SOW Bldg 250 Furniture Move - CAO 22 APR 2024.pdf

Statement of Work

Page i

Building 250 Furniture Move

(Travis AFB, CA)

Page ii

Table of Contents

1.0 Background

2.0 Scope

3.0 Description of Services

3.1 General Services

3.2 Installation and Removal Services

3.3 Inspection/Acceptance Checklist

4.0 Government Furnished Property/Support

5.0 Site Conditions

6.0 Voluntary Protection Program (VPP)/Safety

7.0 Base/Installation Specifics

Statement of Work –Building 250 Furniture Move

1.0 Background

The contractor shall provide all labor, tools, materials, supervision, and hardware to support removal of all furniture from the second floor of Building 250, located at 510 Hickam Ave, Travis Air Force Base, CA and relocating it to Building P-3, located at 400 Burgan Blvd, Travis Air Force Base, CA The work generally includes but is not limited to:

- Disassembly of desks and disconnection of electrical whips.

- Packing of furniture to prevent damage and wear to be made available for future use.

- Re-assembling of desks and other furniture at the new location.

2.0 Scope

Contractor shall provide all resources necessary to accomplish the deliverables in this Statement of Work (SOW), except as otherwise noted. The overall purpose of this requirement is to relocate furniture to make the facility ready for new users.

3.0 Description of Services

3.1 General Services

Coordination and movement of up to 300 articles of furniture to include desks, chairs and filing cabinets/shelves. No warranty required.

3.1.1 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to relocate furniture.

3.1.2 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Statement of Work (SOW).

3.1.3 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

3.1.4 The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award.

The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

3.1.5 All contractors shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state identification, to meet local Air Force security requirements. In the event that contractors do not have a valid Real ID, contractor should reach out to base two weeks prior to start of installation to determine what identification will be required to gain base access.

3.1.6 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

3.1.7 The contractor shall provide customer service during normal duty hours, 0730- 1630 hours, Monday through Friday; except for federal holidays.

3.1.8 Recognized US Federal Holidays are as follows: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, and Christmas. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

3.1.9 When the contractor desires to work other than standard times, a written request shall be submitted to the Government Acceptor for approval. Written approval from the Contracting Officer must be received before proceeding with the work. The request shall be submitted at least five (5) work days prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

3.1.10 The contractor shall provide alternate work locations for employees or allow employees to take vacation during designated Government non- work days or other periods where government offices are closed.

3.1.11 All Air Force inquiries shall be responded to by a contractor representative within two business days.

3.1.12 Meetings may periodically be held between top level base personnel and contractor management to discuss contract status. The CO will notify the contractor in writing in advance of the place and time of required meetings.

3.1.13 Vehicle registration, proof of insurance and a valid driver’s license shall be presented to gain base access.

3.1.14 The contractor shall be responsible for coordination of an escort through any controlled areas through the assigned Government Acceptor.

3.1.15 Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the Government Acceptor in accordance with the local security forces policy.

3.1.16 The contractor shall maintain the capability to surge in the event of unforeseen circumstances such as extended duty hours, travel, classes and education, and mission related surges.

3.1.17 The contractor shall maintain continuity between the support operations at Travis AFB, CA and all other assigned performance locations and the contractor’s corporate offices. The contractor shall provide the necessary resources to manage and administer the contract. The contractor shall, as a minimum, maintain a single point of contact for this effort to be available in person to the Travis AFB Planning Center Chief, during the same business day.

3.1.18 The contractor shall provide for the management and support of personnel, to include: making necessary arrangements for employees required to travel;

supporting personnel co-located on Travis AFB, CA with additional resources, expertise, advice; necessary infrastructure to support work to be accomplished off-base; conducting personnel meetings; providing administrative support for employees in a timely fashion; and providing facility and staff security requirements.

3.1.19 All personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

3.1.20 Services shall include site evaluation to ensure all structural and other anomalies are taken into account.

3.1.21 Contractor shall make the government aware of any discrepancies to existing conditions not previously identified.

3.1.22 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

3.1.23 The contractor shall maintain accountability and control of any keys provided and shall return them to the Government Acceptor upon completion of work.

Duplication of keys or other means of access is not authorized.

3.1.24 The contractor shall prevent its personnel from entering any area other than the designated work area.

3.1.25 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

3.1.26 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

3.2 Installation and Removal Services

3.2.1 The contractor shall install systems in accordance with the design developed by the contractor and approved by the designated government project manager.

3.2.2 Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

3.2.3 The contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials. Contractor shall not repair damage to finishes but will be responsible to pay for damages.

The government will make repairs and back charge the installation contractor.

3.2.4 The contractor shall uncrate/unpack items and perform required assembly in accordance with the manufacturer instructions.

3.2.5 Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the authorized government representative and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Government Acceptor.

3.2.6 Services shall include removal of packing materials from the installation.

3.2.7 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled wherever possible.

3.2.8 The contractor shall maintain environmental controls when working in any Air Force facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

3.2.9 Light fixtures shall have appropriate lamps and be in working order.

3.2.10 The contractor shall provide all components, completely assembled, installed, and operational.

3.3 Inspection/Acceptance Checklist

Validation between the contractor and the Government Acceptor that all work has been completed according to manufacturer guidelines and customer specifications.

3.3.1 A post-work walkthrough shall be coordinated with the contractor’s authorized representative and Government Acceptor and/or Government Project Manager.

3.3.2 All areas requiring correction shall be documented in a punch list by the contractor and provided to the authorized government representative upon completion of a joint walk through by the contractor and authorized government representative.

3.3.3 A final walkthrough will be performed with the contractor and the Government Acceptor and/or Government Project Manager to ensure all punch list items have been addressed to the satisfaction of the Government Acceptor.

3.3.4 Upon completion of all contract requirements, the contractor will submit to the Government Acceptor the Inspection/Acceptance Checklist and/or documentation of completed punch list items. The Government Acceptor will complete the Inspection/Acceptance Checklist and return it to the contractor.

The Contractor may then submit a final invoice in the Wide Area Workflow system (WAWF) (https://wawf.eb.mil/) and will attach an electronic copy of the signed Inspection/Acceptance Checklist to the invoice submission.

4.0 Government Furnished Property/Support

4.1 Base support includes Government-controlled working space and utilities.

4.2 No Government Furnished Property will be issued under this contract.

5.0 Site Conditions

5.1 Standard site conditions shall be considered those that include:

5.1.1 Parking and loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to area

5.1.2 Threat condition level of the base is Bravo. This requires dealer personnel to get base access in order to complete the work.

5.1.3 Includes electric power, working lights, heating and air conditioning

5.1.4 Current and correct drawings of the building floorplan

5.1.5 A building ready for the removal of required furniture

5.2 Contractor shall notify the Contracting Officer of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price.

6.0 Voluntary Protection Program (VPP)/Safety

6.1 Voluntary Protection Program: The Air Force is part of the AOSHA VPP. All contractors are required to familiarize themselves with the requirements of the VPP.

Information on VPP can be accessed at http://www.osha.gov/desp/vpp/index.html.

7.0 Base/Installation Specifics

7.1 All commercial trucks must enter through South (Commercial) Gate, which is off of

Scandia Road East of CA-12 in Fairfield, for inspection. In accordance with the Installation Security Forces Squadron, base entry procedures must adhere to delivery vehicle process requirements mandated by the Wing (contact 707-424- 1462 ext 3 for more info). Once at the South (Commercial) Gate, the driver must have a current pass from Building 615 (Visitor Control Center), at Air Base Parkway just east of Parker Road in Fairfield, and be able to show:

• A current Vehicle Registration

• A current Proof of Insurance

• A valid and current Driver's License for the driver

• A valid and current Driver's License or other State Identification for any passenger(s) in the vehicle.

7.2 Gate Procedures:

• Once at the South (Commercial) Gate, be prepared to exit the vehicle and allow for vehicle inspection. At this time you may ask for directions to your final destination.

• If the final destination requires the driver to leave the South (Commercial) Gate and re-enter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

• Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

• This procedure will occur each time a commercial truck requests access to the base.

7.3 Current service contract to get delivery driver and the vehicle on base. Service contract must include the AF installation name, date of anticipated work, and specific destination (including building number, street address, and point of contact information).

7.4 Personnel should have the following items when entering an installation:

• Current Registration for all vehicles

• Current Proof of Insurance for all vehicles

• Valid driver’s license for each driver

• Valid driver’s license or other state identification for each passenger

• Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID, Building 615.

• The sponsor must state the guest's purpose and destination. It is the responsibility of the contractor to validate this need with their government POC prior to their http://www.osha.gov/desp/vpp/index.html arrival so as to coordinate the arrival time accordingly. Sponsors may request that a pass be applicable for multiple days if needed.

7.5 To sponsor 10 or more people, a typed list of those people must be submitted by the Government Acceptor in Word or Excel format, stating LAST NAME then FIRST NAME of each person. The sponsor must submit that list to Pass & ID, Building 615, no fewer than five work days prior to the anticipated arrival. Names listed must be complete names, (no nicknames), and correspond to the names on the state ID for each person.

7.6 Mission Essential Services: Contractors are not considered mission essential.

7.7 Prohibitions: Firearms may not be brought on base under any circumstances.

Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.