SOW blast chiller.docx

Southeast Louisiana Veterans Health Care System Blast Chiller New Orleans, LA 06/23/2026

PURPOSE

1.1 The purpose is to purchase one (1) roll-in blast chiller/freezer and its accessories for the Nutrition and Food Service Department. The new blast chiller will replace the current QC2‑100R blast chiller that is at its end-of-life cycle at the Southeast Louisiana Veterans Health Care System (SLVHCS) located at 2400 Canal St, New Orleans, LA 70119.

1.0 SCOPE

1.1 The Contractor shall provide, install, de-install, transport, in-service, and test all specified equipment. All products must meet salient characteristics and functions defined in this section.

1.2 All equipment and installation must meet manufacturers and VA specifications.

1.3 The Contractor shall furnish all supplies, equipment, facilities, and services required for the delivery and installation of the equipment.

1.4 The Contractor is responsible for any missing parts and components not included in the order necessary to carry out the installation.

1.5 The Contractor shall furnish, at its own expense, any and all additional parts, accessories, materials, hardware, terminations, and utility connections required to complete the installation and ensure the blast chiller, condensing unit, and associated equipment are fully operational and in compliance with all applicable VA, manufacturer, and code requirements, at no additional cost to the Southeast Louisiana Veterans Health Care System.

1.6 The Contractor shall de-install and remove the existing blast chiller, model QC2‑100R, currently installed in the Nutrition and Food Service Department. The existing unit is a roll-in blast chiller connected to a remote refrigeration system and mounted to the floor in the current production area. The Government will complete utility disconnections to the extent practicable prior to the Contractor’s arrival; however, the Contractor shall be responsible for safely completing and verifying any remaining utility disconnections required as part of removal, including, but not limited to, electrical, refrigeration, and drain connections. The Contractor shall cap, secure, and make safe all disconnected utility lines in accordance with applicable codes and VA requirements. The Contractor shall be responsible for removal and off-site disposal of the existing blast chiller and all associated debris in accordance with local, state, and federal regulations, at no additional cost to the Government.

2.0 SALIENT CHARACTERISTICS

2.1 New Blast Chiller/Freezer – Roll-In, Remote Refrigeration

2.1.1 The Contractor shall provide one (1) new roll-in blast chiller/freezer, American Panel HURRiCHiLL™ Modular Blast Chiller/Shock Freezer, model AP36BCF‑1T, or equal, meeting or exceeding the following minimum requirements as quoted.

2.1.2 Unit shall be a roll‑in cabinet designed to accept one (1) trolley with approximate capacity of 31" W x 38" D x 73.5" H (trolley not included).

2.1.3 Unit shall provide a minimum chill capacity of 360 lbs from 160°F to 38°F within 90 minutes.

2.1.4 Unit shall provide a minimum freeze capacity of 216 lbs from 160°F to 0°F within 240 minutes.

2.1.5 Unit shall include a 7" LCD touch screen controller with Quick Start and A La Carte functionality and programmable operation, capable of automatic or manual cycles.

2.1.6 Unit shall include, at a minimum, the following accessories and construction features:

· Insulated panels with camlock assembly

· Stainless steel interior and exterior

· One (1) core temperature probe included

· Total of three (3) food probes

· Probe holder suitable for liquids

· Ozone generator

· Bumper rail

· USB interface

· cUL and UL EPH Classified (or equivalent) for commercial kitchen use

2.1.7 Cabinet shall include a minimum three (3) year parts and labor warranty on the cabinet, as provided by the manufacturer

2.2 Refrigeration and Electrical Requirements

2.2.1 The blast chiller cabinet shall be configured for connection to a remote air‑cooled condensing unit using R404a refrigerant, or equivalent, sized to support the chilling and freezing capacities specified in Paragraphs 2.1.3 and 2.1.4.

2.2.2 Standard electrical service for the blast chiller cabinet shall be 208V, 60Hz, single‑phase, approximately 8.2 amps, or as otherwise required by the manufacturer. The remote air‑cooled condensing unit shall be suitable for 208V, 60Hz, three‑phase electrical service, or equivalent, as required by the manufacturer.

2.2.3 The Contractor shall furnish, install, and connect all required refrigeration piping, fittings, valves, and terminations between the cabinet and the remote condensing unit, including refrigerant piping, insulation, and associated accessories, in accordance with the equipment manufacturer’s recommendations and all applicable codes.

2.2.4 The Contractor shall furnish and connect all required electrical circuits, conduits, disconnects, overcurrent protection, and terminations to support cabinet and condensing unit operation, including any control wiring between the cabinet and condensing unit, in accordance with VA requirements, the National Electrical Code (NEC), and the manufacturer’s installation instructions.

2.2.5 All refrigeration and electrical connections shall be coordinated with VA Engineering to ensure compatibility with existing building infrastructure, available utilities, and existing remote refrigeration systems. Any required coordination meetings or field verification shall be performed prior to installation.

2.2.6 The refrigeration system shall include a minimum five (5) year compressor warranty and a minimum one (1) year parts warranty on the condensing unit; labor for compressor repair or replacement is not included unless otherwise specified in the Contractor’s proposal.

2.3 Temperature Monitoring

2.3.1 The facility utilizes an existing remote temperature monitoring system (TempTrak or successor system) for food and patient safety monitoring of refrigeration equipment.

2.3.2 The blast chiller shall be compatible with placement of TempTrak (or successor) temperature monitoring probes, which will be provided, installed, and maintained by the VA. The Contractor shall coordinate with Nutrition and Food Service and VA Engineering to confirm appropriate probe entry locations and any needed penetrations or grommets, if required by the monitoring system.

2.3.3 Remote temperature monitoring, alarm notification, and data recording for food and patient safety will be performed by the facility’s existing TempTrak (or successor) system, not by the blast chiller’s internal controls. The Contractor shall ensure that installation of the blast chiller does not interfere with proper placement or operation of TempTrak monitoring devices.

3.0 DELIVERY

3.1 Contractor shall deliver all equipment to SLVHCS Nutrition and Food Service located at 2400 Canal St, New Orleans, LA 70119 on the date specified in the award document or as otherwise coordinated with the COR.

3.2 Deliver materials in the manufacturer’s original sealed containers with the brand name marked.

3.3 Package to prevent damage or deterioration during shipment, handling, and storage.

3.4 Maintain protective covering until delivery is necessary.

3.5 Any Government-requested delayed delivery up to 90 days after the initial award delivery date shall be at no additional cost to the Government.

3.6 A pre-delivery meeting will be conducted prior to the delivery date for verification of delivery and installation dates.

4.0 INSTALLATION

4.1 The Contractor shall uninstall the existing QC2‑100R blast chiller and install the newly purchased blast chiller, remote condensing unit, and associated equipment as stated in this SOW.

4.2 The Contractor must verify and test that all equipment, including any additional components, are fully operational and in working condition upon completion of installation. Functional testing shall include verification of all blast chill and freeze cycles, door operation, alarms, and proper operation of refrigeration and defrost systems

5.0 SITE CONDITIONS

5.1 There shall be no smoking, eating, or drinking inside the hospital.

5.2 The Contractor shall conduct a joint inspection with the COR upon delivery.

5.3 The Contractor shall perform and document dates of completion for punch list items, replacement parts, and short ship items from the manufacturer.

6.0 DELIVERABLES

6.1 Operation and Maintenance Manuals – Quantity: two (2) hard copy sets and one (1) electronic copy, if available.

6.2 The Contractor shall deliver compiled manufacturer‑recommended maintenance schedules and operation materials to the COR upon completion of installation.

7.0 TRAINING

7.1 The Contractor shall provide on‑site training of the equipment to the end users (Nutrition and Food Service staff).

7.2 The Contractor shall provide a training program to Biomedical Engineering technicians and in‑house clinical/technical personnel, equipping them with the knowledge to operate, maintain, and troubleshoot the system in accordance with manufacturer instructions.

8.0 PROTECTION OF PROPERTY

8.1 The Contractor shall protect all items from damage and repair or replace any items damaged due to actions by them.

8.2 The Contractor shall perform an inspection of the site prior to commencing work, ensuring that the building warranty is maintained.

8.3 The Contractor is responsible for the security of the work areas.

9.0 INFECTION CONTROL, DUST & DEBRIS CONTAINMENT, AND SITE PROTECTION REQUIREMENTS

9.1 The Contractor shall comply with all VA, local facility, and Infection Control Risk Assessment (ICRA) requirements when performing any work in or adjacent to Nutrition and Food Service areas. Due to the sensitivity of inpatient food preparation spaces and the risk to immunocompromised patients, enhanced contamination control is mandatory.

9.2 Dust and Debris Barriers (Required for All Dust‑Generating Work). The Contractor shall provide, install, and maintain dust, debris, and contamination barriers before beginning any dust‑generating activities, including but not limited to cutting, drilling, anchoring/bolting, removal of existing equipment, or penetration of floors, walls, or ceilings. All barriers shall fully isolate the work area from active food preparation or storage spaces, include sealed containment and floor protection, and remain in place until all dust‑generating work is complete and the area has been cleaned and inspected to the satisfaction of the COR.

9.3 Protection of Floors, Adjacent Equipment, and VA Property. In accordance with FAR and VA requirements, the Contractor is responsible for protecting all VA facilities, property, furnishings, and food service equipment. The Contractor shall provide and maintain all floor coverings, protective sheeting, and shielding necessary to prevent contamination or damage during installation.

9.4 Responsibility for Anchoring/Bolting and Related Work. The Contractor is solely responsible for performing all anchoring, bolting, or securing of the blast chiller and associated equipment in accordance with manufacturer specifications and VA requirements. At no time shall the Contractor assume that VA Engineering will perform this work.

9.5 Work Pause Requirement. If at any time site conditions, infection control requirements, or protective barrier needs are unclear, the Contractor shall immediately pause work and notify the COR. Work shall not continue until clarification and approval are provided. Proceeding without required barriers or controls constitutes non‑compliance.

9.6 Pre‑Installation Kickoff Checklist. Prior to beginning work, the Contractor shall participate in a pre‑installation meeting and complete a facility‑standardized kickoff checklist verifying dust/debris barrier plans, floor protection measures, infection control requirements, anchoring responsibilities, and availability of all required tools, supplies, and materials. Installation may not begin until the checklist is reviewed and approved by the COR.

9.7 Contractor‑Furnished Protection Materials. All dust barriers, floor coverings, containment materials, and protective equipment shall be provided by the Contractor at no additional cost to the Government.

10.0 WARRANTY

10.1 The Contractor shall provide all manufacturers’ warranties with products upon delivery, including cabinet and refrigeration system warranties described in Section 2.0.

11.0 Security requirements: N/A