SOW_Boiler Service.docx

STATEMENT OF WORK

I. SCOPE OF WORK.

Contractor shall provide a 1st year cleaning of the Surge/Condensate and Dearating Boiler Water Feed Tanks and an annual and semiannual maintenance on three York Shipley boilers mated to (3) Power Flame Burners Located at the Las Vegas VA Medical Center’s Energy Plant. For the first year only, Contractor must perform comprehensive cleaning of the Condensate and DA tank and replacement of spray nozzles located inside of the DA TANK. Contractor will also perform a comprehensive cleaning of the 3 York Shipley fire tube boilers and tuning on natural gas and fuel oil of (3) Power Flame Burners as required by the manufacturer recommendation or as established by the VA standard. Contractor shall provide all labor, tools, supervision, confined space, Lockout Tag outs, Hot Work Permits and equipment necessary to complete this project. All the associated equipment’s are in the Central Energy Plant Building #2 at the Veteran’s Hospital on 6900 North Pecos, North Las Vegas, Nevada.

II. SPECIFIC REQUIREMENTS. (York Shipley Boiler 3ea.)

Model: 5112L / Serial: 0922317, 0922313, & 0922314 Contractor will perform the following requirements:

A. Annual Service

· Review manufacturers recommendations

· Cool down and drain boilers for inspections and entries

· Remove doors, manways, and hand hole plugs for inspections

· Remove and clean gasket surfaces for re-installation of gasket material

· Clean and punch all boiler tubes

· Remove and replace gauge glass and gaskets

· Inspect burner refractory for any damages, cracks, or debris missing from refractory surface.

· Inspect burner nozzle, metal surfaces, diffusers, orifices for any cracking or deformity.

· Inspect Morrison tube, and boiler tube sheets for any indication of leaking, cracking or any unusual deformity.

· Check and repair manway door for missing refractory, cracking, or any unusual condition.

· Remove economizer doors and remove old gaskets.

· Check for any indication of leaking or deformity

· Clean all surfaces and remove all debris from economizer

· Economizer doors will remain open while boiler is hydrostatically tested to confirm leaks or no leaks of the tubes.

· Boiler water side will be opened and cleaned. The components associated with water level controls shall include transducers, probes, floats, surface blow, drip legs, auxiliary and primary level controls.

· The following systems shall be checked for proper operation, cleaned, or calibrated. Feed water valves, feed water controls, surface blow system, soot blower system, stack O2 sensor and opacity monitoring system.

· Contractor shall utilize the services of a certified boiler inspector while boiler has all doors open.

· Boiler will be hydrostatically tested and be visually confirmed by Plant Supervisor.

· Contractor shall report all issues associated with boiler annuals and semi annuals before closing of boiler doors, manways, or hand hole plugs.

· Boiler water level controls will be checked for indicating high water, low water, or low water cutoff after startup.

III. SPECIFIC REQUIREMENTS. Power Flame Burners (3) Model: LNICM10B-GO-30/Serial: 1020822181, 102082282, & 102082280

B. Annual Service

· Perform combustion checks to achieve best performance and retain allowable combustion parameters for Nox, Co and O2 levels.

· Burners UV scanner shall be removed and cleaned, checked for proper operation.

· Burner fuel and natural gas valves will be checked for proper seating and proof of closure.

· The following safety device testing will be performed on the Power Flame Burner, UV scanner checks, proof of closure on gas and oil valves, pilot and main flame ignition timing, double block and blead testing on all gas and oil valve to include pilots as well, High and low gas switches, high and low oil switches, Combustion and purge air switches, furnace pressure switches, Atomizing air differential pressure switch, low atomizing air switch and stack damper position switch.

· Lubricate combustion motor

· Check Induce draft damper servo motor for proper operation

· Check all actuator servo motor for proper positions for firing and light off position.

· Check Hayz Cleveland combustion controls for any issues that inhibit the performance of the burner operation.

· Supply the VA Medical Center of all combustion reports within 2 business days of completed work.

· Check and Inspect soot blower system

· Check and set Boiler Pressure Controllers for maintaining high pressure trip points

IV. DA and Condensate Tank inspection and cleaning.

Model of DA Tank: 75MDVT-165 TRIPLEX ZER-0-PAC Model of Condensate Tanks: T26114SX-7.5 DUPLEX CONDENSATE TANK

C. 1st year of Boiler/Burner Annual and Semiannual Maintenance with Condensate and DA Tank.

· Review manufacturers recommendations

· DA and Condensate tank cleaning will take place the first year of Annual cleaning and tuning of Boiler/Burner.

· DA and Condensate tanks will be drained and cleaned according to manufacturers specification as well as making sure to not cause issues in the day to day operation of the Energy Plant.

· VA Energy Plant has the ability to run boilers on either tank, and contractors shall adhere to communicating change over procedures to Energy Plant personnel.

· Remove all debris that has accumulated inside the DA and Condensate tank

· DA Tank will have each spray nozzle changed out during maintenance of the tank

· There are 2 sections to the DA tank, upper and lower. Both areas will be opened to make sure there are no issues. Baffles will be inspected along with any internal parts that the DA needs to remove oxygen from feed water.

· Both tanks will be wire wheeled and remove rusts and any decay from surfaces.

· All manway openings will be cleaned and prepped for new gaskets.

· Confined space, lockout tagout will be utilized for any work that will take place.

· Both tanks will be tested for thinning of walls to ensure the prevention of leaking.

· If any grinding or welding is to take place, all contractors must abide by VA safety protocol of having a hot work permit before any hot work is done. This include welding, grinding, soldering, or braising.

· All water column and level controls will be opened and cleaned. Transducers, probes and reference leg/piping will be removed and cleaned so that the DA and Condensate Tanks functions to maintain boiler room water feed systems set points accurately.

D. Semi Annual Visit:

· Perform combustion checks on all 3 power flame burners on natural gas and fuel oil and adjust burner controls as required to obtain the best combustion efficiency and lowest pollution levels attainable.

· Test and record CO2, CO, Nox, furnace pressures and gas manifold pressures

· Test high and low water cutoffs systems.

· Check for water, steam, natural gas, and fuel leaks on all piping associated with.

· Blow down gauge cocks and tri-cocks to confirm gauge glass water level. Check and test boiler blow-down valve.

· Check and calibrate water level transducers.

· Check sequence of operation of flame safeguard control. Check settings and test operating and limit controls.

· Check operation of all modulating motors which includes FGR System, Induced Draft Damper Motor, Force Draft Fan Damper Actuator, Natural Gas Actuator, Fuel Oil Actuator, Lubricate motor and shaft bearings.

· Check cam lobes of dampers and tighten

· Check and inspect soot blower system for proper operation

· Check fire eye controller for flame safeguard of pilot timing, main flame indication, UV flame scanner on natural gas as well as fuel oil.

· Check for leaks on site glass and repair if needed

· Check for hot spots not normal for burner

E. Combustion Testing: (2) times per year during annual and semi-annual visits...

Contractor will perform all the requirements stated to meet specific data requirements specified in the Boiler Efficiency Inspection (BEI) report. Any additional materials and equipment needed to meet specific requirements must have approval from the Energy Plant Supervisor or authorized designee. Contractor must have an established safety program to include but not limited to the following: Electrical safety, Boiler safety, and Confined Space program. All hazardous products must be contained and disposed of accordingly. Contractor must provide all analyzing and service equipment, tool, labor, and supervision to accomplish this service request project. Soot removal shall be conducted in such a manner that extraordinary breathing hazards will not affect plant watch standers.

Contractor will conduct daily clean-up of work area. All tools, equipment, and materials will be stowed safely. Plant supervisors will be notified if the work area requires a controlled access due to safety concerns. Contractor shall abide by all Lockout Tagout Safety and adhere to the Energy Plant policies and procedures to locking out and tagging out all energy sources on any equipment(s) that is being serviced.

5. HOURS OF WORK AND SCHEDULING. Normal working hours are from 7:30 a.m. to 4 p.m., Monday through Friday, excluding Federal holidays. Work performed outside of normal working hours must be scheduled with the Central Energy Plant operator at (702) 791-9000 ext.16900. An operator is on duty 24-hours per day, 7-days per week. Work shall be scheduled with the Energy Plant operators or Energy Plant supervisors.

Place of Performance:

COMPLETION TIMELINE: Overhaul maintenance should be accomplished within a 3 months. Conduct semi-annual service and billed accordingly for specific service. Service contract should be complete in one year.

IV. QUALIFICATIONS. All work for the duration of the contract shall be performed by authorized and trained boiler mechanic/technicians. Contractor must have 5-years of experience and training upon demand.

Contractor must be able to physically show-up at the plant within 2 hours for meetings and/or emergency service calls.

V. CONFIRMATION OF REPAIR WORK. All services will be confirmed and approved by the Energy Plant Supervisor or his/her designee. When service is completed, the certified technician must indicate on the service ticket the equipment serviced, specific action taken and all parts replaced. The equipment serviced must be identified clearly by name, serial number and location.

VI. COMPLIANCE. The contractor shall be fully responsible for compliance with all VA, local, state, and Federal environmental/occupational safety laws, rules and regulations. The contractor shall follow life and safety codes, and take necessary actions to avoid conditions that may be hazardous to the health and safety of hospital personnel and patients. The contractor is responsible for meeting all applicable OSHA and VA guidelines for safe working processes; example: lock-out/tag-out. All work for the duration of the contract shall be performed by certified trained technicians.

VII. CONTRACTOR EMPLOYEES. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. Example: wearing of distinctive clothing such as uniform, badges, patches, etc.

VIII. ESCORT AND VETERAN’S HOSPITAL SECURITY POLICE CHECK-IN. All contractor personnel working onsite at the VA facility shall check in and out with VA Police dispatch located in the front entrance of the main hospital building. Access to work areas, and performance monitoring, will be provided by VA Energy Plant maintenance personnel. After-hours response will be monitored by VA Central Energy Plant Operators, 702-791-9000 Ext 16900. In all cases, VA Central Energy Plant Operator shall be notified of any changes which may affect the response time of vital equipment.

The C&A requirements do not apply, and that a Security Accreditation Package is not required.

CONTRACT ADMINISTRATION DATA

1. Federal Legal Holidays

The following Federal legal holidays are observed by this facility:

Note: Any of the above holidays falling on Saturday will be observed on the preceding Friday; holidays falling on Sunday will be observed on the following Monday. Contractor’s days to perform are reflected in the Performance Work Statement/Statement of Work.

2. Invoice and Payments:

2.1 Payment to be made in arrears. Contractor shall submit invoice in the original, addressed to:

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin, TX 78714 Toll-free telephone number: 877-353-9791 Fax Number: 512-460-5540

2.2 The invoice SHALL be itemized to include the following information. Any information listed below not provided on an invoice shall render that invoice incomplete and the invoice shall be returned for immediate correction.

3.0 VA Policy

Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court.

4.0 Contracting Officer Technical Representative (COTR)

4.1 The Contractor shall not accept any instructions issued by any other person(s) other than the Contracting Officer. The Government may appoint a COTR if so, a Delegation of Authority letter shall be forwarded to the using service and the Contractor after contract has been signed, identifying the individual(s) as the COTR(s).

5.0 Hours/Period of Performance

5.1 The hours of performance are 7:30 am – 4 pm Monday through Friday, excluding Federal Holidays.

6.0 Contractor Personnel

6.1 The Contractor shall assign a Point of Contact (POC) for the purpose of ensuring compliance with all provisions of this contract. The Contractor POC shall be available on site and have the ability to address performance issues. All employees should be able to read and speak English.

6.2 The parties agree that the Contractor personnel working under this contract shall not be considered VA employees for any purpose and shall be considered employees of the Contractor. All Contractor personnel assigned to the performance of this contract shall wear a Contractor-provided uniform or ID that clearly identifies the individual as a Contractor. All Contractor personnel are required to wear identification (I.D.) badges during the entire time they are on the VA Healthcare System grounds. I.D. badges must have picture identification, name of the individual and the represented company depicted on it.

6.3 Contractor personnel shall not wear sandals, flip-flop style footwear, or open-toe shoes and shall follow VA dress guidelines. A copy of this will be provided upon request.

6.4 The Contractor shall ensure that the staff assigned shall be cognizant of the VA’s sexual harassment and drug-free workplace policies. The Contractor may obtain a copy of this information from the COR.

7.0 Contractor Contact Information

7.1 Offerors shall provide in the space provided below the name, address and telephone number of the office where calls are to be placed:

Name:

Address:

Telephone:

8.0 Contractor Personnel Qualifications:

8.1 The contractor shall provide a Lead Technician to oversee all contract personnel with a minimum of 5 years of documented experience implementing large scale projects equal to or greater than the scope of this project.

9.0 Safety and Fire Prevention

9.1 In the performance of this contact, the Contractor shall take such safety precautions as necessary to protect the lives and health of the occupants of the building. Fire and safety deficiencies, which exist and are part of the responsibility of the Contractor, shall be immediately corrected. If the Contractor fails or refuses to correct deficiencies promptly, the Contracting Officer may issue an order stopping all, or any part, of the work.

10. Parking Policy

10.1 It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA will not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances.

11. Smoking Policy

11.1 Smoking is not permitted within or around the VA Healthcare System facilities, except in designated areas.

12. Contractor Submittals/Insurance Requirements:

14.1 The Contractor shall be required to comply with Federal and State Workers Compensation and liability insurance. Reference FAR clause 52.228-5-Insurance and Subpart 28.307-2-Liability.

12.2 The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

12.3 The Contractor shall be responsible for all damages to property, which may be done by him/her or any employee engaged in the performance of this contract.

12.4 The parties agree that the Contractor’s personnel working as a result of this contract shall not be considered VA employees for any purpose and shall be considered employees of the Contractor. The Contractor shall be responsible for providing: