SOW Bldg 374 Roof Replacement 060724.pdf

Foreign Disease -Weed Science Research Unit Fort Detrick, Md 21702 Building 374 Roof Replacement July 12, 2024

STATEMENT OF WORK

1. PROJECT TITLE: Building 374 Roof Replacement

2. PROJECT LOCATION: Foreign Disease-Weed Science Research Unit

1301 Ditto Avenue

3. INTRODUCTION

The USDA, Agricultural Research Service, Foreign Disease-Weed Science Research Unit has two distinct missions united by a common relationship to plant pathology and the unit’s unique Biosafety Level 3 (BSL-3) plant pathogen containment laboratory and greenhouse facilities.

The mission of the foreign disease program is to develop techniques for the rapid detection and identification of new and emerging crop pathogens, and to provide fundamental information on the biology and epidemiology of emerging pathogens for risk assessment and disease management strategies including the development of resistant plants.

The mission of the weed biological control program is to collect foreign pathogens overseas from weeds in their native habitat, and to evaluate, characterize and release the pathogens in the U.S.

for biological control of introduced weeds, leading to improved, sustainable weed control practices in agricultural systems with reduced dependence on chemical herbicides.

4. BACKGROUND

Building 374, the Plant Pathogen Containment Headhouse/Greenhouse at Fort Detrick, Maryland is a BSL-3 high containment facility with change-in/change-out protocols. The facility is located on a Military base. The building consists of laboratory and office space areas.

Scientists study high impact domestic and foreign pathogens in the laboratories of Building 374.

The building was originally constructed in the mid-1950s, and it was last renovated in 2015. The roof is estimated to have been replaced in 1995. During the 2015 renovation, only areas around roof penetrations and flashing were replaced.

The building roof is past its statistical useful life and shows visible signs of wear. A roof inspection conducted in October 2020 (refer to Attachment 1 Roof Inspection Report) rated the roof condition poor and recommends replacing the roof within the next 2 years.

The normal Building operating hours are Monday through Friday from 7:30am to 4:00pm.

5. PROJECT SUMMARY

The United States Department of Agriculture (USDA), Agricultural Research Service (ARS), Foreign Disease-Weed Science Research Unit intends to replace the roof of its’ Building 374 located at Fort Detrick, Maryland. The project consists of removing the existing asphalt shingles roof system to the deck, repairing damaged decking, installing approved roofing system, and accessory other tasks as specified.

Building 374 is registered as a BSL-3 facility. Almost all the project work is conducted outside the building containment area. Any repair work within the building containment areas requires special decontamination measures and stringent hygiene regiment requirements. The research activities carried out in this building cannot be disrupted during the roof replacement activities.

6. TECHNICAL REQUIREMENTS

The Contractor shall provide all labor, insurance, permits, tools, material, equipment, testing, disposal, and travel to complete the roof replacement. The Contractor shall complete all tasks by properly trained and licensed personnel or subcontractors in accordance with the terms, conditions, and specifications contained in these documents.

Using the recent roof inspection report, the following work is to be undertaken to replace the roof system:

1. The contractor shall remove the entire roof to the bare wood decking of approximately 7,600 square feet (sf).

2. Inspect wood decking and repair/replace no more than 380 SF (approx. 5% of the roof).

3. Remove existing gutters and down spouts and replace with new gutters and down spouts of proper size to maintain proper drainage. Contractor shall perform calculations to determine the required gutter and downspout sizes to handle the rainwater runoff and submit to the Contracting Officer for approval.

4. Remove all flashing and replace with new flashing.

5. Remove all rooftop sealant and apply sealants that shall be compatible with approved new roofing system.

6. Remove existing roof fascia. Replace it with new wood fascia, properly anchored to building structure, of the same dimensions as existing and it shall be painted with Alkyd semi-gloss exterior paint of one coat exterior primer and two coats of finish exterior paint. Color shall be selected and approved by Contracting Officer.

7. Any existing exposed soffits shall be replaced with Alkyd semi-gloss exterior primed and painted wood material, matching the color of the fascia.

8. Replace exterior wood trim with the same configuration and paint with the same exterior paint and the same color as the fascia (96 LF).

9. The new roof shall consist of drip edge at the eves and rakes, a self-adhesive ice and water shield, mechanically attached synthetic underlayment, and asphalt shingles.

The ice & water shield shall be installed as recommended by the asphalt shingle manufacturer and conform with ASTM D1970 & UL 997. The synthetic underlayment shall be compatible with the ice/water shield and shingles. The following approved ice/water shields are:

a. GAF Ice & Water Shield Weather Watch

b. Grace Ice & Water Shield

c. Owen Corning Ice & Water Shield.

Or approved equivalent.

If additional work is found to be necessary, the Contractor shall notify the Contracting Officer for approval prior to undertaking any additional work.

During the repair work, the contractor shall arrange temporary measures to maintain security of the building and protect the building from any leakage, rain, dust, and other external elements by properly planning the work or other methods approved by location management (See Specification Section 01 14 00, part 1.2.4.1) regarding water intrusion. The building will be operational during the repair works. The repair work shall not disrupt the ongoing research in the building.

A third-party quality assurance (QA) contractor may be hired by the Government to provide QA services for this project. Construction Contractor shall coordinate planning and execution of major project activities with the QA contractor and provide them with advance notice to review work and/or visit the site.

The Contractor shall keep the work premises clean, free of accumulations of waste and rubbish, as well as construction material, to the extent possible and practical, during the period of performance and at the time of final inspection and acceptance. All activities, including access to the site, must be closely coordinated with the location management and military in advance.

Since repair and warranty work may involve interior repairs from within the containment area, the contractor will need to develop and submit for government approval a Biosafety Plan, using Biosafety Plan Template (Attachment 3), in accordance with the Select Agents and Toxins Biosafety/Biocontainment Plan Guide (Attachment 4). The Contractor shall handle all the work that falls within the BSL-3 containment area in accordance with the requirements set forth in the approved Biosafety Plan and project specification (Attachments 2).

7. SITE SPECIFIC MEASURES

Building 374 is a BSL-3 high containment facility. BSL‐3 space must have sealed interior finishes and sealable doors to contain gaseous biological decontamination. Any duct penetrations, electrical conduits, utility access and other passages through the roof must be sealed to assure isolation of the space environment. Any joints and seams that are created in the interior of the building because of the roof work must be sealed immediately and reported to the location management and COR.

Since the building is located within a military complex, the contractor is required to plan and implement specific measures. For example, Contract, commercial and/or work vehicles must access Fort Detrick via Nallin Farm Gate. Proceed to the Vehicle Search Area (VSA) Bldg.

9100. All contract and commercial vehicle drivers will be vetted at the VSA. Contractor vehicles will have company name visible on outside of vehicle and all contractor personnel shall have company badge visible on him while within FT. Detrick. The contractor shall coordinate additional military site required measures with the location management.

8. PROJECT SCHEDULE

The period of performance shall be Ninety-eight (98) calendar days after receiving the Notice to Proceed (NTP) from the Contracting Officer.

The Contractor shall provide a project schedule within Fifteen (15) calendar days after the date of receipt of award towards ensuring work is successfully completed within the period of performance. At minimum, the schedule shall include project milestones, for each task, to include, but not be limited to:

• Notice to Proceed Date

• Submittal Submission Date

• Government Review Time (2 weeks)

• Submittal Approval Date

• Construction Start Date

• Construction End Date

• Substantial Completion

• Final Acceptance

• Warranty End Date

• Final Warranty Inspection Date

9. SUBMITTALS

Provide submittals to the Government well in advance of utilizing the material on the project to give enough time for review and approval. Do not purchase any material without Government approval of the submittal. Distribute product submittals to CO, COR, EPM, and Location Monitor (LM) in pdf format via email.

Comments and approval of the submittals by the Government shall not be construed as releasing the Contractor from compliance with the specified requirements herein or any applicable Codes.

10. SITE VISIT

Bidders are strongly encouraged to visit the site of the proposed work and review the existing conditions relating to construction and labor, and to be fully informed as to the facilities involved, and the difficulties and restrictions that may affect the performance of the Contract.

Failure to visit the site will not disqualify bidder. However, change order requests for items that could have been reasonable ascertainable from a site visit (and included in a bid) will be reviewed by the Government and evaluated accordingly.

11. WARRANTY

All work of the Contractor shall be guaranteed for workmanship and material failures for a period of Five (5) years from the date of final acceptance of the work. The contractor shall submit all product warranty documents to the COR. The ice/water shield, synthetic underlayment, and asphalt shingles shall have a Manufacturer’s warranty of Thirty (30) years.

All copies of warranty information shall be given to the CO with copies to the COR and LM.

12. CONTACT LIST:

Role Name and Address Phone E-Mail Address

Contracting Officer (CO)

Mark Volk 1815 N. University Peoria, IL 61604

309-681-6618 Mark.Volk@usda.gov

COR Wayne Shekailo 32904 Reba Road Millville, DE 19967

302-854-8296 wayne.shekailo@usda.gov

EPM Arnold Weitzman, PE North Venice, FL 34275

941-586-0671 arnold.weitzman@usda.gov

Administrative Officer (AO)

Candace Wilson

USDA, ARS, FDWSRU

1301 Ditto Ave Fort Detrick, 21702

301-619-2922 Candace.Wilson@usda.gov

Research Leader

Jo Anne Crouch

USDA, ARS, FDWSRU

1301 Ditto Ave Fort Detrick, 21702

301-619-7344 Joanne.crouch@usda.gov

Biosecurity Officer

Emily Smallwood

USDA, ARS, FDWSRU

1301 Ditto Ave Fort Detrick, 21702

240-888-8499 Emily.smallwood@usda.gov

Facilities Operations Specialist – Location Monitor

(LM)

Diana Sherman

USDA, ARS, FDWSRU

1301 Ditto Ave Fort Detrick, 21702

240-772-2757 Diana.sherman@usda.gov

Area Safety and Occupational Health Officer

Bonnie Di Salvo

USDA, ARS, NEA, FSRP

600 E. Mermaid Lane Wyndmoor, PA 19038

215-233-6592 bonnie.Disalvo@usda.gov

Area Property Management Officer

Phoebe Bordelon

USDA, ARS, NEA, FSRP

1115 Fairway Circle, Brackettville, TX 78832, 979-436-6411

Phoebe.Bordelon@usda.gov

Contractor TBD mailto:Mark.Volk@usda.gov mailto:onnie.Disalvo@usda.gov

13. BID PROPOSAL BREAKDOWN

The Contractor shall provide a breakdown of the various trades for labor and material with separate line items for Project Management, Overhead, Profit, Insurance and Bonds in sufficient detail to indicate an understanding of the project requirements.

14. ATTACHMENTS:

Attach 1 - Roof Inspection Report 12-07-2020.pdf Attach 2 - Specifications Building 374 Roof Replacement Attach 3 - Biosafety_Template.docx Attach 4 - Biosafety_Guidance.pdf Attach 5 – Form 190-13 Fort Detrick Installation Access Badge Request Attach 6 – Parapet Photos Attach 7 – Existing Drawings