SOW Boiler Change out.docx

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

Statement of Work:

Change Out of CO’s Quarters Heating System

USCG BASE KETCHIKAN

1300 STEDMAN ST.

KETCHIKAN, ALASKA 99901

PART 1 GENERAL

1.01 INTENT: The intent of this scope of work is for a contractor to provide all peripheral equipment, tools, materials, and labor to replace the existing Weil-McLain GOLD oil-fired water boiler with a combined propane heating system/on demand hot water system at the Commanding Officer's Quarters. This includes reducing the heating zones, removing the existing oil tank and boiler, installing appropriate hookups for a 500 gal tank, inspecting and replacing any damaged waterlines in the crawl space, and ensuring all components are seismically strapped for safety. Contractors shall also supply all necessary warranties, manuals, and a parts list for the new propane heating system Upper Base CO Quarters at US Coast Guard Base Ketchikan 1300 Stedman St. Ketchikan, Alaska 99901.

1.02 SCOPE: Interested contractors should be licensed and factory authorized to inspect and service propane heating systems. The current system is a Weil-McLain GOLD oil-fired water boiler, Model P-468V-WT, with a cast iron heat exchanger and a tankless heater, designed for chimney venting, with a capacity of 180,000 Btu/hr. It is controlled by 12 zones. The scope of work includes:

A. Removal of Existing Systems:

1) Remove the diesel system in its entirety, including the tank, boiler, and fuel lines.

2) Remove the electric water heater.

3) Remove all control valves on baseboards and install straight pipe using copper pro-press (Type-L or better).

4) Remove all excess thermostats (10) and cap in place. Living room and basement rec room thermostats will remain to control the two zones (upstairs and downstairs). Replace thermostats as necessary to ensure compatibility with the new system.

B. Propane Tank Installation:

1) The Government will provide one above-ground 500-gallon propane tank, along with a concrete foundation for its installation.

2) The contractor will install the propane tank, regulator, buried propane line, and ensure it is seismically strapped/grounded.

C. Installation of Propane Heating System:

1) Install a new propane heating system sufficient to heat the home and provide on-demand hot water. The system will include the following Government-Furnished Equipment (GFE):

(a) (1) Rinnai I-Series Combination Boiler

(b) (1) Combi Prim Sec Heating Kit

(c) (1) Condensate Neutralizer Kit

(d) (2) Temperature Controllers (MC-601) in white

2) Ensure proper venting of the unit.

3) Heater can have zones built in or installed external to the unit and mounted to the wall.

4) Convert the existing 12-zone system to a 2-zone system, with one zone controlling the upstairs and the other controlling the downstairs. Provide any necessary pumps for the system.

5) Provide any needed copper piping to tie new system into the old.

D. Recommended Installation Location:

1) The Government recommends installing the new heating system in the crawl space instead of the existing closet.

E. Inspection and Replacement of Waterlines:

1) Inspect all waterlines in the crawl space for any damage and replace them as needed for the new system installation. One large leak has been noted in the middle of the crawl space on the wall adjacent to the mechanical room.

F. Documentation and Warranty:

1) Contractors shall supply any and all warranty and manuals for the propane heating system, as well as a parts list for all components implemented in this project.

G. Materials and Equipment:

1) The Government will furnish the following equipment for installation:

(a) (1) 500-gallon propane tank (above ground)

(b) (1) Rinnai I-Series Combination Boiler

(c) (1) Rinnai I-Series Combi Prim Sec Heating Kit

(d) (1) Condensate Neutralizer Kit

(e) (2) Temperature Controllers (MC-601) in white

(f) (150 ft) of propane line: HOME-FLEX 1 in. CSST x 150 ft. Corrugated Stainless Steel Tubing (11-010150 - The Home Depot).

2) The contractor will supply all other materials, tools, consumable parts, pumps, venting piping, and equipment necessary to complete the installation.

Note: Contractors must ensure all work complies with applicable codes and regulations. Any deviations or additional work must be approved by the Base Facilities Engineer prior to implementation.

1.03 GOVERNMENT FURNISHED: The Government will provide access to electrical outlets for the Contractor to perform work-related tasks and authorize the use of restrooms. All other needs, including tools, materials, and equipment, shall be provided by the Contractor.

1) The Government will furnish the following equipment for installation:

(a) (1) 500-gallon propane tank (above ground)

(b) (1) Rinnai I-Series Combi Prim Sec Heating Kit

(c) (1) Condensate Neutralizer Kit

(d) (2) Temperature Controllers (MC-601) in white

(e) (150 ft) of propane line: HOME-FLEX 1 in. CSST x 150 ft. Corrugated Stainless Steel Tubing (11-010150 - The Home Depot).

1.04 CONTRACTOR FURNISHED: Unless otherwise specified, the Contractor shall furnish all supplies, materials, tools, and equipment necessary for the performance of work under this contract. The Contractor shall only use supplies and materials that are approved by the manufacturer of the equipment and parts being installed. All supplies, materials and equipment used in the work described herein are subject to approval Contractor Officers Technical Representative (COTR).

The Contractor shall furnish to the COTR, prior to the initial application of pesticides, the Safety Data Sheets (SDS) on all chemical products to include trade names, chemical names and a label showing the contents and the use strength of the chemical as applied and antidote thereto.

1.05 PERIOD OF PERFORMANCE: The performance period will commence upon notification by the Contracting Officer (KO) following the provision of Government-Furnished Equipment (GFE). This is anticipated to occur 60 days after the contract award date and period of performance will be 30 days thereafter. Any requests for extensions must be submitted to the KO for approval.

1.06 CONTINUITY OF FACILITIES OPERATION: Perform all on-site work between the hours of 0730 and 1500, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the Contracting Officer or COTR.

PART 2 INSPECTIONS AND ACCEPTANCE

2.01 Contracting Officer: The Contracting Officer has the overall responsibility for the administration of this contract. He or she alone is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, details or delivery schedules. The Contracting Officer may delegate certain technical responsibilities to a technical representative.

2.02 Contracting Officer’s Representative (COTR): will be designated by letter to administer technical aspects of this contract, limited to technical review and approval of work.

Wherever the terms "Authorized Representative of the Contracting Officer", "Inspecting Officer", or "Commanding Officer" appear in the Contract or referenced documents, it shall be taken as reference to the COTR.

The COTR is a representative for the Government with limited authority who has been designated in writing by the Contracting Officer to provide technical direction, clarification, and guidance with respect to existing specifications and statement of work (SOW)/statement of objectives (SOO) as established in the contract. The COTR also monitors the progress and quality of the Contractor’s performance for payment purposes. The COTR shall promptly report Contractor performance discrepancies and suggested Corrective actions to the Contracting Officer for resolution.

The COTR is NOT authorized to take any direct or indirect actions or make any commitments that will result in changes to price, quantity, quality, schedule, place of performance, delivery or any other terms or conditions of the written contract.

The Contractor is responsible for promptly providing written notification to the Contracting Officer if it believes the COTR has requested or directed any change to the existing contract (or task/delivery order). No action shall be taken by the Contractor for any proposed change to the contract until the Contracting Officer has issued a written directive or written modification to the contract (or task/delivery order). The Government will not accept and is not liable for any alleged change to the contract unless the change is included in a written contract modification or directive signed by the Contracting Officer.

If the Contracting Officer has designated an Alternate COTR (ACOTR), the ACOTR may act only in the absence of the COTR (due to such reasons as leave, official travel, or other reasons for which the COTR is expected to be gone and not readily accessible for the day).

COTR authority IS NOT delegable.

PART 3 DELIVERIES OR PERFORMANCE

3.01 PERFORMANCE & DELIVERABLES:

A. General Requirements: The contractor shall conduct an inspection and procure all necessary parts, excluding Government-Furnished Equipment (GFE) materials, within two weeks of contract award. The contractor shall plan for all non-GFE parts and materials to align with the anticipated delivery timeframe of GFE materials, which is expected to occur approximately 60 days after the contract award date. The contractor must plan accordingly to ensure readiness for mobilization upon notification from the Government of the arrival of GFE materials. Any requests for extensions must be submitted to the Contracting Officer (KO) for approval. Upon receipt of all materials, the contractor shall test the functionality of the new propane heating system to ensure that all components are fully operational.

B. Delivery of Goods: Contractor to submit documentation that confirms all materials have been ordered and provide expected delivery dates. All plumbing material and equipment shall be using lead free piping and fitting. All products to be delivered no later than 30 business days after contract award. If any long lead items are discovered, contractor shall inform the KO immediately and provide updated delivery estimates in writing. Rental equipment, if utilized, shall be coordinated through the Facility Engineering office for delivery and storage while waiting for the contractor to mobilize on the work site. Space is limited, and as such, the contractor will not be allowed to store any equipment or materials on the facility without prior approval from the Facility Engineer.

C. Storage: Contractor is responsible for storing all materials in a safe and secure location that prevents damage until the materials are ready to be utilized. Storage is not readily available on Base Ketchikan. If contractor is requesting storage space, they must coordinate the request for space through the KO and Facilities Engineering Department at Base Ketchikan. Request must include square footage of storage requested and duration of storage. Storage must not contain and hazardous materials or waste.