the Contracting Officer.

10.4. Contractor must have access to all OEM proprietary information due to the critical nature of these services. Examples of this information would be installation guides/factory service bulletins that describe updates/modifications needed to make the equipment under this contract safe for use.