SOW B9 and B12 Hinge Pin Assembly Repair - 240039 - Final.pdf

ADDENDUM #1 TO B9 & B12 HINGE PIN ASSEMBLY REPAIR B27496

BUILD STATEMENT OF WORK

FOR

B7, B8, B13, AND B14 HINGE REPLACEMENT B27496

MHMV 240039

20 MARCH 2025

KIRTLAND AIR FORCE BASE

NEW MEXICO

TABLE OF CONTENTS

1. GENERAL PROJECT INFORMATION

2. PROJECT SCOPE REQUIREMENTS

3. REGULATORY COMPLIANCE AND STANDARDS

4. DELIVERABLE REQUIREMENTS

5. CONSTRUCTION SERVICES

1. General Project Information

1.1. Build (B) Purpose and Objective

1.1.1. This Statement of Work (SOW) identifies the construction services required to complete ADDENDUM #1 TO B9 & B12 HINGE PIN ASSEMBLY REPAIR B27496 within Building 27496 (B27496) located on Kirtland Air Force Base (Kirtland AFB). The objective of this Addendum is to replace and upgrade the hinges on hydraulic doors B7, B8, B13, and B14 to prevent premature hinge wear that could lead to failure of hinges and hinge pin assemblies. The upgraded hinges shall improve performance, stabilization, reduce down-time, and withstand repetitive motion. Upgraded hinges for hydraulic doors B7, B8, B13, and B14 should be similar to the hinges of doors B9 & B12. The hydraulic doors hinges should have as many identical and similar components to doors B9 & B12 as possible to minimize spare parts complexity and streamline maintenance. The work includes updated pins, straps, pintle brackets, incorporation of grease zerks, new bearings, washers, fasteners to an updated design, and 2-year Emergency services. This is a Build (B) SOW.

It is the Contractor’s responsibility to provide the necessary staff and skills to successfully complete this turnkey project. Specialty disciplines are required to successfully complete this project. It is the Contractor’s responsibility to provide the necessary staff and skills to successfully complete this turnkey project as further described in this SOW.

1.1.2. This Addendum includes the delivery of spare parts listed on page 13 of the B9 and B12 Redline document (bearings, hinge pins, etc.) for Doors B7, B8, B13, and B14. The spare parts shall be provided in a job box.

1.1.3. The build shall include, but is not limited to, the following: conducting field verifications, providing all labor, tools, equipment, permits, and licenses required to construct the project in strict accordance with the requirements outlined in this SOW.

1.1.4. Contractor shall start with one door and finish before moving onto the next door with the following doors (final sequence to be coordinated by Contractor with end User, KAFB Civil Engineering department, and CO, two-weeks prior to any scheduled work on site).

1.2. Existing Building and Site Conditions

1.2.1. The doors are mission critical and need to be in working condition to be able to open and close reliably. These doors are labeled Bravo (B) and located in a specific area of Building 27496 (B27496). The weight and size of these doors require significantly larger and stronger hinge mechanisms compared to any standard door. Doors B7, B8, B13, and B14 require the entire hinge assembly to be replaced to ensure operational capability and will be extremely similar to the hinges on doors B9 and B12.

1.3. Attachments and Reference Documents

1.3.1. The following documents and attachments are applicable to this SOW to the extent specified herein. These documents are provided with this SOW to assist the Contractor in completing the SOW requirements. It is the Contractor’s responsibility to field verify the accuracy of any information that has been provided by the Government.

1.3.1.1. Attachment A – B9 and B12 as-builts for reference.

1.3.1.2. Attachment B – Laron Hinge Redline with Zerks

2. Project Scope Requirements The following requirements apply to the Contractor throughout construction and turnover of the project.

2.1. Qualified Requirements

2.1.1. The Contractor shall have at minimum, 10 years of experience building and repairing tight tolerance equipment and parts, with demonstrable experience repairing heavy door assemblies (greater than 5 tons) on site.

2.1.2. The Contractor shall demonstrate the capability of machining and heat-treating parts to the accuracy and tolerance required in the supplied redline drawings.

2.1.3. The Contractor shall possess and demonstrate the capability to accurately and consistently measure machined parts within the acceptable tolerances as shown in the redline drawings.

2.2. General Build Scope Requirements:

2.2.1. The SOW for this project involves the construction and installation of new hinge assemblies for hydraulic doors B7, B8, B13, and B14.

2.2.2. Contractor shall provide all installation services required for the completion of this SOW. The installation shall be in accordance with all applicable codes as listed in Section 3.

2.2.3. The Contractor Bid Form provides additional insight into the work required by discipline.

2.2.4. The main Addendum objective is to upgrade all the Hinges for hydraulic doors B7, B8, B13, and B14. The upgraded hinges shall improve performance, stabilization, reduce down-time, and withstand repetitive motion. Upgraded hinges for hydraulic doors should be similar to the hinges of hydraulic doors B9 & B12. Hydraulic doors should have as many identical and similar components to doors B9, B12, and B1-4 as possible to minimize spare parts complexity and streamline maintenance. The work includes updated pins, straps, pintle Brackets, incorporation of grease zerks, new bearings, washers, fasteners to the updated design already provided by LARON for doors B9 and B12, and 2-year Emergency services.

2.2.5. Measure on-site dimensions to verify measurements for every door before submitting shop drawings for review and follow-on stamped shop drawings.

2.2.6. Site visit before installation to make sure the measurements and drawings match the actual doors.

2.2.7. Required equipment on site to work on the doors hinges to remove door plates and prevent door jamb.

• Electric Forklift

• Bottle jacks

• Electric Man lift

• Ladder

2.2.8. Removing the plates off the door before working on the hinges.

• Estimated time frame ½ day to full day

• Each plate has to be removed and reinstalled in the same location.

All plates are different.

• This will provide visual sight of the pins, to make sure door does not jamb in place while working on the hinges

• This will allow less weight on the door

• User will provide guidance while contractor performs this task

2.3. Structural:

2.3.1. Demolition Work:

2.3.1.1. The old hinges shall be removed to allow for the installation of the new hinges. The Contractor shall perform the demolition and installation in a manner that protects the structural integrity of the doors and door frames, as well as the surrounding ramps and walls.

2.3.1.2. Contractor shall start and finish with one door before working on the next door.

2.3.2. New Renovation Work:

2.3.2.1. Install new hinges in a safe and efficient manner that preserves the structural integrity of the new hinges.

2.3.2.2. If the loading is different on doors B7, B8, B13, and B14, provide a Finite

Element Method (FEM) analysis indicating the load on the bearings and provide product documentation that indicates the selected bearings have adequate capacity for the design loads.

2.3.2.3. Verify the existing frame is square, not out of plumb, and within the tolerances required to ensure the bearings will not undergo additional stresses not accounted for in the build. The contractor is to inform the CO immediately if a frame is not within the tolerance required for normal door operations., mounting points, and sounding structures.

2.3.2.4. Contractor shall align all hydraulic doors to open and close smoothly.

2.4. Mechanical:

2.4.1. Demolition Work

2.4.1.1. The old hinges shall be removed to allow for the installation of the new hinges.

2.4.2. New Renovation Work

2.4.2.1. The new hinges shall be built with the proper materials and construction tolerances to provide sustainable operation of the doors (See Attachment A). Install new hinges in a safe and efficient manner on site that preserves the structural integrity and confirms proper spacing and alignment of the new hinges.

2.4.2.2. The Contractor shall reassemble the door assembly to fully operational status in a safe manner while protecting the integrity of the doors, door frames, new hinges, and structures at the worksite.

2.4.2.3. The Contractor shall include all the parts and equipment needed to replace and upgrade the entire hinge assembly as a whole for hydraulic doors.

2.4.2.4. Contractor shall provide one set of spare parts for each door (B7, B8, B13, and B14).

2.4.2.5. Contractor shall provide an estimated life cycle of the new hydraulic door upgraded hinges. Upgraded hinges shall have a life cycle that is equal or greater than the original hydraulic door hinges.

2.4.2.5.1. Contractor shall provide an estimated life cycle cost estimate for each type of hinge pin kit to meet FC4-420-07F section 7- 5.4.7.

2.4.2.5.2. Contractor shall field verify all dimensions and site conditions throughout the project.

2.4.2.6. Hinge Requirements – The hinge design capacity shall be at least 150 percent of the calculated load to which the hinge will be subjected, including each component and mounting hardware. The life expectancy of the hinges shall not be less than 20 years, with a minimum of 15 full cycles per day, 365 days per year. The hinges shall allow the door to be adjusted in both the x- and y-axis of the door plane, which shall not require specialized tools, hinge disassembly, machining of hinge or door surfaces, cutting or welding, or any other such special procedures.

2.4.2.7. Contractor shall field verify all dimensions and site conditions throughout the project.

2.4.2.8. Contractor shall provide upgraded hinge third party stamped shop drawings for Government review.

2.4.2.8.1. Contractor shall provide calculations for Government review.

2.4.2.8.2. Contractor shall provide the upgraded hinges shop drawings for government review. Provide a 95% shop drawings and final stamped shop drawings for review and approval.

2.4.2.8.3. Produce shop drawings and stamped shop drawings using SolidWorks, Computer Aided Design and Drafting (CADD) and Building Information Modeling (BIM) software. Provide Adobe Acrobat Portable Document Format (PDF) files for review and record drawing submittals as required by the government. Drawings will comply with the DoD CADD Standard latest version and customer specific guidance. The CADD standard is available at (http://www.wbdg.org/ccb/) and BIM guideline, USAF Attachment F, is available at (http://www.wbdg.org/references/).

2.5. Meeting and Conference Requirements

2.5.1. Meeting/Teleconference Support – Contractor shall lead, conduct, and support weekly meetings and/or teleconferences through the construction phase of the contract. Weekly meetings are subject to change throughout the life of the project by approval of the Contracting Officer (CO). Contractor shall prepare and maintain the weekly meeting agenda report which shall include the record of new and old discussion of technical issues, percent complete actual versus planned, and tabular reports for Requests for Information (RFIs) and submittals (open and upcoming). Contractor shall submit the meeting agenda in writing to the CO, PM, and CE prior to the weekly meeting. Contractor shall also prepare, update, and submit in writing to the CO, PM, and CE on a weekly basis, a three-week look ahead schedule to demonstrate construction progression from start to completion.

2.5.2. Contractor shall prepare minutes for meetings attended, including teleconferences, weekly meetings, Red Zone meetings, and any other meeting required for completion of project, and distribute minutes to attendees within three working days.

2.6. Produce Complete Project – Contractor shall furnish all parts, material, equipment, all labor, supervision, and method and means as required to install and produce a complete turnkey project to the Government.

2.7. Contractor shall identify and comply with all applicable federal, state, and local laws;

statutes; Executive Orders; Department of Defense/Air Force manuals, handbooks, regulations, guidance, and policies. Contractor shall comply with the National Institute of Building Sciences’ Whole Building Design Guide Construction Criteria Base (CCB), Unified Facility Criteria (UFC), and all related libraries. The primary criteria are the Air Force Criteria from the Documents Library. The Unified Facilities Guide Specifications (UFGS) is the mandatory starting point for all specifications, and shall not be deleted, materially modified, or made less stringent without Government approval. It is the Contractor ’s responsibility to identify and comply with all applicable requirements.

2.8. Air Force Secure Facility Restrictions – Building 27496 is a secure facility. Access is limited to U.S. Citizens. Personnel entering the restricted area must possess two forms of approved Government issued picture identification, i.e. driver’s license, passport, military ID, Common Access Card (CAC). For access to/from and during http://www.wbdg.org/references/ work inside all buildings, the Government will provide escorts. Contractor shall schedule all site visits and coordinate with end user, Kirtland AFB Civil Engineering department (CE), and CO to be escorted to the work areas. Request 30-day notice to gain access to the facilities.

2.9. Phasing the Work – All work shall be planned to minimize interference and interruption with the user’s mission. Only one door at a time can be worked on.

Contractor shall develop a phasing plan to do one door at a time. Contractor shall be flexible in coordinating work near any scheduled outages, missions, or other construction activities that may disrupt or interfere with the user’s mission. This flexibility is essential to ensure minimal disruption to ongoing operations and to maintain a productive working environment for all stakeholders involved.

2.10. Contractor shall prepare and submit submittals and deliverables on an AF3000 to the CO for approval in-writing by CE and the CO. Any resubmittals shall be resubmitted on an AF3000 to the CO, for approval in-writing by CE and the CO within seven calendar days or as indicated on the AF3000. Contractor shall submit RFI’s as needed.

2.11. On-Site Field Verification – Contractor is responsible for visiting the site and conducting all field investigations throughout the life of the project that will allow for accurate materials and equipment needed for a complete project. Contractor is responsible for providing all field investigations needed to confirm existing conditions and current field conditions. Contractor shall verify in the field any site survey information, as-builts, geotechnical, and all other information that may have been provided by the Government. Contractor shall coordinate all site visits in advance with the CO, CE, and user.

2.12. Impact Statement Certification Review Process

2.12.1. The final shop drawings will have to go through a review and certification process that can take up to 30-60 days before Kirtland AFB can approve drawings. If certification is not approved, it will have to go through a separate evaluation process for approval.

2.13. Facility Entry and Escort Requirements

2.13.1. Facility Entry Requirements

2.13.1.1. Contractor shall have an Entry Authorization List in place before coordinating entry and escorts. Refer to sub-section 2.14.2 for facility Entry Authorization List requirements.

2.13.1.2. Contractor shall coordinate with end user, CE, and CO to request access to the facility.

2.13.1.3. Contractor shall coordinate and request initial access to the facility 30 calendar days in advance and follow up two weeks prior to any need.

2.13.1.4. Contractor shall submit an escort request to the facility a week in advance.

2.13.1.5. Refer to sub-section 2.15.3 for facility escort requirements.

2.13.1.6. Refer to sub-section 5.4 for availability of site facility access-duty day requirements, etc.

2.13.2. Entry Authorization List (EAL) Requirements

2.13.2.1. Contractor shall have an EAL in place before coordinating entry and escorts.

2.13.2.2. To obtain access for site verification for subsequent work, Contractor shall submit a memorandum to the site security office to get on to the EAL.

The memorandum shall include the project number and name, name of Contractor, areas requiring access, and include the EAL for personnel, vehicle, and equipment request information form filled out. Personnel full name shall exactly match as it appears on identification documentation.

The request to get on to the EAL shall be submitted and in place before scheduling site visits and work. Contractor shall use the attached EAL for personnel, vehicle, and equipment request information form to get on to the EAL to access the site.

2.13.2.3. Once the EAL request information form has been submitted, the lead time to get the EAL approved is approximately 4 weeks.

2.13.3. Facility Escort Requirements

2.13.3.1. Construction personnel must be always escorted by Government personnel. Additional escorts are required in the storage vaults and maintenance bays, and no more than one crew at a time will be permitted to work in these areas. However, more than one crew may be permitted in the support areas. Escort requirements will limit the size and number of crews allowed on site at any given time.

2.13.3.2. For access to/from and during work inside all buildings, the Government will provide escorts. Contractor shall schedule all site visits and coordinate with end user, CE, and CO. Request 30-day notice to gain access to the facilities and submit request for escorts a week in advance. While in the facilities, Contractor shall follow all directions of the security personnel, and follow all rules as posted at the Entry Control Point (ECP). Cell phones, cameras, and any other electronic devices are not allowed in B27496.

2.13.3.3. Contractor shall also submit request to the facility a week in advance for escorts to include timeframes, dates, and areas needing access.

2.13.3.4. All tools, equipment, and materials must be thoroughly inspected and cleared prior to entering the project site. They may be stored on site, at locations and in amounts approved by the Government.

2.13.3.5. B27496 is a restricted area. Access is limited to U.S. Citizens. Personnel entering the restricted area must possess two forms of approved Government issued picture identification, i.e. driver’s license, passport, military ID, Common Access Card (CAC).

3. Regulatory Compliance and Standards

3.1. Compliance with Codes, References, and Standards: All work shall be in strict compliance with all applicable codes as adopted and modified by the State of New Mexico, Department of Defense, current NFPA, NEC, IMC, IPC, applicable UFC’s, AFI’s, and all local building codes and ordinances. Governing code is the current IBC. Contractor shall follow the most current edition at the time of Notice to Proceed (NTP), apply to all codes, references, and standards. They included the following, but not limited to:

3.1.1. All applicable Unified Facilities Criteria (UFC) and applicable Unified Facility Guide Specifications (UFGS). This are posted at:

https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc).

3.1.2. Air Force Corporate Facilities Standards (AFCFS) located at:

https://afcfs.wbdg.org. This document is an interactive online tool.

3.1.3. Kirtland Air Force Base Installation Facilities Standards (Kirtland AFB IFS) located athttps://www.wbdg.org/FFC/AF/AFIFS/Kirtland_AFB_IFS_Final.pdf.

It is necessary to download the IFS for the PDF tools to function properly.

3.1.4. AFMAN 32-1084

3.1.5. Contractor shall follow DoDI 5200.48/DAFI 16-1403 requirements in handling of Controlled Unclassified Information (CUI) Materials. (Refer to Attachment G- CUI Docs Receipt and Attachment H- DoDI 5200.48~DAFI 16-1403 (CUI - Oct 21) for details.

3.1.6. FC 4-420-07F Weapons-Capable Maintenance and Storage Facilities

3.2. Operational Security (OPSEC) – OPSEC Training and Briefing requirements due to location of work and Controlled Unclassified Information (CUI) classifications.

(Refer to attachment “CUI Docs Receipt” and “DoDI 5200.48~DAFI 16-1403 (CUI - Oct 21)” for details.)

3.2.1. The Contractor’s Management will ensure that all employees, to include any sub-contractor employees, performing work in support of this contract receive Operations Security (OPSEC) Awareness training. The training must be accomplished prior to entering the work site on day one of the work effort. The government (i.e., Contracting Officer, Unit Security Assistant, Unit OPSEC Coordinator, or 377 Air Base Wing OPSEC/Signature Manager (377 ABW/SMO)), can provide a tailored lesson plan for use by the Contractor’s Management to ensure training requirements are met. It is critical that contractor employees fully understand the importance of not discussing work details associated with this work effort, such as: actions or activities observed, facility details and/or contents, the statement of work, as-built or other drawings, etc., in public or outside of the worksite. The Contractor’s Management will track all training by employee name and date the training was provided using a spreadsheet or similar document, such as a sign-in roster, and provide a copy to the assigned Contracting Officer. A Non-Disclosure Agreement (NDS) will be prepared by the facility’s security staff and signed by all contractor employees prior to being granted access to the work site.

https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc

4. The Contractor’s Management will ensure that all employees, to include any sub-contractor employees, performing work in support of this contract receive Operations Security (OPSEC) Awareness training. The training must be accomplished prior to entering the work site on day one of the work effort. The government (i.e., Contracting Officer, Unit Security Assistant, Unit OPSEC Coordinator, or 377 Air Base Wing OPSEC/Signature Manager (377 ABW/SMO)), can provide a tailored lesson plan for use by the Contractor’s Management to ensure training requirements are met. It is critical that contractor employees fully understand the importance of not discussing work details associated with this work effort, such as: actions or activities observed, facility details and/or contents, the statement of work, as-built or other drawings, etc., in public or outside of the worksite. The Contractor’s Management will track all training by employee name and date the training was provided using a spreadsheet or similar document, such as a sign-in roster, and provide a copy to the assigned Contracting Officer. A Non- Disclosure Agreement (NDS) will be prepared by the facility’s security staff and signed by all contractor employees prior to being granted access to the work site.Deliverable Requirements

4.1. Period of Performance

4.1.1. The start of construction shall be approved by the CO in writing for Notice to

Proceed (NTP). Calendar days provided in the table below are timeframes to accomplish submittals and final inspection/acceptance which should be considered when developing the overall schedule.

4.1.2. Contractor shall provide 1) an overall schedule to meet the period of performance date/completion date; and 2) a 3-week look ahead with the existing week to show how work is to progress from start to completion. The days provided in the table below are timeframes to accomplish plans review, submittal reviews and final inspection/acceptance which should be considered when developing the overall schedule.

4.1.3. The Government requires completion of the project within 321 days of contract Addendum award. The following Table 4.1 shows the timeframe of each Government response requirement.

Table 4.1

REQUIREMENT No. of Calendar Days

Contract Addendum Award – Construction NTP 10 Days Preconstruction Conference NTP Meeting 1 Day Submit Permits & Waivers as required Up to 60 Days Contractor – Construction Submittals (Shop Drawings) 21 Days Lead Time on Hinges 180 Days Demolition and Construction 20 Days Pre-Final Inspection and Punch-list 7 Days Final Inspection and Acceptance 1 Day Close out submittals 21 Days Total Days 321 Days

5. Construction Services

5.1. The Contractor shall be responsible for providing a complete and useable product/system and shall be responsible for accomplishing all tasks outline herein, drawings, and specifications.

5.2. Facility/User Coordination

5.2.1. Project Coordination: All work shall be coordinated with the CO in conjunction with the PM and CE. The PM shall coordinate with the facility user.

5.2.2. Minimize interference with regular Kirtland AFB activities: The Contractor shall plan construction activities to minimize interference with the normal activities of KAFB occupants in the remaining areas of the facility and the neighboring facilities, surrounding streets, and parking areas.

5.2.3. Contractor shall have access to the facilities restrooms. Contractor shall provide alternate facilities to accommodate the construction workforce.

5.2.4. Owner Occupancy: The project shall be scheduled and executed to minimize conflict and to facilitate user’s operations. Changes to the approved schedule shall be vetted through the CO to support minimal operation impact.

5.2.5. Contractor shall be flexible when coordinating work near active missions, outages, and construction activities that may interrupt or interfere with the user’s mission.

5.2.6. Contractor shall phase construction activities to least affect the active mission identified above. Any construction activates that will affect or interfere with the active mission shall be coordinated with the user four weeks prior to the start of those activities.

5.3. Staging, Storage, and Parking

5.3.1. The Government will designate an area for construction staging and storage.

The exact location will be discussed and determined in the pre-construction meeting. The location shall not impede access for emergency response vehicles and personnel.

5.3.2. Parking shall be in designated parking spaces and in designated parking areas.

Exact areas designations to be discussed during the pre-construction meeting.

Parking will not be allowed on sidewalks or grass areas.

5.3.3. Construction shall not commence without prior coordination with CO, CE, and user.

5.4. Availability of Site

5.4.1. Workdays are normally defined as 12-hour duty days of Monday through

Saturday, excluding federal holidays and family days. Normal hours of operation are 6:00 AM to 6:00 PM. Major outages to the facility or mission shall be kept to a minimum and scheduled 30 days in advance. Due to this facility being secured, there will be delays to in-process and out-process.

5.4.2. Holidays: All Federal holidays are observed and are not considered duty days.

5.4.3. Family Days: There will be limited Government staffing on family days. If the

Contractor’s schedule overlaps any of these holidays, the Government will accommodate work if possible.

5.4.4. Work after business hours, on weekends, or federal holidays will be allowed if requested 14 days in advance to the CO in writing for approval and not interfere with base or user’s missions. After business hours, Federal holidays, and weekend work requests are dependent on the user’s escort ability to support the request.

5.4.5. Due to sensitive location of the site, the Contractor may encounter delays to accommodate the Air Force’s mission and exercise activity. If such delays occur, it is the responsibility of the Contractor to document such delays and notify the CO within 14 calendar days.

5.5. Schedule and Planning Requirements

5.5.1. The Contractor shall provide, with each progress payment, a Critical Path

Method (CPM) schedule for tracking work progress for the entire project from NTP to closeout documents. The CPM shall detail the project schedule and status using Gantt charts, which shall depict percent complete for each task. The Contractor shall prepare and submit an AF Form 3064 and AF3065 for approval.

5.5.2. Contractor shall submit three-week look ahead schedule to show how work is to progress from start to completion, if warranted, Contractor shall also submit a drawing to visually to depict areas work during the same period. A 3-week look ahead schedule shall be submitted every two weeks unless major changes happen between the 2 weeks that can affect coordination with Kirtland AFB.

5.6. Notification Requirements

5.6.1. The Contractor is required to notify the CO and PM of anything they believe is outside their scope of work and/or beyond their control that could impact cost, schedule, or quality. Additionally, the Contractor and its team is required to notify the CO and PM of critical issues that may affect the contract performance and/or human health and the environment. The types of issues that require notification include but are not limited to health risks, spills, changes in critical or key personnel. If encountered, immediately stop work, report the discovery to the CO, and PM, and implement the appropriate safety precautions. Field activities shall not resume until clearance is received from the CO. On critical issues, verbal notification shall be made immediately, followed by written notification as soon as practical within the succeeding 48 hours.

5.6.2. Utility outages: Outages require 30-day notice to schedule and major outages to the facility or mission shall be scheduled on the weekends or after business hours. After business hours and weekend work requests are dependent on the user’s escort ability to support the request.

5.7. Permits/ Environmental Requirements

5.7.1. The Contractor shall comply with all guidance provided by KAFB on the Form 103 Digging Permit Request and/or the AF Form 813 Request for Environmental Impact Analysis. For projects with ground disturbance, failure to comply with the Albuquerque Environmental Health Department (AEHD) Fugitive Dust Control regulation at 20.11.20 New Mexico Administrative Code (NMAC) may result in a notice of violation and financial penalty to the Contractor.

5.7.2. The following permits are required on the subject project

5.7.2.1. Welding/Burn Permit

5.7.3. All permits and waivers shall be approved prior to any on site work can begin.

5.7.4. Other permits may be required on this project. Particular attention shall be paid by the Contractor to the requirements specified in the KAFB AF813 Checklist of Environmental Requirements for this project, which detail regulations with which those executing the work of the contract shall comply.

5.7.5. If changes are made to the project, or new laws/policies enacted by the local agencies, there may be additional permits required for construction. Prior to work starting, it is recommended that the contractor verify current permit requirements are being met at the time of construction.

5.8. The Contractor shall comply with all AF, state, local, and federal environmental regulations. All applicable permits and approvals required by AF, Bernalillo County, City of Albuquerque, and the State of New Mexico shall be obtained prior to construction start.

5.9. Photo Documentation

5.9.1. Due to the site being a secured location, Government will take photos on the

Contractor’s behalf. Once the photos have been reviewed, the Government will distribute them out to the Contractor for their use and documentation.

Contractor shall submit a request for photos to be taken on their behalf when submitting escort request.

5.10. Accident Prevention Plan (APP) and Checklist – Provide an APP and checklist in accordance with EM 385-1-1 for review and approval by the Government.

5.11. Site Protection, Cleanup, Repair or Replace, and Differing Site Conditions

5.11.1. Ensure that all adjacent property, buildings, and contents are protected from dust, dirt, runoff, debris, and other damages resulting from project activities.

Contractor shall provide plastic sheeting, covering of ventilation, and the use of sticky mats to minimize the transfer of construction dust and debris to the occupied areas of the building during construction. Contractor shall ensure that all trash and debris shall be disposed of on a regular basis.

5.11.2. Blockages or obstructions of any doorway or building egress shall be coordinated with the CO.

5.11.3. No food shall be prepared on the facility premises. Contractor shall coordinate with the user to designate a location outside of the work area where breaks will be taken.

5.11.4. Replace or Repair: Contractor shall replace or repair to match original existing conditions, all existing adjacent finished surfaces, utilities, equipment, products, vegetation, and structures or parts thereof that have been damaged or removed to perform the work. Contractor shall inform the CO, PM, and CE in sufficient time to permit scheduling of all work prior to being enclosed.

5.11.5. Contractor shall ensure that all unfinished work is secured and protected from weather at the end of each workday. Contractor is responsible for any material and equipment loss incurred due to inadequate weather or security protection for the duration of this project.

5.11.6. Contractor shall review all contract documents prior to initial site visit to examine for all reasonably foreseeable issues. Items not brought up during the request for proposal phase shall be considered as part of the scope. Upon discovering issues during construction that could not be foreseen, or differing site conditions do not match documentation, the contractor shall stop work and immediately contact the Contracting Officer and Project Manager. Proceeding without notifying the Contracting Officer and Project Manager shall be taken as acceptance of conditions.

5.11.7. Daily Cleanup: Contractor shall ensure that all non-recyclable trash, debris, refuse, garbage, etc. is disposed in a safe and legal manner. The Kirtland AFB landfill will be available for disposal of non-hazardous construction and demolition waste.

5.11.8. Final Cleanup: Contractor shall ensure that the project site is completely clean before the project final walk-through. All new materials shall be properly cleaned and shall be free of scuffs, dirt, and dust. Areas surrounding the construction site shall also be cleaned of any dirt or dust.

5.12. Warranty

5.12.1. Contractor shall at minimum furnish an overall one-year warranty on services/workmanship performed and any equipment/items the Contractor purchases/installs for this effort. The warranty shall take effect upon the Beneficial Occupancy Date (BOD) by the Government after construction is completed. Contractor shall coordinate with any/all manufacturers’ extended warranties for special components and systems. Extended warranties shall identify exactly what component or system is being warrantied and the duration of the warranty. The specifications prepared by the Contractor shall include all specific extended warranty requirements for special components and systems.

5.13. As-Built Drawings and O&M

5.13.1. Contractor shall provide electronic copy of all O&M documents to include.

5.13.1.1. Maintenance cycles.

5.13.1.2. Recommended grease.

5.13.1.3. Maintenance procedure for repair replacement of bearings, shims, Bellville washers, etc.

5.13.1.4. Approx. cycles.

5.13.1.5. Recommended replacement.

5.13.1.6. Wet and Dry torque values for all bolts to include carriage bolts.

5.13.1.7. Final measurements readings and records of B7, B8, B13, and B14 doors.

5.13.2. The Contractor shall provide electronic CAD and PDF as-built drawings that clearly identify the hinges, encompassing all modifications, among other details of the project. Contractor is accountable for integrating Government feedback and making essential revisions to the as-built drawings in response to Government comments and any alterations made to the project, ensuring alignment with on-site installation changes. As-built documents shall follow the guidelines outlined in Attachment F - As-Built Guidance.

End of Addendum #1 SOW