SOW BLDG 4 walk in cooler Rev.docx

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

SCOPE OF SERVICES FOR

BUILDING 4 WALK-IN COOLER REPAIR

RFQ: 70Z02423Q0000154

UNITED STATES COAST GUARD

FIRST DISTRICT

BASE BOSTON

COMMANDING OFFICER

UNITED STATES COAST GUARD

BASE BOSTON

427 COMMERCIAL ST

BOSTON MA 20109

Contents

1. Introduction/Background Base Boston has multiple buildings that house many commands that preform a myriad of Coast Guard Missions. Building 4 houses a Galley with Walk-in Coolers that store perishable food for the crew of those missions. There are Currently three walk-in coolers that currently do not work and require replacement. This project will repair walk-in cooler number two by installing a new evaporator, a 3hp condensing unit, and new Line sets to get Walk-in cooler number two to work. This project is subject to Prevailing Wages, the Davis-Bacon Act, and the Buy American Act.

2. Scope of Work

1. The contractor shall provide all tools, material, and labor to Replace walk-in cooler number two’s evaporator and condensing unit next to the existing unit and shall include the following

a. 3hp 208/230v 3ph 20amp MOP Condensing Unit

b. 208/230v 1ph evaporator

c. Time clock/digital t-stat/solenoid

d. Solenoid coil/TXV

e. Remove existing line sets

f. Install and seal new Line sets and Freon

g. Perform a leak test, pull vacuum, start and set controls to proper operation.

2. Damaged items will be reviewed with the Contracting Officer’s Representative (COR) and repaired or replaced by the Contractor at no additional cost to the Government.

3. Following completion of install, contractor is responsible for cleaning the work area. Contractor shall clean all surfaces to satisfaction. Final walkthrough will be coordinated with the COR.

4. All work shall be accomplished to code in the specified fields and with the best standard practices. Workman shall be thoroughly experienced and certified in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the COR. Supervisor contact and qualifications shall be submitted for approval and record.

5. The contractor shall have all materials, equipment, and personnel required to perform the work at the site prior to the commencement of the work.

3. SITE VISIT:

Bidders may do a site visit prior to bidding; only one site visit will be held on July 19, 2023 at 1:30 pm and will be coordinated by the COR. Contact Ryan J. Dietrich at Ryan.j.dietrich@uscg.mil with a copy to Benjamin Syrstad at Benjamin.r.Syrstad@uscg.mil to be added to the site visit list.

4. Safety

1. Unforeseen Hazardous Material

a. If material(s) that may be hazardous to human health upon disturbance are encountered during construction operations, stop that portion of work and notify the COR immediately. If material is not hazardous or poses no danger, the Government will direct the Contractor to proceed without change. If material is hazardous and handling of the material is necessary to accomplish the work, the Government will issue a modification pursuant to FAR 52.236-2 Differing Site Conditions. The US Coast Guard does not have test reports for known hazardous materials in the work areas.

5. Period of Performance

1. The overall period of performance is 30 days after the award date.

2. Preconstruction meeting will be coordinated with the COR.

3. Work may be performed between 0600-1600. Spaces adjacent to the damaged areas on the third deck will be occupied during construction. No work shall be allowed on weekends or holidays without prior approval by the COR.

6. Award It is the governments’ intent to make award to the low cost responsive offered through issuance of a firm fixed price contract.

a. Under FAR 4.1103 prospective contractor shall be registered in System Award Management (SAM) prior to award. Failure for contractor to be registered in (SAM) shall result in Contracting Officer to proceed with next successful registered contractor. Website: www.sam.gov

7. Invoicing Invoices shall be uploaded Invoice Processing Platform (IPP) and account can be created at https://www.ipp.gov.To ensure proper payment, all invoices shall have requisition number/purchase order number, company name and address, UEI number, invoice number and date clearly indicated on your invoice. It is recommended that the contractor attach a copy of the Purchase Order Contract to their invoice(s).

a. The contractor shall itemize invoices with the appropriate corresponding CLIN as listed on the Purchase Order (PO).

8. ACCEPTANCE:

The Government will take acceptance once all the work has been completed and/or is operating, and all safety features are functioning within proper limits. Site has been cleaned of all construction debris and removed from the base.

9. WARRANTY:

Vendor shall provide a minimum, one year workmanship warranty and three-year parts/materials warranty.

10. Base Access

1. The contractors shall provide an access list of personnel authorized access to the base and work area 48 hours before starting work. All persons must have/present a valid government issued ID to enter the base, there will be no exceptions. Deliveries of materials and equipment can be via the USCG loading dock when not in use by the USCG. Minimize vehicles brought onto the base to only 2 vehicles per day. A site-specific access list will be provided to the contractor upon request.

2. The contractor may utilize the loading dock on the first floor of Building 8.

11. General

1. Inspection

a. The COR will be available on site unless otherwise determined. The contractor shall fully inform the COR of day-to-day activities and plans 48 hours in advance of work.

2. Coordination with the Coast Guard and other Contractors

a. Other projects may be in progress during this contract execution. In the event of conflicts, arrangements will be made to coordinate all activities between other contractors and/or Coast Guard personnel. The COR will make every attempt to provide notice of changes at least 24 hours prior to established dates to allow for revisions to the schedule.

b. Areas of the facility not under construction shall remain in operation during construction. Keep all construction activities and personnel clear of facility operations. Coast Guard operations shall take priority if conflicts are present.

3. Operation of Government Facilities

a. The facility may have Government personnel working in certain areas during the execution of the contract. The Coast Guard will keep interference with the contractor’s operation to a minimum. However, the contractor shall take precautions to see that no debris, materials, equipment, or personnel shall endanger the safety of Coast Guard or other personnel working in the area.

4. Methods of Materials Qualifications

a. To demonstrate that the materials to be used in this project conform to these specifications and the Buy American Act, the contractor may pursue any of the following:

i. Certificates of compliance with specification requirements signed by an authorized officer of the manufacturer or processor of approved trade association involved. Such certificates shall show the name and address of the contractor and the name and location of the project. The certificate shall be accompanied by all supporting product data so that adequate evaluation by the Government can be made.

ii. Labeling by the manufacturer on unbroken/unopened containers.

iii. Official marking or labeling by recognized grading organization or national code association indicating compliance.

5. Temporary Utilities and Controls

a. Temporary utilities (e.g., electricity and water) will be provided by the Government at no cost to the contractor. The contractor shall provide and remove at no cost to the Government, all additional equipment and other apparatus necessary to serve the work site. The government makes no guarantee as to quality, quantity or continuity of such services and will not be liable for any effects these services have on contractor’s equipment or the progress schedule.

b. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays unless otherwise directed by the COR. Submit request in writing to the COR at least 10 full working days prior to such work. Conform to procedures required in paragraph WORK OUTSIDE REGULAR HOURS.

6. Sanitary Facilities

a. The contractor may utilize sanitary facilities located on the first floor of Building 8; specific location will be shown by COR at the start of the project. If additional sanitary facilities are needed, the contractor shall provide and remove temporary facilities at no cost to the Government, with location coordinated with the COR. The government makes no guarantee as to quality, quantity or continuity of such services and will not be liable for any effects these services have on contractor’s equipment or the progress schedule.

7. Removals

a. All rubbish and trash created as a result of fulfilling these specifications shall be removed from the site daily at contractor’s expense or as otherwise dictated within this scope. The contractor is responsible for the transfer of material to and from the worksite and/or dumpster area as well as any debris caused in-between.

8. Delivery Storage and Handling

a. The contractor shall deliver all materials to the job site in the manufacturer’s sealed and undamaged containers or wrappings and place in designated storage/lay down areas. Damaged materials shall not be used.

9. Cleanup

a. The contractor shall remove all scraps and debris generated by this operation by the end of each working day. After each job completion/installation/etc. the area shall be cleaned. All debris shall be removed and disposed of in accordance with applicable City, State and Federal Laws.

b. At the completion of the project all spaces must be cleaned and disinfected.

10. Smoking

a. All contractor and subsequent employees shall not smoke cigarettes, cigars, vapes, and/or pipes in any Government Building or within 50ft of thereof. Smoking outside the building will be permitted past the 50ft mark and/or in designated areas only. The contractor shall be responsible for maintaining a clean environment in the designated smoking areas if used.

11. Protection of Existing Structures, Utilities, Work

a. The contractor shall supply and maintain protective measures against damage to existing structures, utilities, or interruption of any service. Failure to do so may result in cessation of all work. All damages or interruption of utilities serves resulting from failure to take necessary precautions shall be repaired or restored at no additional cost to the Government.

12. Submittals Contractor shall provide submittals as pdf or word documents to the US Coast Guard for approval, prior to ordering any of the materials. The contractor must receive in writing from the US Coast Guard that the submittals are approved prior to ordering the associated materials.

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