SOW_BLDG 210 HVAC Condenser Replacement.pdf

STATEMENT OF WORK

FOR

CONDENSER REPLACEMENT BLDG. 210

CAMP STANLEY STORAGE ACTIVITY

BOERNE, TEXAS 78015

DATE:

18 OCTOBER 2024

TABLE OF CONTENTS

1.0 DEFINITIONS…………………………………………………………………………………………………………………………..3

1.1 ACRONYMS…………………………………………………………………………………………………………………...4-5

2.0 DESCRIPTION OF SERVICES……………………………………………………………………………………………………..5

3.0 BACKGROUND………………………………………………………………………………………………………………………..6

4.0 REQUIREMENTS……………………………………………………………………………………………………………………..6

4.1 HVAC DEMOLITION…………………………..………………………………………………………..…….………………..…6

4.2 HVAC INSTALLATION…………….……………………………..……………………………………………………………..6-7

5.0 CODES AND STANDARDS………………………………………………………………………………………………..………7

6.0 CONTRACTOR QUALITY REQUIREMENTS………………………………………………………………………….……..8

6.1 EMPLOYEES…………………………………………………………………………………………………………………………….8

6.2 MATERIALS…………………………………………………………………………………………………………………………….8

7.0 CONTRACTOR QUALITY CONTROL………………………………………………………………………………………….8

8.0 CONTRACTING OFFICERS REPRESENTATIVE (COR)/QUALITY ASSURANCE……………………………….8

9.0 GOVERNMENT ADMINISTRATIVE OVERSIGHT…………………………………………………………………….….8

10.0 SUBMITTAL REQUIREMENTS………………………………………………………………………………………………….9

11.0 SAFETY & ENVIRONMENTAL REQUIREMENTS…………………………………………………………………….….9

12.0 NON-PERSONAL SERVICES…………………………………………………………………………………………………9-10

13.0 CONTRACTOR PROJECT MANAGEMENT………………………………………………………………………………..10

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TABLE OF CONTENTS (CON’T)

14.0 HOURS OF OPERATION…………………………………………………………………………………………………………10

15.0 PERIOD OF PERFORMANCE……………………………………………………………………………………………….…10

16.0 CONTRACTOR SCHEDULE……………………………………………………………………………………………………..10

17.0 GOVERNMENT FURNISHED PROPERTY OR EQUIPMENT………………………………………………………. 10

18.0 OPERATIONAL/MAINTENANCE DOCUMENTS AND TRAINING……………………………………………….11

19.0 SECURITY REQUIREMENTS……………………………………………………………………………………………………11

19.1 TRAFFIC……………………………………………………………………………………………………………..11-12-13

19.2 EMPLOYEES……………………………………………………………………………………………………….13-14-15

19.3 TRAFFIC……………………………………………………………………………………………………………………….15

19.4 EMPLOYEES…………………………………………………………………………………………………………………16

20.0 INSTALLATION CLEANLINESS…………………………………………………………………………………………………16

21.0 GOVERNMENT REMEDIES……………………………………………………………………………………………………..16

22.0 OTHER REQUIREMENTS…………………………………………………………………………………………………………16

**END OF TABLE OF CONTENTS**

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1.0 DEFINITIONS:

• Contracting Officer: The person with the authority to enter, administer, and/or terminate contracts and make related determinations and findings with the Contractor. The Contracting officer is the only person authorized to authorize contractual obligations on behalf of the Government.

• Contracting Officer Representative (COR): Advisor to the Contracting

Officer on technical aspects of the project. Individual appointed by the Contracting Officer to assist in the monitoring and administration of the contract.

• Quality Assurance: The individual responsible for ensuring all contract technical requirements are being met by the contractor.

• Project Manager: The Contractor individual responsible for controlling time, cost, quality, scope, and risk of each initial outfitting initiative/project.

• Vendors: Any company responsible for providing goods and services.

• Engineering/Associated Base Agencies: Engineering as well as other

Agencies may review the SOW, including but not limited to: Public Works, Safety Office, Security Office, and Environmental Office.

• Other Technical Support: The Government may utilize third party contracts to evaluate the quality of the project.

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1.1 ACRONYMS:

ADA: Americans with Disabilities Act/Architectural Barrier Act ADAAG: Americans with Disabilities Act Accessibility Guidelines AIA: American Institute of Architecture ANSI: American National Standards Institute AWS: American Welding Society BOD: Beneficiary Occupancy Date BOM: Bill of Materials BVD: Best Value Determination CA: Contract Administrator ENGR: Engineering CLIN: Contract Line Item Number CO: Contracting Officer COMM: Communications COR: Contracting Officer Representative CSSA: Camp Stanley Storage Activity DA: Design Analysis DCOS: Deputy Chief of Staff DFA: Director for Administration DOD: Department of Defense DOR: Design of Record EPA: Environmental Protection Agency FAR: Federal Acquisition Regulation FFE: Furnishings, Fixtures and Equipment FFP: Firm Fixed Price FM: Facility Manager GC: General Contractor (the “construction” contractor) GSA: General Services Administration IAW: In Accordance With IBC: International Building Code LEED: Leadership in Environmental Excellence

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NFPA: National Fire Protection Association OSHA: Occupational Safety and Health Administration PBSOW: Performance-Based Statement of Work PDT: Project Delivery Team PM: Project Manager PMP: Project Management Plan QASP: Quality Assurance Surveillance Plan QAP: Quality Assurance Personnel QC: Quality Control QCP: Quality Control Plan RFP: Request for Proposal SOW: Statement of Work TCEQ: Texas Commission Environmental Quality TO: Task Order UCR: User Change Request UFC: Unified Facilities Criteria

2.0 DESCRIPTION OF SERVICES:

BLDG. 210

The contractor shall provide all personnel, labor, supplies, equipment, tools, and supervision necessary to disconnect and dispose of the existing 40-ton condenser unit and install new 40-ton (Trane model or equal) condenser unit to include all electrical components and connections, control wiring and manufacturers recommended start-up procedures.

Work performed by the contractor shall be coordinated with CSSA Public Works.

CSSA Public Works shall monitor work performed by the contractor. All work shall comply with the applicable codes and standards listed in section 5 of this SOW and all local, state, and federal regulations.

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3.0 BACKGROUND:

BLDG. 210

Existing 40-ton condenser unit is problematic and has required continuous maintenance and/or parts replacement over the last several years. It is cost effective to replace the unit versus continuing repairs. All work is located on Camp Stanley Storage Activity, Boerne, TX. 78015.

4.0 REQUIREMENTS:

4.1 DEMOLITION OF EXISTING CONDENSER

• Contractor shall reclaim all refrigerate from the existing 40-ton condenser unit and properly dispose, disconnect all electrical, controls wiring, refrigerate lines and properly dispose of existing condenser unit

4.2 INSTALLATION OF NEW CONDENSER

• Install one (1) 40 ton, Trane condenser or equal. Model RAUJC404BB0300000000, serial number C10E02433. Electrical 460 60HZ 3PHASE. Installation shall include all necessary electrical components and connections

• Clean existing refrigerate lines

• Insulate all refrigerate lines

• Provide Hail Guard

• Replace both sets of filter cores (On the outside and inside the Mechanical room).

• Install new R410A refrigerant

• Install new programmable thermostat Page -6-

• Provide new PVC condensate lines with code compliant pea trap

5.0 CODES AND STANDARDS:

The contractor shall comply with all applicable laws, ordinances, rules and regulations applicable to safety, health and the environment. The contractor shall comply with the CSSA Security, Safety, and Environmental Guide for Contractors booklet which will be provided by CSSA. The latest editions of the codes and standards referenced below apply to this SOW.

ABBREVIATION TITLE

ACCA (Air

Conditioning Contractors of

America) Standard 5, Title

ACCA (Air Conditioning Contractors of America) Standard 5, Title 24 and all other generally accepted standards for the installation of similar systems.

SMACNA 1966,

(2005)

HVAC Duct Construction Standards

OSHA Occupational Safety and Health Administration

EM385-1-1 US Army Corps of Engineers Safety Manual

ASHRAE 90.1

American Society of Heating, Refrigeration and Air- Conditioning Engineers.

NEC National Electric Code (NFPA)

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6.0 CONTRACTOR QUALITY REQUIREMENTS:

6.1 EMPLOYEES-The contractor shall perform all work using workers skilled in their trade. At no time shall workers in-training be allowed to work without the direct

Supervision of a certified journeymen and/or licensed person in the appropriate discipline/trade. Uncertified/unskilled workers, laborers, helpers or apprentice tradesmen will not be allowed to work without competent supervision qualified in the appropriate trade(s).

6.2 MATERIALS-The contractor shall furnish only materials and supplies that are of good quality and conform to the contract requirements and manufacturer’s requirements.

7.0 CONTRACTOR QUALITY CONTROL:

The Contractor shall be responsible for the quality of all completed work. The contractor is responsible for completing work in accordance with the contract requirements.

8.0 CONTRACTING OFFICERS REPRESENTITIVE (COR)/ QUALITY ASSURANCE:

CSSA will assign a COR to ensure all technical aspects of the contract are complying. The assigned COR will verify all standards, codes, and requirements applicable to the work and specified within the contract are adhered to. A checklist of items required to be completed by the contractor may be used by the Government to verify services have been rendered prior to any additional payment for services.

9.0 GOVERNMENT ADMINISTRATIVE OVERSIGHT:

Administrative oversight of the Contract will be led by the Contracting Officer

(CO).

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10.0 SUBMITTAL REQUIREMENTS:

All product data, plans, etc. shall be submitted on Transmittal Form 4025. Submit the following to the Contracting Officer Representative for review and approval.

• Accident Prevention Plan (USACE- EM385-1-1)

• Warranties

• Manufacturers Operations and Maintenance Manuals

• Condenser Unit

11.0 SAFETY & ENVIRONMENTAL REQUIREMENTS:

The Contractor shall abide by and inform its employees and all its sub-contractors of all OSHA and EM385-1-1 safety standards and all Federal, State, local and Army safety and environmental rules and regulations while performing work for the Government on CSSA. The contractor shall be solely responsible for the health and safety of its employees and sub-contractors.

12.0 NON-PERSONAL SERVICES:

The Government will neither supervise contract employees nor control the method by which the Contractor performs the required tasks.

Under no circumstances shall the Government assign tasks to, or prepare work schedule for, individual contract employees.

It is the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services.

If the Contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the Contracting Officer immediately.

These services shall not be used to perform work of a policy/decision making or management nature, i.e., inherently Governmental functions.

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All decisions relative to programs supported by the Contractor shall be the sole responsibility of the Government.

13.0 CONTRACTOR PROJECT MANAGEMENT:

Project management is required

14.0 HOURS OF OPERATION: CSSA is open for operations Monday through Friday from 0700 to 1600 hours. All Federal Holidays are observed as non-workdays.

Any work performed before and after the hours stated must be coordinated through Public Works Branch.

New Year’s Day Labor Day Martin Luther King Day Columbus Day Presidents’ Day Veterans’ Day Memorial Day Thanksgiving Day Independence Day Christmas Day

Juneteenth Day

15.0 PERIOD OF PERFORMANCE:

Period of performance is Five (5) calendar days from Notice to Proceed.

16.0 CONTRACTOR SCHEDULE:

Not Applicable

17.0 GOVERNMENT FURNISHED PROPERTY OR EQUIPMENT:

Water and electrical service will be provided at the construction site as necessary

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18.0 OPERATIONAL/MAINTENANCE DOCUMENTS AND TRAINING:

Requirements listed under Section 10.0 Submittals.

19.0 SECURITY REQUIREMENTS:

19.1 GENERAL

All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the Government installation, shall abide by all security regulations of the installation.

The contractor shall obtain the required pass and identification items for each employee. The contractor shall be provided all forms required for U.S.

Government documents; the contractor shall complete and submit said forms in accordance with established directives and shall ensure employees possess the required documentation. CSSA is a secure installation.

Camp Stanley Storage Activity (CSSA) is a secure installation. U.S Citizens and authorized Alien Residents with proper paperwork to work in the United States may perform work on this project.

The Contractor agrees on behalf of himself and all their subcontractors that he will assign only authorized persons to work in the U.S. to perform any services required under the terms of this contract.

All CSSA security forms shall be completed in their entirety and submitted by the Contractor for every person for whom access is required:

Forms shall be submitted to the CSSA Public Works Office at fax number 210- 295-7407 at least 10 working days prior to reporting to the job site to begin work on the project.

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Access to United States Government facilities is dependent upon favorable government adjudication of the person's criminal history.

Felony convictions, crimes of violence, crimes against people, and/or those involving drugs or weapons constitute potential grounds for denial of access to CSSA facilities. Employees of the contractor and his subcontractors may be denied access to CSSA by the Chief of Security without any statement of reason or right of appeal. Security reserves the right to remove contractors from the facility at any time.

All individuals seeking access must provide a valid driver's license or photo ID upon entry onto the facility. Individuals without valid identification will be denied access. Upon arriving each scheduled workday all contractor and sub-contractor personnel must possess proper identification to obtain a CSSA temporary badge, which shall be turned in to installation security guards at the main gate upon exiting each scheduled workday.

The contractor shall make sure that each worker has the badge necessary to access the premises.

Any worker not properly displaying the CSSA badge will be removed from the premises.

Camp Stanley Storage Activity (CSSA) Guidance on REAL ID Act:

Driver's Licenses and IDs from the following jurisdictions are not compliant with the REAL ID Act requirements and will not be used as accepted ID for access to this facility:

This state has not been provided an extension and therefore will require all visitors with IDs from this state to present an alternative form of ID when visiting this facility.

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This alternative form of ID MUST be used in conjunction with a valid visitor request and Driver's License. Alternative Forms of JD (to be used in conjunction with a valid visitor request and Driver's License):

U.S. & Foreign Passports

U.S. Military ID

CAC

Personal Identification Cards (PIV) (Normally those issued by the state) Government IDs & Credentials U.S. Congressional ID's

Visitors with non-compliant ID's and no alternative form of ID should be issued a Visitor Escort Required (VER) Badge and always escorted on the facility, unless the visitors sponsor makes an in-person identification of the visitor at the time of the visit.

19.2 Facility Badges

Temporary badges will be issued daily and shall be turned into the CSSA Installation security guards at the main gate upon exiting each scheduled workday.

Permanent badges are to be turned into the CSSA Installation Security Manager upon expiration of the badge, or the completion of the project, whichever comes first.

When badges are taken off-post they are to be secured and kept out of public view. A lost or stolen badge must be

Reported to the Security Desk Sgt. immediately upon discovery of the loss at 210-672-6636.

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Each badge that is lost, destroyed, or returned unusable shall be charged at a cost of $250.00 each. The contractor shall be responsible for all badges issued to all individuals and sub-contractors working on the project.

The contractor shall allow ½-hour for government security officers to process personnel at the start of each shift. Processing should begin at 0630 hours for work scheduled to begin at 0700. The contractor shall allow adequate time at the end of each shift for proper cleanup of the project site.

Normally, access to the site will be available between 0700 hours and 1600 hours, Monday through Friday. Materials and equipment shall be delivered or removed between those hours. Any requirements for contractor access outside the above hours shall be made in writing to the government.

The Government Project Manager will immediately transfer such requirements to the government security officer to receive approval.

Contractor and sub-contractor personnel access will be always restricted to the designated construction site area, including during lunch period and other work breaks.

They shall not enter mess halls, other buildings, or restricted areas without expressed written permission of the Contracting Officer or the Contracting Officer's Representative (COR).

Arrangements can be made by the site superintendent with the COR/PM for a workforce representative(s) to leave the site temporarily to make lunch runs or other logistical errands. Any delays associated with security screening/inspections for individuals entering or departing the work site will be borne by the contractor.

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No walk-on or replacement workers will be allowed on site unless previously cleared by both the Department Office and Security Office.

The Contractor is responsible for notifying both Offices a minimum of 5 working days in advance of new and replacement workers. Emergency situations will be worked on a case-by-case basis.

Material deliveries to the site by non-contractor vehicles will require a bill of lading for site access. Driver must be a U.S. Citizen and/or an authorized Alien Residents with proper paperwork to work in the United States and present photo identification. Entries are made a matter of record.

The following are prohibited on CSSA property: weapons of any kind, to include firearms and ammunition, explosives, and incendiary devices, as well as cameras and photographic equipment, transmitting and recording equipment, alcoholic beverages and narcotics, and gambling.

The contractor is responsible for protection of his tools, equipment and products intended for use on this project. It is recommended that lockable containers be utilized for storage of tools, equipment, materials, etc.

All locked and/or unlocked lunch boxes, gang workboxes, etc., are subject to inspection for prohibited items by government site security personnel at any time.

All locked and/or unlocked lunch boxes, gang workboxes, etc., are subject to inspection for prohibited items by government site security personnel at any time. Vehicles driven to the site by employees of the contractor and/or their sub-contractors are also subject to search and inspection at any time.

19.3 TRAFFIC

The Contractor and its employees shall comply with base traffic regulations while operating on CSSA.

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19.4 EMPLOYEES

The contractor shall not employ persons for work on this contract identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being, or mission of the CSSA and its population.

Each employee will be easily identified by wearing appropriate badges.

20.0 INSTALLATION CLEANLINESS:

The Contractor shall return the facility, area, or work location to same or better condition as it was prior to Contractor occupancy.

21.0 GOVERNMENT REMEDIES:

The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions- Commercial Items for contractor’s failure to perform satisfactory services or failure to connect non-conforming services.

22.0 OTHER REQUIREMENTS:

Any damage caused by the contractor will be corrected by the contractor at no cost to the Government.

***END OF STATEMENT OF WORK***

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Installation security guards at the main gate upon exiting each scheduled workday.