SOW_B507 Paint Line Monorail Upgrade_02.01.pdf

STATEMENT OF WORK (SOW)

B507 PAINT LINE MONORAIL UPGRADE

U.S AIR FORCE

Michael Parkent

2/1/2025

709TH MAINTENANCE SUPPORT SQUADRON (MXSS)

B507 Paint Line Monorail Upgrade i

TABLE OF CONTENTS

1 BACKGROUND

2 APPLICABLE DOCUMENTS

2.1 SAFETY REQUIREMENTS, STANDARDS, AND CODES

2.2 ADDITIONAL STANDARDS AND CODES

3 GENERAL REQUIREMENTS

4 DESIGN MILESTONES

5 TRAINING

6 DELIVERABLES

7 INSTALLATION SEQUENCE

8 WARRANTY

9 CDRL SUMMARY

10 ADDITIONAL REQUIREMENTS

10.1 Government Furnished Property (GFP)

10.2 Quality Control Plan

10.3 Quality Assurance

10.4 Safety and Health Standards

10.5 Manpower Reporting:

11 SECURITY:

12 GENERAL INFORMATION

12.1 Hours of Operation

12.2 Conservation of Utilities

13 ENVIRONMENTAL CONTROLS

13.1 Hazardous Work Environment

13.2 Notification of Environmental Spills

13.3 Safety Program

14 GOVERNMENT OBSERVATIONS

15 FOREIGN OBJECT DAMAGE (FOD) AND TOOL CONTROL

16 ENVIRONMENTAL:

Appendix A – ACRONYMS AND ABBREVIATIONS appendix B – EQUIPMENT LISTING

Appendix C – SAFETY

1 BACKGROUND

The Monorail Paint Line located in B507 is comprised of a system of overhead rails and hoists that transport landing gear parts such as wheels and struts weighing up to 1,000lbs between paint booths and ovens during the paint process. The original system that was installed in 2006 uses outdated conductor bar for communications that is persistently failing causing downtime and repairs. In addition, many of the wear and tear items on the system such as wheels, bearings, track level, etc. need to be replaced.

2 APPLICABLE DOCUMENTS

The following documents are applicable to this SOW along with the attached appendices cited below.

2.1 SAFETY REQUIREMENTS, STANDARDS, AND CODES

DAFMAN 91-203, Air Force Occupational Safety, Fire, and Health Standards DAFMAN 91-203, OO-ALC Supplement OO-ALC Safety Requirements (Appendix C of SOW)

2.2 ADDITIONAL STANDARDS AND CODES

NFPA 70, National Electrical Code (NEC) AWS D1.1, Structural Welding Code - Steel AWS D1.2, Structural Welding Code – Aluminum AWS QC7, Standard for AWS Certified Welders ASME B30.17-2015, Overhead and Gantry Cranes (Top Running Bridge, Single

Girder, Underhung Hoist) ASME P30.1-2014, Planning for Load Handling Activities ASME Y14.100, Engineering Drawing Practices UFC 4-211-02, Aircraft Corrosion Control and Paint Facilities UFC 1-200, DoD Building Code NTIA Manual of Regulations and Procedures for Federal Radio Frequency

Management

3 GENERAL REQUIREMENTS

This (SOW) Statement of Work defines the contractor’s responsibilities for the upgrade of the Monorail Paint Line consisting of 20 carriers to include adding a maintenance spur, conversion to wireless communications, part tracking with QR tape/scanners, new hardware in enclosures, upgrades to HMI (Human Machine Interface)/operator stations, and all other subcomponents not explicitly mentioned to complete the upgrades and make the system fully functional to meet or exceed its current capabilities.

3.1 The contractor shall perform the service required after coordinating with Hill Air Force Base (HAFB) POC’s as listed. Normal working hours are 0530 to 1600 Monday through Friday for general work. When the system needs to be fully shutdown, night and weekend (7.1.2) work shall be required to minimize downtime during any full shutdowns throughout install.

3.1.1 Work outside regular hours shall be approved by and coordinated with the TPOC and escorting personnel.

3.2 The contractor shall provide a Project Manager/Superintendent for all projects. A Project Manager/Superintendent as identified shall be responsible for the daily logistics of all operations pertaining to the removal and installation of all components and parts as listed in this SOW.

3.3 The contractor shall have a minimum of 10 years of experience installing similar systems and a licensed PE (Professional Engineer) either native or hired.

3.4 Contractor shall provide an installation schedule with dates and detailed methods for completing each item (CDRL A005).

3.4.1 Any partial/full shutdown phase shall be coordinated with production and the TPOC and in as advanced notice as possible. Any full shutdown phases shall be limited to less than 1 week. Any partial shutdown phases shall be limited as much as possible.

3.5 The project shall be split into two main categories.

3.5.1 Localized maintenance spur addition.

3.5.2 Global wireless conversion upgrade and repairs.

3.6 The contractor shall add a new maintenance spur in the location depicted in Figures 1 and 2.

3.6.1 The contractor shall remove any existing rail and equipment required to install this new section.

3.6.2 The contractor shall temporarily or permanently relocate any facility equipment and utilities required to install the maintenance spur.

3.6.3 The maintenance spur shall be long enough to store and work on 4 carriers at a time without interfering with production operations.

3.6.3.1 The contractor shall determine and provide the exact location the spur will break off the main monorail and the exact length of track required, though the straight shot will be approximately 25 feet long.

3.6.4

Figure: 1

3.6.5

Figure: 2

3.6.6 The track shall be Cleveland Tramrail Series 5000 12.5” Patented Track Monorail straight and curved beams color matched to the existing paint.

3.6.7 The track switch/diverter shall be Cleveland Tramrail 5000 Series Motorized Switch, have a stop to prevent overtravel, and color matched to the existing paint.

3.6.8 The track splice shall be Cleveland Tramrail Series 5000 12.5” Patented Track Splice Kit color matched to the existing paint and have an operator station similar to the existing control stations and approved by the TPOC. See figure 3:

3.6.9

Figure 3

3.6.10 Installation of any support steel and hangers to support the new section shall be required.

3.6.11 All other labor and materials required to fully integrate this new section into the rest of the system shall be required.

3.7 The two (2) old Magnetek Flex EX remotes that control carriers/hoists during part loading on strut side at the 2 black squares shall be replaced with new Magnetek Flex EX2 series. See figure 4:

3.7.1

Figure 4

3.8 The contractor shall inspect and repair the following items on the 7 existing diverters.

See figure 5.

3.8.1 Inspect the oil in the motor transmissions and refill where necessary.

3.8.2 Inspect the rollers and roller bearings the diverter rides on and replace where necessary.

3.8.3

Figure 5

3.9 The contractor shall check for level and alignment between all track mates, including the existing track, and make level and align to an acceptable tolerance per Cleveland OEM specifications where required for smooth transition.

3.10 The contractor shall install QR (quick response) tape on the entire length of the rail for continuous carrier location tracking with precision of one (1) cm or less.

3.11 The contractor shall upgrade the system to wireless communication for all controls to the 20 carriers while retaining their durability and protection from the production environment. All 20 carriers shall be outfitted with:

3.11.1 Newest Allen Bradley PLCs (Programmable Logic Controllers) in the CompactLogix family with all other necessary specifications such as: sufficient memory capacity, I/O, power supply, ethernet card & switch, programming port, etc., to successfully perform their role in the system and be approved by the

TPOC.

3.11.2 Wireless communications between the carriers and main PLC shall be true wireless systems without hardware such as microwave guides or bars of any kind and be approved by the TPOC.

3.11.3 The Magnetek A/C Impulse Drives shall be replaced with their modern Magnetek VFD (Variable Frequency Drive) equivalent such as the G+ Mini 4 Series and approved by the TPOC.

3.11.4 Industrial grade QR (quick response) tape positioning system reader for continuous part location tracking with precision of one (1) cm or less.

3.11.4.1 The contractor shall demo and dispose of old carrier tracking hardware.

3.11.5 The old conductor bar and associated hardware shall be demoed and replaced with a new FABA 100 4-channel conductor bar with new shoes and fingers just for 480V/3PH power supply.

3.11.6 All other hardware and components required for wireless communication between the carriers and the main controls enclosure to successfully perform their role in the system.

3.11.7 All wireless components require approval by government TPOC.

3.11.7.1 See NTIA Manual of Regulations and Procedures for Federal Radio Frequency Management for guidance (2.2).

3.11.7.2 The contractor that is awarded this contract shall complete the Frequency Proposal Worksheet which requires approval by government

TPOC.

3.11.8 The contractor shall replace the bearings, wheels, and pinion gears on all 20 carriers.

3.11.9 If the existing enclosures don’t have sufficient room to house the new hardware, the contractor shall sufficiently upgrade their capacity while retaining NEMA type 4/12 specifications.

3.11.10 The contractor shall inspect other components of the (20) carrier enclosures:

lights/indicators, e-stop, etc. and replace where required with components approved by the government TPOC.

3.12 The contractor shall demo the old conductor bar (approximately 190 meters) and replace with new FABA 100 4-channel conductor bar (approximately 190 meters) in stages described in the Installation Sequence (7.1).

3.12.1 The new conductor bar shall be installed to OEM specification including leveling and mates.

3.12.2 An extra 10% of the total length of FABA 100 4-channel conductor bar shall be purchased for future maintenance purposes.

3.13 The contractor shall install all required hardware in the main enclosure to support the upgrades for the system:

3.13.1 The contractor shall remove and dispose of all hardware and equipment that will no longer be in use.

3.13.2 The contractor shall pull and dispose of all old wires no longer in use.

3.13.3 Newest Allen Bradley PLCs with all necessary specifications such as: sufficient memory capacity, I/O, power supply, ethernet card & switch, programming port, etc., to successfully perform their role in the system approved by the TPOC.

3.13.4 All other hardware required for communication between the carriers and the main controls enclosure and to make the system operational and complete.

3.13.5 The contractor shall add a fan if required for temperature regulation.

3.14 The contractor shall outfit the system with a UPS (Uninterrupted Power Supply) back up rated to the correct specifications if one is not yet in place.

3.15 The contractor shall replace any other hardware in the main enclosure that is outdated or beyond expected service life.

3.16 The contractor shall make the following upgrades to the operator stations:

3.16.1 The contractor shall replace the buttons, labels, and two (2) old Panelview Plus 1000s located on 2 of HMI operator stations with modern models of Allen Bradley Panelview approved by the TPOC, such as the PanelView 5000, with a screen size of 12” or larger. See figure 6:

3.16.1.1

Figure 6

3.16.2 The contractor shall replace the face panel, labels, and buttons on the two (2) operator stations inside the primer and paint booths that are covered in overspray.

See figure 7.

3.16.2.1 The face, buttons, and all other components must be class 1 division 1 rating to retain class 1 division 1 rating of the operator station.

3.16.2.2 The contractor shall install a rigid weatherproof cover on the operator station face that locks down to prevent future overspray accumulation.

3.16.2.3

Figure 7

3.17 The contractor shall replace all buttons and labels on the remaining four (4) operator stations. The contractor shall inspect for worn or near end-of-life components in each station and replace with correctly specified replacements approved by the TPOC. See figure 8:

3.17.1

3.17.2

Figure 8

3.18 The contractor shall replace the old RSLogix 500 carrier program with Allen Bradley Studio 5000 software, or equivalent approved by TPOC:

3.18.1 The contractor shall program the new software to meet or exceed current capabilities.

3.18.1.1 The program must maintain correct spacing between carriers to avoid collisions, know when booth doors are open/closed and not allow a carrier to proceed unless the door is open, and include all other safety measures currently implemented such as not allowing struts down the wheel side and vice versa.

3.18.1.2 The contractor shall add recipes for all assets the system currently has (small/medium/large and steel/aluminum) pertaining to how long the asset must dwell at the curing station before automatically moving down the line and require manual input before carriers enter the rest of the stations.

3.19 The contractor shall design a professional and user-friendly HMI layout/GUI (Graphical User Interface) with safety features, display of error codes with associated details, illustration of asset flow associated with the recipe selected, illustrations of the asset type selected for confirmation, and be approved by the TPOC.

3.20 The contractor shall demo and dispose of all old hardware no longer being used.

3.21 The contractor shall provide all testing and commissioning, project management, and design as required by the Government to make the system fully functional (CDRL A007).

3.22 The contractor shall remain onsite after the system is fully complete for three (3) regular production days to assist operators and work out any problems.

4 DESIGN MILESTONES

4.1 The contractor shall hold a kickoff meeting via Teams within 7 calendar days of award.

4.1.1 The contractor is responsible for creating and providing the government detailed meeting minutes (CDRL A003).

4.2 The contractor shall hold an on-site visit within 7 calendar days after kickoff meeting.

On-site including travel by the contractor to HAFB facilities is at the contractor’s expense. Contractor’s licensed PE shall be present for all on-site meetings. The intent of this milestone is to ensure the contractor has access to the dock space dimensions, facility and on-dock work currently being conducted; ability to inspect and interact with personnel working on the current configuration; ability to ask questions of all government stakeholders; ability to collaborate one-on-one with the TPOC about the concept design and design attributes that production needs; and identify any required labor and materials not explicitly mentioned in this SOW that is required to make the system complete and functional.

4.2.1 The contractor is responsible for creating and providing the government detailed meeting minutes (CDRL A003).

4.3 The contractor shall prepare and perform a Design Review within 30 calendar days of the site visit. Location shall be via Microsoft Teams (CDRL A003).

4.3.1 50% is the Preliminary review and shall include proposed components and hardware that must be approved by the government TPOC, drawings, general layout/footprint of all equipment, software, overview of system sequence of operations including diagrams/visuals, and installation schedule.

4.3.2 90% is the Critical review and shall be a completely finished design to be reviewed. Any revisions requested by the government shall be submitted within 14 calendar days of government notice.

4.3.3 100% shall be a final version with all feedback/corrections included.

4.3.4 All drawings shall be provided in DWG and pdf file format compatible in Solidworks/AutoCAD for all review phases (CDRL A004).

4.4 The contractor shall prepare and perform a System Verification Review.

4.4.1 90% shall be a completely finished package validating and verifying the system is complete ready for production. Any revisions requested by the government shall be submitted within 14 calendar days of government notice.

4.4.2 100% shall be a final version with all feedback/corrections included.

5 TRAINING

5.1 The contractor shall provide on-site training at HAFB both throughout installation as new parts of the system become operational, as well as at the conclusion of installation.

Training shall take place during core HAFB business hours and be pre-coordinated with the TPOC. Pre-coordination while the contractor is on-site for install is acceptable.

Training shall cover the following, at a minimum:

5.1.1 Familiarization with all components and features.

5.1.2 Daily maintenance and prior-to-use inspections.

5.1.3 Explanation of safety features.

5.1.4 How to use HMIs and remotes.

5.1.5 Step by step instructions an operator will need for daily use.

6 DELIVERABLES

6.1 O&M Manuals (CDRL A006). Operation and Maintenance manuals shall be prepared and delivered on electronic media in pdf file format compatible with Adobe Acrobat and on 8 ½ by 11 inch bond paper and presented in appropriately sized three ring binders. Operation Manual and Maintenance Manual shall be in separate binders. The contractor shall provide three (3) hardcopy O&M manuals and one (1) CD-R ROM/DVD-R digital copy. The manual shall include, but is not limited to, the following:

6.1.1 Operation Manual – This manual is intended for the user.

6.1.1.1 Illustrated Parts Breakdown (IPB) with a full bill of materials (BOM) with all components, parts numbers, NSNs, and associated manufacturers and vendors.

6.1.1.2 Prior-to-Use Inspection Instructions.

6.1.1.3 Operating Instructions.

6.1.2 Maintenance Manual – This manual is intended for maintenance personnel.

6.1.2.1 Illustrated Parts Breakdown (IPB) with a full bill of materials (BOM) with all components, part numbers, NSNs, and associated manufacturers and vendors.

6.1.2.2 Maintenance Instructions. These instructions shall be performed by maintenance personnel and cover items/components that will require sustainment to include all materials and consumables required for maintenance, step by step instructions to complete required tasks, and intervals for each task.

6.1.2.2.1 Schematics for electrical systems shall be included.

6.1.2.2.2 Recommended Preventative Maintenance Schedule with tasks, instructions, and intervals. These instructions shall be performed by maintenance personnel.

6.1.3 In the event the TPOC determines CDRL A006 contains any inaccuracies or omitted information, a revision with complete corrections shall be submitted within seven (7) business days of government notice.

6.2 Final Design Technical Data Package (TDP) (CDRL A008). The engineering drawing package, or TDP, shall be prepared per ASME Y14.100 and shall be provided to the Government. The TDP shall represent the TPOC approved design. TDP data includes but is not limited to Bill of Materials (BOM) and parts list, schematics, wiring diagrams, software and backups for all system programs, code, and recipes, and engineering drawings. For any third-party items procured for this effort, the contractor shall provide the OEM’s original nomenclature, key characteristics, and data sheets as part of the TDP. The engineering drawing package shall be certified and stamped by the contractor’s state licensed Professional Engineer (PE).

6.2.1 The contractor shall deliver two (2) complete printed copies of the final engineering drawing package on 11 by 17 inch bond paper, everything except drawings shall be on 8.5 by 11 inch bond paper and presented in appropriately sized bound presentation booklets with plastic covers.

6.2.2 Digital copies of the TDP shall be provided on two (2) CD-R/DVD-R in pdf file format compatible with Adobe Acrobat.

6.2.3 In the event the TPOC determines any inaccuracies or omitted information, a revision with complete corrections shall be submitted within 14 business days of government notice.

6.3 The contractor shall provide all OEM Technical Data and software backups including passwords to TPOC.

6.4 The contractor shall assign the U.S. Air Force Government Purpose License and Access Rights which will allow the use, printing, etc. of data rights and/or IP. These rights extend to U.S. governmental agencies only. This data is not to be sold, disclosed or otherwise provided to any other entity/entities outside of the U.S. government. This Agreement/License shall remain in effect for as long as the equipment cited in the equipment listing remains under government control and usage, after which time, this Agreement/License is revoked.

6.5 The contractor shall provide a Teaming Agreement listing all subcontractors they will be using.

7 INSTALLATION SEQUENCE

7.1 The contractor shall minimize system downtime by completing work similar to this preferred fashion and sequence to optimize and decrease downtime for production.

7.1.1 First complete (3.5.1/3.6) to use the new maintenance spur as a staging area to upgrade carriers while leaving the rest of the system functioning for production.

7.1.2 Complete upgrades to carriers so they can temporarily function on both the current FABA 100 11-channel conductor bar, as well as the new 4-channel (3.11).

7.1.3 Check and level the monorail between all mates (3.9).

7.1.4 Outfit the monorail with industrial grade QR tape (3.10).

7.1.5 Enter a full shutdown phase working a combination of swing/night/weekends to swap hardware in the main cabinet so the system operates without using the 7/11 non-power delivery connections in the conductor bar (3.13).

7.1.6 Replace the 11-channel conductor bar with new 4 channel in segments during swing/night shifts allowing production to operate normally with mixed conductor bars during day shifts (3.12).

7.1.7 Finish carrier upgrades so they only operate on the 4-channel power delivery conductor bar.

7.1.8 Other work can be completed in any order of operations to facilitate an optimal schedule/downtime with approval of the government TPOC.

8 WARRANTY

8.1 Warranty shall be for 24 months for all labor and components manufactured by the contractor. For those components not manufactured by the contractor, the warranty shall be for no less than the manufacturer’s warranty or 12 months if the manufacturer’s is less than 12 months. The warranty period shall begin the day after acceptance of the TDP by the TPOC. If any repairs are needed during the warranty period, they shall be completed entirely on-site at HAFB by contractor’s direct staff. The warranty shall cover, and the contractor shall be wholly responsible for the replacement of any defective components, subcomponents or systems, the failure of which is due to faulty materials, workmanship, design, and/or selection of inadequate service life materials. The contractor shall perform repairs, including repair/replacement of any faulty materials within seven (7) calendar days as long as the necessary materials and/or parts are immediately available, or as soon as possible in instances when materials and/or parts are not immediately available. Any shipping or travel costs shall be entirely at the expense of the contractor.

9 CDRL SUMMARY

Contract information data shall be delivered electronically in accordance with the corresponding requirement for each Data Item listed in Table 4-1 (below). The contractor shall have no more than one error per quarter for all CDRL submittals. The contractor shall submit CDRLs according to the due date indicated and have no more than one CDRL per quarter submitted after the identified due date. Grammatical errors do not count as an error. Substantive mistakes shall be corrected within two working days and corrective action taken to prevent recurrence of inaccurate late CDRLs.

Table 4-1

Exhibit Title

SOW

Paragraph

Delivery

A001 Safety Plan

Appendix C

NLT fifteen (15) calendar days after contract award.

A002 Quality Plan

10.2

NLT thirty (30) calendar days post contract award.

A003

Conference Minutes

4.1.1

The Contractor shall provide meeting minutes within three (3) business days after the conclusion of the Kick-Off meeting and all subsequent meetings.

A004

Engineering Design Data and Associated Lists

4.3

As requested by Government Rep.

A005 Project Planning Chart

3.4

The contractor shall provide a Program Management Plan within 30 days of award and as requested by Government rep.

A006 O&M Manuals

6.1

As requested by Government Rep.

A007 Acceptance (Test

Procedure)

3.21

At conclusion of installation.

A008 TDP and Engineering

Design

6.2

At conclusion of successful Acceptance testing.

10 ADDITIONAL REQUIREMENTS

10.1 Government Furnished Property (GFP)

Government furnished property will be issued to the contractor for repair when repairs are needed. The contractor shall safeguard all GFP placed into the contractor’s care. GFP shall be shipped to the OEM facility and returned to the government by the contractor, at the contractor’s expense. (See attached excel spreadsheet)

Or

6.1 Government provided support

The Government will provide necessary working space, including heat, light, ventilation, and electrically powered outlets for the use of contractors’ maintenance personnel. The Government shall provide access to the necessary facilities where the equipment resides. The place of performance shall be Hill Air Force Base (AFB), UT.

Government telephones shall be used for official business only.

The contractor shall be responsible for safeguarding all Government property provided for contractor use.

10.2 Quality Control Plan

The contractor shall establish a complete Quality Control Plan (QCP) to ensure the requirements of this contract are provided as specified. The contractor's quality management program shall comply with the minimum quality management systems elements specified in the American National Standards Institute (ANSI), American Standards Organization (ASO), and International Standard Organization (ISO) family of standards. The report shall be submitted to the *********, NLT 30 days post contract award. (CDRL A002)

10.3 Quality Assurance

10.3.1 The government TPOC will perform assessments of the contractor’s performance. Subsequent to contract award, specific name and contact information of the government TPOC with a letter defining duties and authority will be furnished to the contractor.

10.3.2 The government TPOC will inform the task manager in person when discrepancies occur and will request corrective action. The government TPOC will make a notation of the discrepancy on the assessment checklist with the date and time the discrepancy was noted and will request the task manager (or authorized representative) to initial the entry on the checklist.

10.3.3 The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints.

10.3.4 Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO.

10.4 Safety and Health Standards

10.4.1 The contractor shall follow and adhere to the Air Force is part of the Occupational Safety and Health Administration (OSHA).

10.4.2 Voluntary Protection Program (VPP). The contractor is required to attain familiarization with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. VPP requirements apply to contractors whose employees work more than 1,000 hours per quarter. The contractor shall flow down these requirements to all sub-contractors who qualify as applicable contractors under this contract.

10.4.3 The contractor shall provide from its OSHA 300 information the Total Case Incident Rate/Days Away Restricted or Transferred (TCIR/DART) rate by 15 January of each year to the CO for submission as part of the installation's annual OSHA VPP self-evaluation report.

10.4.4 System Safety Program Plan. The contractor shall implement a safety program that ensures protection of Government personnel and property. As part of the Safety Program the contractor shall establish a Safety Plan IAW Appendix B of this PWS. The contractor shall submit the Safety Plan within fifteen (15) days after contract award.

10.5 Manpower Reporting:

10.5.1 The Contractor shall report ALL Contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.SAM.gov

10.5.2 Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk.

10.5.3 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data. User Manuals: Data for Air Force service requirements must be input at the ECMRA link. User manuals for Government personnel and Contractors are available at the ECMRA link at http://www.SAM.gov

11 SECURITY:

11.1 Conflicts of Interest

11.1.1 The contractor shall not assign to contract or task order performance any person, including any employee of the U.S. Government, if employing that person would create a conflict of interest under any law, regulation or policy of the United States Government. Additionally, the contractor shall not assign to contract or task order performance, any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD Directive 5500.7-R, Standards of Conduct, and any other applicable regulation or policy of the Department of the Air Force or its subordinate commands, as applicable, including but not limited to Air Force Materiel Command.

11.1.2 Contractors will not use any other form of identification to access any government installation or facility while working on a government contract except the issued credentials associated with the awarded contract or task order.

Example: using a military retiree card to access an installation to work on a contract.

11.1.3 Foreign nationals (FN) will not be escorted, or sponsored, onto the installation without being properly vetted. Any request must follow 309 MXSG OI 16-102, Security Requirements section 7. FNs must be approved for access via the Foreign Disclosure Office and Air Force Office of Special Investigations

(AFOSI).

11.2 Security Requirements

11.2.1 If the contractor is not issued a DBIDS or CAC, the contractor will schedule all visits and coordinate base entry by contacting the government TPOC and shall be escorted at all times.

11.2.2 The contractor shall comply with all security, force protection, Operation Security and Antiterrorism requirements at each installation.

11.2.3 The contractor shall comply with local unit in and out-processing procedures for all contractor personnel to ensure required security-related briefings and debriefings are accomplished. Specific in and out-processing checklists may be included at the task order level.

11.2.4 The contractor will use the Contracting Officer Representative (COR) as the primary means of reviewing and approving forms and for communicating with necessary government representatives.

11.2.5 Government issued Common Access Cards (CAC)s, badges, identification shall be removed and/or concealed from plain sight when outside the installation and shall not be left in vehicles or unprotected. Badges and Passes will not be duplicated, photographed, or copied. Lost or stolen identification badges, vehicle passes etc. will be immediately reported to the COR and Security Forces Office.

11.2.6 Security Manager (SM), contractor and/or COR will administer and maintain all individual training and records, for compliance purposes, associated with this SOW/PWS. Training records must be made available during self-inspections and other oversight activities.

11.2.7 Communications Security

11.2.7.1 All communications with DoD organizations are subject to Communications Security (COMSEC) review.

11.2.7.2 The DoD authorizes the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

11.2.7.3 The Government advises the contractor that at any time they place a call to, or receive a call from, a DoD organization, they are subject to COMSEC procedures.

11.2.7.4 The contractor assumes the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DoD information.

11.2.8 Operations Security (OPSEC) Requirements

11.2.8.1 During the course of this contract, in addition to those restrictions, instructions and guidelines delineated in the SOW/PWS and/or other references provided, the contractor will adhere to the following minimum requirements.

11.2.8.2 Introduction of personnel electronic devices into government spaces, laptops, tablet Personal Computers (PC)s, cellular phones, cameras, recording devices, and data recording/storage devices is strictly controlled and forbidden in most cases. Company issued equipment required for the performance of work must be approved by the government security specialist. Photography and recording is not allowed in restricted areas and controlled areas except for official use and by approved photography letter only. NOTE: Unless otherwise stipulated in the contract, contact the Installation Public Affairs or SM for approval.

11.2.8.3 Contractor personnel shall not discuss government operations in public or over unprotected or unencrypted communications. Official Business controlled unclassified information (CUI) may only be transmitted as directed in the SOW/PWS as it adheres to CUI Guidelines.

11.2.8.4 The Contractor shall not post to company websites, publications, newsletters, or other media any images, data or information that reveal sensitive government operations, personnel, equipment, and/or classified or CUI. When in doubt, company press releases, related to this contract, will be coordinated through the Public Affairs Office prior to release.

11.2.8.5 Contractor personnel shall not disclose to unauthorized third parties, post to unofficial sites (including all Social Networking sites) any images, data or information that reveals sensitive government operations, personnel, equipment, including, but not limited to: Tactics, techniques and procedures, production or work schedules, any visible or concealed modifications, upgrades, additions to Air Force installations, property or weapons or equipment; increases, change, or decreases in work/deployment frequency or government personnel, project schedules, logistics or material delivery schedules; specialized equipment orders, deliveries, shipments, etc. (Unauthorized disclosure and transfer of National Security Information is punishable under 18 USC § 793.); Unauthorized disclosures and attempts to solicit this type of information by unauthorized third parties or others not affiliated with this contract shall be reported to the SM and/or installation SFS, COR, and, if applicable, the company FSO and/or the Defense Security Service.

11.2.8.6 Practice OPSEC and implement countermeasures to protect Critical Information (CI) and other sensitive unclassified information and activities vigilance or degrade the planning and execution of military operations performed or supported by the contractor in support of the mission. Protection of CI will include the adherence to and execution of countermeasures which the contractor initiates or as provided by OPSEC manager or installation OPSEC Program Manager, for CI on or related to the SOW/PWS.

11.2.8.7 The contractor must mark and protect any information IAW CUI, to include E-mail, and adhere to all CUI standards and policies.

11.2.8.8 Contractors who have access to the Ogden Air Logistics Complex (OO- ALC) and Government Servicing Units (GSU)s facilities or critical information shall have OPSEC training IAW AFI 10-701, Operations Security (OPSEC). Initial training will be approximately one (1) hour and follow-on recurring annual training will be approximately 1/2 (0.5) hour. OPSEC training will be conducted within 30 days of assignment.

11.2.9 Antiterrorism (AT) Requirements

11.2.9.1 Contractor personnel who require routine physical access to a Federally controlled facility or military installation shall complete Level I antiterrorism awareness training within 30 days of requiring access and annually thereafter. IAW DoD Instruction O-2000.16 Volume 1, DoD Antiterrorism (AT) Program Implementation. Training can be completed through a computer or web-based application (https://jko.jten.mil/) or under instruction of a level 1 AT awareness instructor.

11.3 Contractor Identification & Badges

11.3.1 All contractor management, staff and contractor personnel shall be clearly identified as such at ALL times. Contractor identification shall include visible badges, conversations, mail, email, teleconferences, video teleconferences, faxes, and/or other electronic communication whether with government personnel, other contractor personnel, or with the public when supporting this contract where their status as contractor employees might not otherwise be apparent or where they might be mistaken for civil service employees. At a minimum, contractor management staff or contractor personnel shall clearly identify themselves using the label “contractor” in email addresses in accordance with Federal Acquisition Regulation (FAR) 37.114(c), Special Acquisition Requirements; opening ALL phone conversations with a statement materially the same as, “[office name], I am [employee name], a [prime contractor’s company name] employee,” including the employing contractor’s name in the letterhead and/or signature block of any written correspondence; and any other means necessary.

11.3.2 If the contractor obtains a DBIDS or CAC, they shall utilize the Defense Biometric Identification System (DBIDS) Badge/Common Access Card (CAC) /Controlled/Restricted Authorization Badge (CAB/RAB) In Accordance With (IAW) Hill Air Force Base (AFB) Instruction 36-812, Issue of Common Access Cards to Contractors (Contractor Verification System) and Air Force Instruction (AFI)_Air Force Material Command (AFMC)_Hill Air Force Base (AFB) Supplement 31-101-O, Hill Installation Defense Plan (IDP) Interim Change (IC)

1. The contractor must meet the same security requirements as government employees for access to the installations Automated Information Systems (AIS) or Information Technology (IT) Systems.

11.3.2.1 DBIDS Cards may be issued after contractor submits a completed AFMC Form 496, Application for AFMC Identification Card, to their assigned COR. The COR ensures the Form 496 is complete, to include:

all requestor personal information, company name and address, current and valid driver license information, valid contract number and expiration date, requestor Social Security Number, requestor E-mail, what credentials needed, days and times for access and a digital signature from the COR. The COR forwards Form 496 to the SM for signature and processing. The SM will notify COR after Form 496 is approved/disapproved with instructions for obtaining a DBIDS.

Contractors will return completed Form 496 to issuing SM to begin in-processing. Incomplete Form 496s will not be processed. NOTE:

Escort authority is not authorized, and Force Protection Condition “Bravo” is the minimum established by Security Forces Squadron (SFS). Contractors with a current DBIDS have authority to sponsor (not escort) onto the installation and must follow installation procedures for doing so. Contractors who do not require access to DoD IT systems will be issued a DBIDS annually unless contract end date is sooner.

11.3.2.2 New contractor employees approved for DBIDS will require an escort to Building 430 to receive a DBIDS. Employees going to Security Forces Squadron (SFS) without a sponsor are considered to be on the installation illegally and may be detained and removed. CORs can escort the employee/s or the employee/s may be sponsored onto the installation by a current CAC holder, and are required to meet all access requirements by SFS. A temporary visit request can be made for 1-60 days on the Visitor Control Website and requires the contractor employee name, driver’s license number and state of issue:

https://usaf.dps.mil/sites/HillAFB/vcc/SitePages/Home.aspx

11.3.2.3 Contractors with reported issues associated with background information on the Form 496 will be disapproved for DBIDS and will not be granted access to the installation. Contractors that are denied access will have all issued credentials, keys, key cards or vindicator cards taken away and the employee removed from the installation immediately. Denied contractor/s are required to adhere to the appeal process established by SFS and 75 ABW Director. If employee is approved for access, they must obtain the approval letter and keep it on file for initial and future renewal of any credentials. Security forces will be notified if the employee, or anyone affiliated with the contractor, is uncooperative.

11.3.2.4 CAC eligibility is determined if access to Government Information Technology (IT) systems and access to Department of Defense (DoD) controlled installations or facilities on a recurring basis (for a period of six months or more) is required to perform the job, IAW HillAFBI 16- 1405, Trusted Associate Sponsorship System. CACs will not be issued for training purposes only, IAW AFBI 36-812, Issue of Common Access Cards (CAC)s to Contractors. CACs will not be issued to foreign nationals unless they meet the requirements defined in AFI 31- 113, Installation Perimeter Access Control. Contractor employees are required to provide two valid forms of identification prior to having a Trusted Associate Sponsorship System (TASS) account created. The list of valid forms of identification can be found on the Real-time Automated Personnel Identification System (RAPIDS) website:

https://idco.dmdc.osd.mil/idco/

11.3.2.5 Eligible contractor employees requiring access to Government computer systems are required to pass a U.S. Government background check, favorable fingerprint results, and a minimum of a Tier (T) 1 investigation initiated by the Group Security Office. When all steps are complete, with no issues, and the T1 investigation is opened with Office of Personnel Management (OPM) an interim CAC may be issued by the respective Group SM or Trusted Agent (TA). If the T1 is returned with less than favorable results the contractor employee will have their CAC revoked, issued credentials, key cards, keys, vindicator cards and any access to Government IT systems revoked. Without credentials the employee is no longer eligible to remain on the installation or have in their possession any other issued credentials.

11.3.2.6 Ineligible contractors are employees of a Defense contractor who is not eligible for a CAC but requires access to an AF installation or facility.

Non-CAC eligible contractors are not allowed access to AF IT, IAW AF Memorandum, AFMC Guidance for the Credentialing of Uncleared Contractors. Contractors may be found ineligible if after a local determination is made by a certified Homeland Security Presidential Directive (HSPD)-12 adjudicator for derogatory fingerprints.

11.3.2.7 Contractor employees will be given two (2) weeks to complete the on-line Standard Form (SF) 85 investigation questionnaire and complete fingerprinting, prior to being submitted for a T1 and receiving an interim CAC. Employees that don’t complete the questionnaire and fail to meet the suspense dates may request an extension, otherwise they will be removed from the installation. On-line questionnaire and fingerprint scheduling will be initiated by the Group SM.

11.3.2.8 Prior closed investigations, with favorable results, must be within last two years from previous government employment, appointment, or affiliation to be used in lieu of submitting a new T1. A reciprocity check will be done to determine eligibility of prior investigations. If an investigation is out of scope, or none is found to exist, a minimum of a T1 investigation and fingerprints will be initiated by the group SM.

11.3.2.9 Contractor employees requiring a CAC, in performance of the contract or task order, that do not meet the minimum requirements for a CAC will be removed from the Installation immediately. All Government credentials will be recovered and returned to the issuing SM the same day. Only issued credentials, related to the contract, will be used to access the installation, receive CAB/RABs, vindicator cards and any approved AIS or IT. Contractor employees found not completing training with their CAC and only using the CAC to access a facility or installation will have the CAC revoked and a DBIDS issued.

11.3.2.10 The CAC shall not be amended, modified, or overprinted by any means.

No stickers or other adhesive materials are to be placed on either side of the CAC. Holes shall not be punched into the CAC. The chip or laminate shall not be removed from the CAC.

11.3.2.11 Reverification of a CAC is required every six months by the TA IAW HillAFBI 16-1405. As prescribed in AFFARS 5342.490-2, para (b)(1), contractors shall provide a listing of personnel who require a CAC to the contracting officer. Contractor supervisor/s and COR will notify the TA when a contractor employee no longer requires a CAC or has been removed from service and will return all issued credentials.

11.3.2.12 Contractors issued a CAC must complete initial Cyber Awareness Challenge Training once CAC is issued and complete annual training on or before the annual training date. Contractors not completing training before required date will have their CACs revoked. When a contractor is found not using a CAC to access government networks and facilities on a regular basis the contractor will have the CAC revoked and a DBIDS issued.

11.3.2.13 The contractor shall provide written justification as to why controlled/restricted area access is needed and must include for each person: employee’s First, MI, Last name, current CAC or DBIDS ID number, Height, Weight, Eye Color, Hair Color, contract number with expiration date, date of last completed training and areas needing access to the issuing SM to complete an AF Form 2586.

11.3.2.14 Controlled/Restricted area badge (CAB/RAB) requests shall be requested through the COR and completed by the group SM, who completes an AF Form 2586, Unescorted Entry Authorization Certificate, for each employee requiring entry into controlled/restricted areas. The contractor employee shall hand carry the AF Form 2586 to Security Forces (Hill AFB, building 430). The AF Form 2586 will be returned to the issuing SM for accountability and before receiving a vindicator access card. NOTE: CAB/RABs will not be issued for the inconvenience of having to be escorted. Expiring cards will need to be reissued prior to expiration date and require at least a two-week notification from the contractor employee to allow for time to prepare a new Form 2586.

11.3.2.15 Contractor employees must meet the minimum background requirements prior to submitting for a CAB/RAB: Favorable Local File Check (LFC) located on a current Form 496, within the last cycle year, or a Form 2583, Request for Personal Security Action, within the last 30 days; have a current background investigation; or current security clearance verifiable through the Defense Information Security System (DISS) or subsequent system.

11.3.2.16 While in any Controlled/Restricted Areas, contractor employees shall display the CAB/RAB, in a company issued lanyard or badge holder, between the shoulders and above the waist in front of the body whenever inside an identified restricted or controlled area. NOTE:

When outside any restricted/controlled area the CAB will be placed out of sight.

11.3.2.17 Contractor employees requesting unescorted access into a controlled area will have a valid DBIDS or CAC card prior to receiving a Form 1199, Controlled/Restricted Area Badge.

11.3.2.18 The contractor shall complete, initially and annually, Security Education and Motivation Phases I and II training prior to submitting an AF Form 2586 and any additional required training, based on access requirements. If the contractor has a CAC and access to AIS they will be loaded into the group training system for the initial and annual training. Those issued a DBIDS will schedule a time with the Group SM to complete the training and testing requirements initially and annually thereafter and should expect at least two (2) hours for completion.

11.3.2.19 As required, the contractor employee shall also obtain a Building ID and/or vindicator access card from the appropriate Building Facility Manager or SM. Access to controlled/restricted areas will not be granted without a CAB/RAB badge and proper authorization for required areas. Some organizations require additional security measures and employees must meet those prior to gaining access.

11.3.2.20 The contractor shall establish and implement methods of making sure that all keys, vindicator cards, and building badges issued by the Government are not lost, misplaced, or used by unauthorized persons.

11.3.2.21 The contractor shall not duplicate any keys, vindicator cards or credentials issued by the Government.

11.3.2.22 The contractor shall immediately report the occurrence of a lost key to the appropriate building Facility Manager, and vindicator cards and building badges to the appropriate SM.

11.3.2.23 The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the SM. Contractors will not share a vindicator and pin number to gain accesses.

11.3.2.24 Lost/stolen badges shall be reported to the issuing Group SM within one working day of loss.