SOW - BHG Alterations and Dry Cleaning.1773952078427.pdf

SOW JBLE BHG UAS

SOW JBLE Honor Guard Uniform Alterations Services

Version 1

Joint Base Langley - Eustis, Virginia

March 16, 2026

1.0 Introduction

1.1 Mission: The United States Air Force Honor Guard assigned to service Joint Base Langley- Eustis (JBLE), VA and surrounding areas for assigned Honor Guard, Ceremonial, and Burial duties require commercial alteration contract services to provide alterations, dry cleaning, and other modifications to their uniforms IAW AFI 36-2903, Dress and Personal Appearance.

1.2 Background: IAW AFI 34-501, Mortuary Affairs Program, the USAF Honor Guard establishes uniform standards for all Base Honor Guard staff (BHGs). This manual provides detailed instructions for BHG uniform wear. The Ceremonial Uniform is only to be worn by current BHG members during approved Honor Guard ceremonies and functions under all USAF Honor Guard provided guidance. Uniform items must be purchased with unit funds, and worn/maintained IAW

AFI 36-2903

1.3 Scope: By acquiring a contract to perform this critical requirement for the BHGs, the Unit can obtain time alterations in a timely manner to meet deadlines, regulatory guidance, and present a uniform appearance to those deserving.

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor’s management necessary to integrated work executed under this contract.

2.4 Hours of Work: Normal working hours are from 0800 to 1700, Eastern Standard Time, Monday through Friday, except for U.S. federal holidays.

3.0 Product Specifications & Delivery Requirements

3.1 The contractor shall furnish all necessary personnel, equipment, tools, materials, supervision, and transportation to safely deliver the equipment to the designated location.

3.1.1. Contractor will make alterations and modifications to approximately 48 US Air Force dress blue uniforms, some new and some previously altered, per year (8-12 per quarter) to meet the standards listed below.

3.1.2. Alterations will be made in a timely fashion and be presentable upon deadlines set by Honor Guard.

3.1.3. Honor guard uniform alterations consist of the following:

A. Blouse and Trousers Alterations:

Blouse

• A tailored fit of the service coat

• Base, Honor Guard duty arch 1/2 inch down from the left shoulder seam and parallel to the ground. (Stitching between lettering of the arc may be colored in using a black marker or removed using a seam ripper.)

• Add or remove European Double Vent or Single Vent on the back of the ceremonial blouse, the vent will be based on the members gender.

• Add 3/4-inch silver braid sewn 3 inches from bottom of sleeve.

• 1/8-inch sewn creases, front and back.

• 1/8-inch sewn creases on outer seams of coat back from sleeve seam to bottom of coat.

• Pocket flaps will be sewn down.

• Stitching between lettering of the arc may be colored in using a black marker or removed using a seam ripper.

• Add and/or remove Rank Chevrons

Trousers:

• 3/4-inch silver braid sewn centered on outside seam from bottom of the waistband to the hemline

• 1/8-inch sewn creases, front and back.

• The trouser length extends to 1 inch below the rear of the shoe top and have a slight break in the front crease.

• Front pockets will be sewn down.

B. Ceremonial Blues Lightweight Jacket

• Honor Guard duty arch 1/2-inch down from the left shoulder seam and parallel to the ground.

(Stitching between lettering of the arch may be colored in using a black marker or removed using a seam ripper.)

• All members will have the Air Force symbol embroidered over the left breast.

C. Ceremonial Overcoat:

• worn with 3/4-inch silver braid sewn 3 inches from bottom of sleeve. The overcoat will be clean, serviceable, wrinkle/string-free and tailored to fit.

• The overcoat may have a visible crease on the rear seam of the sleeves. Do not iron a crease into the front of the sleeves.

• Base, Honor Guard duty arch 1/2-inch down from the left shoulder seam and parallel to the ground. (Stitching between lettering of the arch may be colored in using a black marker or removed using a seam ripper.)

• six or eight 1 1/8-inch silver buttons affixed on the overcoat displaying the “wing and star” design with wingtips up

• Overcoats have a 3/4-inch silver braid sewn 3 inches from the bottom of the sleeve. Cuff (wrist) straps will be removed. Belt and belt loops are removed for blousing purposes

• Sewn on or metal rank insignia may be worn on the overcoat and is worn IAW DAFI 36-2903.

D. Ceremonial All-Weather Coat.

• The all-weather coat may have two creases sewn in the back for blousing purposes and in the sleeves. Belt loops are removed.

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): The Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they are required to access. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that take place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Contractor shall provide a list of all employees working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.3.1 For vendors located inside the United States.

4.3.1.1 Shipment shall be to the following FOB Destination:

350 Clarke Ave.

Langley AFB, 23665

4.3.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendors may either include the shipping in the costs of the items or outline it in a separate line item).

4.3.1.3 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.1.3.1 The Contractor is responsible for arranging and

performing all shipping actions from origin to destination.

4.3.1.3.2 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.