SOW Body Worn Cameras NEW July 2024.docx

Statement of Work for Body Worn Cameras Small Business Administration Office of Inspector General July 24, 2024

1. Background As required by President Biden’s Executive Order on Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety (https: www.whitehouse.gov/briefing-room/presidential-actions/2022/05/25/executive-order-on-advancing-effective-accountable-policing-and-criminal-justice-practices-to-enhance-public-trust-and-public-safety). Per the DHS announcement, “Within 180 days, U.S. Department of Homeland Security (DHS) agencies and offices will draft and issue, or update, their own individual BWC policies that meet or exceed the requirements set forth in the Department-wide policy.”

The U.S. Small Business Administration’s (SBA) Office of Inspector General (OIG) provides independent, objective, and timely oversight to improve the integrity, accountability, and performance of SBA and its programs for the benefit of the American people. OIG seeks to improve SBA programs by identifying key issues facing the agency, recommending corrective actions, and promoting a high level of integrity.

OIG is a member of The Council of the Inspectors General on Integrity and Efficiency(Link is external), an independent entity established within the executive branch.

The Inspector General, a presidentially appointed and Senate-confirmed officer, keeps the SBA Administrator and the Congress fully informed of any problems, recommends corrective actions, and monitors progress in the implementation of such actions.

The two operating components of OIG are the Auditing Division and the Investigations Division. The Auditing and Investigations Divisions each administer their respective activities through field offices around the country. The Management and Operations Division and Office of Counsel support both the Inspector General and the operating divisions by providing human resources, budget, policy and planning, information technology, communications, administration, and legal services, respectively.

Statutory responsibilities OIG is an independent and objective oversight office created within SBA by the Inspector General Act.

The Inspector General Act specifies that the OIG will:

· Promote economy, efficiency, and effectiveness in the management of SBA programs and supporting operations

· Conduct and supervise audits, investigations, and reviews relating to the agency’s programs and support operations

· Detect and prevent fraud and abuse

· Review existing and proposed legislation and regulations and make appropriate recommendations

· Maintain effective working relationships with other federal, state and local governmental agencies, and non-governmental entities, regarding the mandated duties of the Inspector General

· Keep the SBA Administrator and Congress informed of serious problems and recommend corrective actions and implementation measures

· Comply with the audit standards of the Comptroller General

· Avoid duplication of Government Accountability Office activities

· Report violations of law to the U.S. Attorney General OIG also has other significant statutory responsibilities. These include responsibilities under the Small Business Act and the Small Business Investment Act, as well as an increasing number of legislative mandates and government-wide directives.

The mission of the Small Business Administration (SBA) is to prevent and detect fraud, waste and abuse in the department’s programs and operations.

This acquisition is for Body Worn Cameras that are mandated by DHS Executive Order.

2. Objectives The objective of this acquisition is to follow the mandated DHS requirements under the Executive Order. Law enforcement officers are often a person’s first point of contact with our criminal justice system, and we depend on them to uphold these principles while doing the demanding and often life-threatening work of keeping us safe. Per the mandate, OIG agents will need the body worn cameras when conducting their cases. Body worn cameras are one way to address the challenges of law enforcement officers and improve law enforcement practices. The technology, which can be mounted on an officers’ chest area, offers real-time information when used on cases.

3. Scope To service SBA OIG’s needs, we intend to purchase 90 body worn cameras, 90 single bay charging docks, 90 molle mounts and 90 magnet mounts.

The contractor shall provide all resources necessary to accomplish the tasks and deliverables described in this work statement. The contractor shall provide equipment, and onsite training for multiple locations. In addition to assistance with setting up roles, permissions and user accounts in evidence.com.

4. Specific Tasks The contractor will provide the following:

· Base Year Hardware 11507 MOLLE MOUNT, SINGLE, AXON RAPIDLOCK 99

· Base Year Hardware 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 99

· Base Year Hardware 71104 NORTH AMER POWER CORD FOR AB3 & T7 1-BAY DOCK/DATAPORT 90

· Base Year Hardware 73202 AXON BODY 3 - NA10 - US - BLK - RAPIDLOCK 90

· Base Year Hardware 74020 MAGNET MOUNT, FLEXIBLE, AXON RAPIDLOCK 90

· Base Year Hardware 74028 WING CLIP MOUNT, AXON RAPIDLOCK 90

· Base Year Hardware 74211 AXON BODY 3 - 1 BAY DOCK 90

· Base Year Services 85144 AXON STARTER 2

· Base Year Subscriptions 73680 RESPOND DEVICE PLUS LICENSE 90

· Base Year Subscriptions 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 285

· Base Year Subscriptions 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 90

· Base Year Subscriptions 73746 PROFESSIONAL EVIDENCE.COM LICENSE 95

· Base Year Subscriptions 80391 EXT WARRANTY, BODY 3 SINGLE BAY DOCK 90

· Base Year Subscriptions 80496 EXT WARRANTY, BODY 3 CAMERA 90

· Base Year Subscriptions 85760 Auto-Transcribe Unlimited Service 95

· Training for multiple locations.

· Set up of roles, permissions and user accounts on Evidence.com

· ProLicense Bundle includes 95 professional Evidence.com licenses; 2850GBstorage; Evidence.com Unlimited Axon Device Storage; Response Device Plus which allows live streaming of video and LTE upload to Evidence.com’ Auto-Transcribe Unlimited Service and a two year extended warranty for cameras and docks.

5. Deliverables/Delivery Schedule

· Base Year Hardware 11507 MOLLE MOUNT, SINGLE, AXON RAPIDLOCK 99

· Base Year Hardware 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 99

· Base Year Hardware 71104 NORTH AMER POWER CORD FOR AB3 & T7 1-BAY DOCK/DATAPORT 90

· Base Year Hardware 73202 AXON BODY 3 - NA10 - US - BLK - RAPIDLOCK 90

· Base Year Hardware 74020 MAGNET MOUNT, FLEXIBLE, AXON RAPIDLOCK 90

· Base Year Hardware 74028 WING CLIP MOUNT, AXON RAPIDLOCK 90

· Base Year Hardware 74211 AXON BODY 3 - 1 BAY DOCK 90

· Base Year Services 85144 AXON STARTER 2

· Base Year Subscriptions 73680 RESPOND DEVICE PLUS LICENSE 90

· Base Year Subscriptions 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 285

· Base Year Subscriptions 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 90

· Base Year Subscriptions 73746 PROFESSIONAL EVIDENCE.COM LICENSE 95

· Base Year Subscriptions 80391 EXT WARRANTY, BODY 3 SINGLE BAY DOCK 90

· Base Year Subscriptions 80496 EXT WARRANTY, BODY 3 CAMERA 90

· Base Year Subscriptions 85760 Auto-Transcribe Unlimited Service 95 Table 1: Deliverables

Hardware/software

Once with updates

Sharon Johnson

Subscription

Yearly

Sharon Johnson

[Add or delete rows as necessary to capture all requirements.]

6. Inspection and Acceptance The contract will provide all the above items in accordance with the contract and within an agreed time frame.

The government will review, for completeness, preliminary or draft deliverables submitted by the Contractor, and may return them to the Contractor for correction. Absence of comments by the government will not relieve the Contractor of the responsibility for complying with the requirements of this work statement. Final approval and acceptance of deliverables required herein shall be provided to the contractor in writing by the designated government official. The Contractor shall not construe any letter of acknowledgment of receipt as a waiver of review, or as an acknowledgment that a deliverable is in conformance with this work statement. Any approval given during preparation of a deliverable, or approval for shipment shall not guarantee the final acceptance of the completed deliverable.

7. Security The items will be delivered to the Program Coordinator for this initiative, Sharon Johnson only. She is responsible for inventorying, tracking, distribution of all equipment related to this initiative.

8. Physical Security The Contractor shall establish and comply with appropriate administrative, technical, and physical safeguards to protect all Government data, property, facilities, and personnel.

i. Data All electronic data and documentation provided or made accessible by the Government, and all electronic data and documentation produced during performance of the services associated with this award are the property of, and are owned by, the Government.

The Contractor shall not disclose and must safeguard all data and personnel work products that are obtained or generated in the performance of this contract. The Contractor shall not access data or documentation that is not required in the performance of services awarded via this contract/task order, even if the data or documentation is available to contractor personnel. The Contractor shall immediately report any instance of non-compliance with this requirement to the Contracting Officer.

The government may authorize contractor access to controlled, sensitive, classified, or other government information for use in performance of this contract. The term “government information” includes information furnished by the government and information acquired or developed by the contractor in performance of the contract. The contractor shall provide immediate written notification the Contracting Officer if a breach of any of the requirements in this section occurs.

The contractor shall not publish or otherwise divulge government information, in whole or in part, in any manner or form, or authorize or permit others to do so, taking such measures as are necessary to restrict access to such information to only those employees needing the information to perform work required by the contract, i.e., on a “need to know” basis. The contractor is cautioned that its employees and subcontractors have no blanket authorization for access to government information based on their employment status.

Government data, including electronic data, shall not be removed from the Government facility without the express permission of the Contracting Officer or the Contracting Officer’s Representative. Government data including documentation shall be surrendered to the Government upon contract completion and upon request. Government personnel, including government security personnel, have the express right to inspect documentation for any reason and at any time during the term of this award. The contractor shall ensure that direct and subcontract employees:

· Only access information required to perform their tasks as specified in this contract, and do not access information that is not required to perform these tasks.

· Ensure continuous government access to their work product in support of this contract.

· Do not email government information to non-government email accounts.

· Do not discuss government information with non-government personnel (including the contractor employee’s management).

· Do not remove, or conspire to remove, government information out of a government facility or system, either physical and electronic, without written Contracting Officer or Contracting Officer Representative authorization.

· Comply with non-disclosure agreements.

· Protect the confidentiality of government information, and do not disclose government information to any unauthorized person.

ii. Facilities The contractor and all associated subcontractors’ employees shall comply with all facility access and use policies and procedures, including security policies and procedures. Questions shall be referred to the Contracting Officer’s Representative. The contractor shall provide all information required for background checks to meet facility access requirements. The contractor shall comply with all personal identity verification requirements associated with facility access. Should the security procedures at any individual facility change, the Government may require changes in contractor security matters or processes.

iii. Property and Personnel The Contractor shall report threats to government property and personnel employed by or supporting the Government.

To help ensure the protection of the life and health of all persons, and to help prevent damage to property, the Contractor shall comply with all Federal, State, and local laws and regulations applicable to the work being performed under this contract. These laws are implemented or enforced by the Environmental Protection Agency, Occupational Safety and Health Administration (OSHA) and other regulatory/enforcement agencies at the Federal, State, and local levels.

The Contractor agrees to use only qualified, responsible, ethical, and capable people to perform the work. Contractor employees shall always perform services in a professional, ethical manner. Unprofessional, unethical, or threatening conduct will not be tolerated. Contractor employees with knowledge of unprofessional, unethical, or threatening behavior or conduct by any person shall immediately report such behavior or conduct to the Contractor. The Contractor shall immediately report receipt of a report concerning such behavior or conduct to the Contracting Officer.

The contractor and its employees shall only conduct business covered by this contract during periods paid for by the government and shall not conduct any other business on government premises or government time. The contractor shall not use government time, equipment, materials except for the express purpose of providing government support.

Contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties shall identify themselves as Contractors to avoid creating an impression that they are Government officials. The Contractor shall also ensure that all documents or reports produced by the Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

The Contractor shall, at its own expense, immediately remove employees who have displayed or are displaying or engaging in unprofessional, unethical, or threatening behavior or conduct. The Contracting Officer may require that the Contractor remove from the job at its own expense, employees who jeopardize or interfere with mission accomplishment, or endanger or threaten to endanger persons or property, or whose continued employment under this contract is inconsistent with the interest of agency security.

b. Information Technology (IT) Security Requirements

c. Personnel Security Requirements

Once the BWCs have been purchased, ID Ops will plan multiple in person training sessions across the regions. Agents will be trained on SBA OIG policy, proper use, uploading and sharing video via Evidence.com. ID Ops has identified a BWC Program Manager, who will oversee implementation and ensure proper training, use, storage and auditing of this program.

9. Packaging, Packing, and Shipping The contractor shall ensure that all items are preserved, packaged, packed, and marked in accordance with best commercial practices to meet the packing requirements of the carrier and to ensure safe and timely delivery at the intended destination. All data and correspondence submitted shall reference:

· Contract/order number

· Small Business Administration

· Program office name

· Contracting Officer Representative Name

· Description of the items contained therein

10. Government Furnished Property/Equipment/Information N/A

11. Type of Contract The Government anticipates award of a Firm Fixed Price contract.

12. Period of Performance The period of performance consists of a base and four option periods.

Table 2 – Period of Performance

13. Place of Performance Items will be sent to the Program Coordinator.

14. Hours of Operation N/A

15. Travel and Other Direct Costs (ODC) N/A

16. Key Personnel N/A.

17. Conflicts of Interest No potential organizational conflicts of interest have been identified by the government. The contractor shall ensure that neither the contractor or any subcontractor is biased because of financial, contractual, organizational, or other interests which relate to the work under this contract. The contractor agrees it will make an immediate and full disclosure, in writing, to the Contracting Officer of any potential or actual organizational conflict of interest or the existence of any facts that may cause a reasonably prudent person to question the contractor's impartiality because of the appearance or existence of bias or an unfair competitive advantage. Such disclosure shall include a description of the actions the contractor has taken or proposes to take to avoid, neutralize, or mitigate any resulting conflict of interest.

18. Transition Plan N/A