SOW Biohazard Waste Disposal.pdf

Department of Health and Human Services Indian Health Service Oklahoma City Area

Statement of Work (SOW) Medical Biohazard Waste Disposal

1. PURPOSE OF THE PROJECT

Pawnee Indian Health Center, The Indian Health Services (IHS) has a requirement for proper disposal of medical biohazardous waste. The regulation of Medical biohazardous waste requires documentation from the time it is generated until the time it is destroyed.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The contractor shall provide medical biohazardous waste and chemical waste disposal scheduled for bi-monthly pickup for the Pawnee Indian Health Center. Vendor will provide approved containers for waste, pickup and transportation of waste as well as disposal on a bi-monthly (twice a month) schedule as agreed upon.

3. PERIOD OF PERFORMANCE

The base year Period of Performance will be 12 months from date of award with four (4) twelve (12) month option years.

Base Year: 08/01/2024 – 07/31/2025 Option Year 1: 08/01/2025 – 07/31/2026 Option Year 2: 08/01/2026 – 07/31/2027 Option Year 3: 08/01/2027 – 07/31/2028 Option Year 4: 08/01/2028 – 07/31/2029

4. LEVEL OF EFFORT

4.1. The contractor shall provide approved cardboard cartons and plastic liners for the collection of infectious and chemical waste handling, transporting and disposal services for the USPHS Pawnee Indian Health Center, Pawnee, Oklahoma.

4.2. The contractor shall pick up medical waste as agreed upon by the safety officer and dispose of in accordance with all federal, state and local laws, regulations and ordinances. No waste will be accepted, collected, handled or transported by the contractor unless it is properly packed in sealed containers.

4.3. The contractor shall pick up waste at a regularly scheduled time, between the hours of 8:00 a.m. and 4:00 p.m., as agreed upon between the safety officer and the vendor. No pick up service will be provided on weekends, holidays, or evening hours.

4.4. The vendor shall accurately record the number of containers picked up with the manifest recorded and furnished to the safety officer. The vendor shall provide the safety officer with a legible copy of the manifest report showing the number of cartons disposed of by the vendor.

4.5. Training: Contractor shall provide in-service training for the clinic and housekeeping staff responsible for the collection of waste and handling of infectious waste as agreed upon between

Oklahoma City Area the safety officer and the service vendor. This will include DOT Certification (approximately 20 staff), HAZCOM (approximately 190 staff), and Bloodborne Pathogens training (approximately 190 staff).

5. SPECIAL REQUIREMENTS

5.1. In accordance with HHSAR 304.1300(b) non-routine contractor employees shall comply with OPDIV

DHHS/SE Region – Human Resources, Security Clearance Guidance – Visitors (3/29/12) policy for contract performance period. Contractor employees will be required to obtain a visitor’s pass upon arrival for services from Facilities Management.

5.2. The USPHS Pawnee Indian Health Center is a tobacco/smoke free environment (buildings and grounds).

No tobacco/smoking use will be tolerated during service.

5.3. Security Requirements: Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by Pawnee Indian Health Center official, presenting valid identification, smoking restriction and any safety procedures.

5.4. The contractor shall not disclose or cause to disseminate any information concerning operations of Pawnee

Indian Health Center. Such action(s) could result in violation of the contract and possible legal actions.

5.4.1. All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative.

6. DELIVERABLES AND REPORTING REQUIREMENTS

6.1. Delivery: The contractor will coordinate the pick-up and training date with the designated government employee. The government will provide the contractor with dock access and building access for this sole purpose. The designated government employee will work with the pertinent government agency(ies) to secure the needed dock access. No deliveries can be made after 4:15pm. Driver needs a valid ID.

6.2. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract.

6.3. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday.

Oklahoma City Area

6.4. Personnel Qualifications:

The service supplier shall be certified and technically skilled with proper safety training for providing services for handling, transporting and disposal of medical biohazardous and chemical waste in accordance with OSHA, state, federal and local regulations and laws.

7. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

7.1. The Government shall supply a designated storage area near the loading dock that will be locked at all times.

8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

8.1. Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract, to include but not limited to: approved cartons and plastic liners for waste collection and pickup and transportation.

9. CHANGES TO THE STATEMENT OF WORK (SOW)

Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

10. DELIVERABLES/PERFORMANCE MATRIX

Contract performance will be monitired using perfromance matrix as outlined below:

10.1 Service conducted in accordance with SOW: Yes No

10.2 Provided quality customer service according to PIHC mission: Yes No

10.3 Contractor abided by all applicable safety standards: Yes No

10.4 Issues addressed in a timely manner: Yes No

10.5 Invoices received timely and accurate: Yes No

10.6 Legible copy of disposal manifest provided to facility: Yes No

Department Supervisor Signature:_________________________

Chief Executive Officer Signature:_________________________