SOW Bath Lawn Care - FINAL.pdf

B.3 SCOPE OF WORK

A) This firm fixed-price requirement is to establish lawn care services including vegetation control and fertilization with weed and insect control at the Bath VA Medical Center 76 Veterans Ave, Bath, NY 14810 for a base year and four (4) provisional option years.

Please note the attached site map (B.3.4), which specifies all areas of the Bath VA Medical Center which are included for the services of this procurement. Contractor shall provide all necessary labor, tools, equipment, and materials required for pesticide application, fertilization, and vegetation control.

B.3.1 GENERAL

A) The Bath VA Medical Center has approximately 10-20 acres of land. Services shall proceed with the following timelines:

A) Fall Treatment Round #4 (7/27/23 to 9/6/23): Contractor shall perform one (1) round of vegetation control with nonselective weed control in accordance with B.3.4.

i. Vegetation control refers to the removal of unwanted vegetation.

Unwanted vegetation would be considered weeds or anything other than flowers, trees, ornamental shrubs, or grass.

B) Fall Treatment Round #5 (8/10/23 to 9/20/23): Contractor shall perform one (1) round of fertilization with weed and insect control in accordance with B.3.4.

i. Weed and insect control as needed.

C) Spring Treatment Round #2 (4/27/24 to 6/7/24): Contractor shall perform one (1) round of fertilization with weed and insect control in accordance with B.3.4.

D) Spring Treatment Round #2 (5/18/24 to 6/28/24): Contractor shall perform one

(1) round of vegetation control with nonselective weed control in accordance with B.3.4.

E) Upon completion of each semi-annual service, the COR may inspect areas where work was performed within five (5) business days of completion and reach out with any concerns needing to be addressed (i.e., missed vegetation or unsprayed areas).

B.3.2 SCHEDULE

A) The following are Federal Holidays observed by the Facility and the Contractor shall not expect access to the VA Facility or VA Employees on these dates, unless otherwise coordinated with COR prior. Services shall not be scheduled on the following dates:

New Year’s Day Labor Day Martin Luther King Jr. Day Columbus Day President’s Day Veterans Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

Any other day specifically declared by the President of the United States to be a national holiday.

B) The facility is a health care facility providing critical care 24 hours per day. Disruptions in operations are not feasible and will need to be coordinated closely with the COR.

Work shall take place during normal duty hours; Monday through Friday, 8:00AM to 4:30PM. Requests to conduct work outside normal duty hours shall be submitted in writing at least 72 hours in advance to the COR.

C) All pesticide applications shall be done on a Saturday with a three-day prior notice submitted to the COR to allow for notification of personnel excluding Federal Holidays as listed in paragraph A.

B.3.3 CONTRACTOR QUALIFICATIONS / SAFETY

A) Contractor shall be licensed and registered by New York State Department of Environmental Conservation (NYSDEC) to apply pesticides. A copy of the New York State Pesticide Applicator License and Business Registration must be provided when proposal is submitted. Additional information for NYSDEC can be found at:

https://www.dec.ny.gov/nyspad

B) Any chemicals anticipated for use in this service agreement shall be annotated in the vendor proposal via Safety Data Sheet (SDS). The SDS shall notate how each chemical will be contained. Contractor shall ensure no damage is caused to VA property due to chemical usage. If any chemicals damage VA property, contractor shall be liable for repairs at no additional cost.

C) The contractor shall always wear visible company identification while on the premises of the VA. Contractor shall check-in with the Bath VA Medical Center Police or EMS Department upon arrival. It is the responsibility of the contractor to park in the appropriate designated parking areas to avoid ticketing or towing.

D) No tools or equipment shall be left unattended.

E) All work areas shall be clean and left in original condition at the close of each workday.

F) Contractor shall take all precaution necessary to protect persons and property from injury or damage.

https://www.dec.ny.gov/nyspad

B.3.4 – Bath VA Medical Center Site Map (Highlighted areas represent lawn to be treated)