SOW B476.docx

Title: Naval Medical Research Unit EURAFCENT Furnish Office Space Location: NAS II Sigonella B476

1. Introduction

1.1. This document describes the requirements for the procurement of office design, furniture, delivery, installation, and, where applicable, removal and disposal of existing furniture at NAS II Sigonella B476 for Naval Medical Research Unit EURAFCENT (NAMRU EURAFCENT). NAMRU EURAFCENT requires the design of offices to ensure consistent quality and functionality of furniture installations, in line with operational needs and security requirements. NAMRU EURAFCENT is currently occupying the space, which remains in the original plan used by the previous command, to include furnishing and design. NAMRU EURAFCENT possesses different manning and workspace requirements that new office furnishing and workspace design are essential to provide functional, mission-ready workstations and infrastructure that enable full command capability.

2. Scope of Work

2.1. The Contractor shall provide all necessary labor, materials, equipment, and services to fulfill the requirements included in this Statement of Work (SOW). The specified areas include 24 general workstations, reception area, one break room area, and one Training Classroom/Conference Room.

3. Requirements by Area

3.1. B476 General Office Space. The Contractor shall design and furnish the Ground Level East area of B476 as stated in Appendix A. The general office space must have new workstations that can always accommodate 20 people in general workstation clusters, a 2-person executive reception desk and waiting area. The expected workstations are described in Appendix B. Existing curtains must be removed and replaced with temperature-controlled rolling curtains as defined in 3.7. Removal and disposal of existing furniture is required for this area.

3.2 B476 Break Room Space. The contractor shall design and furnish the Ground Level East area of B476 as identified in Appendix A. The space must have new storage and counterspace described in Appendix C. Additionally, the space requires removal and replacement for modular tables stated in SOW Appendix D. Additionally, two new modular tables with wheels are required for easy arrangement that can seat eight people. Removal of blue panels, tables, and existing storage furniture only is required. No new chairs are needed.

3.3 B476 Hybrid Training Classroom/Conference Room. The objective of this area is to accommodate All Hands meetings, training, and serve as visitor’s office space. The hybrid room shall be designed and furnished as described in the SOW Appendix A. The room must accommodate between 10-30 people and. The contractor shall furnish six conference room tables, and 30 stackable chairs. Sample furniture is listed in Appendix D. Removal and disposal of existing workstations ONLY is required for this area. Existing curtains must be removed and replaced with temperature-controlled rolling curtains as defined in 3.7.

3.4 B476 Science Workspace. The contractor shall design and furnish the Ground Level East area of B476 as stated in SOW Appendix A. Four new workstations must be delivered and installed. The workstations shall be the same desks selected for the general workstations but arranged as two 2-persons seated along the wall with windows. The workstations are further defined in Appendix B Additionally, two non-permanent ground-to top collapsable partitions, preferably whiteboard and at least 7 ft tall, must be included around this area to ensure privacy. Existing curtains must be removed and replaced with temperature-controlled rolling curtains as defined in 3.7.

3.5 B476 Executive Reception Area. The contractor shall design and furnish an executive reception center that consists of two workstations within a horseshoe style counter. Waiting area chairs are required and must match new style. Removal and disposal of existing executive assistant desk is required only. Examples of preferred style are found in Appendix F.

3.6 Executive Offices and Conference room. The only requirement for these spaces is for the curtains. Existing curtains must be removed and replaced with temperature-controlled rolling curtains as defined in 3.7.

3.7 B476 Curtains. The Contractor shall replace blinds installed on the walls with heat protection/ privacy curtains as illustrated in Appendix E. Curtains are located along the North and South sides of the building as found in Appendix A. Removal and Disposal is required.

4. General Requirements

4.1. The following requirements apply to all furniture installations to ensure uniformity in design, form, and function throughout the entire building.

4.2. Electrical Requirements. The Contractor will not be required to install electrical conduit (this will be the responsibility of the customer); however, vendor will be required to ensure all workstations can connect all workstations to existing power outlets. All workstations requiring power will space for integrated or installed 220v/50hz UPS and extension cables. All cables or wiring used to connect workstations to existing power outlets shall use a cable management system which avoids obstruction of walkways and workspaces, and these systems should be out of view to the maximum extent practicable. Exposed cables and raceways cannot be placed in any walkways or common spaces.

4.3. Warranty. All delivered products and workmanship (installation) shall include a minimum two-year guarantee (legal guarantee) as a protection against faulty goods and services. Any defects identified within this two-year period shall be remedied within 30 business days at no additional cost to the Government, unless the Contractor can demonstrate the defect or issue was caused by Government negligence. Allowable remedies include the complete repair or replacement of the faulty goods or services which must be inspected and accepted by the Contracting Officer or COR within 7 business days from the date of notification to the Government that the remedy has been completed and is ready for inspection/acceptance.

5. Standards and Compliance

5.1. All designs and furnishings shall comply with the requirements stated within this SOW. Workstation minimum requirements were planned and derived from the current Facilities Criteria (FC) 2-000-05N, Series 600 which may be referenced for informational purposes. All disposal of existing furniture shall comply with local and Spanish law.

6. Working Hours and Site Requirements

6.1. Standard working hours within the 476 building are from 0700 to 1600, Monday through Friday, excluding U.S. federal holidays and unexpected closures. The Contractor will have access to the building and shall perform all work during these days and times.

6.2. Limited storage or a laydown area on-site is available for furniture and tools. While not enforcing a strict "just-in-time" delivery model, the Contractor must make every effort to minimize the quantity of items stored internally at any given time. This includes efficient scheduling, proactive staging in external storage, and prompt removal of packaging materials. External storage locations are available on-site and the Contractor is required to utilize these locations to stage furniture and materials before installation.

6.3. The Contractor is responsible for removing all old furniture, packaging materials from the new furniture, and any other project-related debris and materials generated during the project. The Contractor shall leave all included rooms in "broom-clean" condition upon completion of work. The Contractor may temporarily stage bulk waste externally within a designated area, coordinated with the Director for Administration and Building Manager, but all waste, equipment, and materials must be completely removed from NAS Sigonella within 2 business days of work completion, or by the project completion date, whichever is sooner. All disposal and recycling activities must comply with all applicable local Italian laws and regulations.

6.4 The contractor is required to perform work in separate phases to ensure the command can continue normal, or minimally modified operations. The contractor shall work with the command to ensure any necessary personnel are relocated before continuing the work under this contract

7. Escort and Security Requirements

7.1. The Contractor must submit a list of all personnel entering the facility prior to the start of work. The Contractor shall also complete and submit Base Access Packets for all Contractor employees and subcontractors who will be performing work under this contract at NAS II Sigonella. Instructions for Base Access will be provided after award.

7.2. U.S. Government escorts will be provided and are required during work in secure areas. The Contractor should account for an approximate time loss of 20% due to security protocols and delays, and obtaining Base Access can take up to 6 weeks from Base Access Packet submission to the U.S. Government after contract award.

8. Deliverables & Responsibilities

8.1. The Contractor shall submit the following items to the COR and Contracting Officer via email within 10 business days after contract award:

8.1.1. Detailed project schedule and timeline with specific dates for Base Access Packet submission, delivery of equipment and furniture, installation of furniture, and cleaning/debris removal. No deviations or changes are authorized to the overall number of days or contract price.

8.1.2. Sample finishes and stylings (if any) for U.S. Government review and selection. Any samples provided for U.S. Government review and selection must have been included and priced in the quote selected for contract award. No price adjustments are authorized for different or upgraded finishes/samples, and no substitutions of products/furniture are authorized.

8.2. The COR shall respond via email to the Contractor and Contracting Officer within 5 business days after receiving receipt of the items above approving or rejecting the project schedule, notifying the Contractor of any styling/finish selections made for the furniture, and providing instructions for Base Access Packet submission. The COR may request changes to the specific days in the submitted project schedule based on building access and availability, but the COR may not request or approve any changes to the overall number of days for project completion listed in the contract.

8.2.1. The Contractor shall submit a revised project schedule within 2 business days, if requested, and the COR shall respond with their approval or rejection within 2 business days. If the schedule is rejected again, each party shall have 1 business day to submit and approve/reject the updated schedule until approved.

8.2.2. The Contractor may contact the COR for assistance with obtaining Base Access.

8.3. If during contract performance, U.S. Government mission requirements or other forms of official business will prevent the Contractor from performing work in accordance with their approved project schedule for more than 24 hours, the COR must notify the Contractor and Contracting Officer immediately. The Contracting Officer may authorize a time extension (additional days) for the affected Phase via contract modification. Only the Contracting Officer has the authority to approve changes that affect price, schedule (overall number of days allowed to complete work), or any other terms and conditions of this contract. All changes shall be negotiated and signed by both the Contractor and Contracting Officer in accordance with FAR clause 52.212-4(d).

9.0 Acronyms & Definitions

Business Day means Monday through Friday 07:30 CET to 16:00 CET excluding U.S. Federal Holidays and Public Holidays recognized in NAS Sigonella Italy.

Broom-clean conditions means all visible project debris, materials, and trash created or used by the Contractor during performance under this contract are removed from the premises. Hard-surfaced floors are to be swept, and carpets are to be vacuumed of all loose and noticeable debris.

CLIN – Contract Line Item Number

Contracting Officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer’s Representative (COR) means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

FAR – Federal Acquisition Regulation

FC – Facilities Criteria

NSF/PN - Net Square Feet per Person

WST – Workstation Type

Appendix A

B476 Workspace Design Plan

Image 1. Current Layout

Image 2. Sample Design Plan

Appendix B

General Workspace Typical Workstation

· Modular workstation desks are configured for four (4) users in a cluster layout in the General population area.

· Individual L-shaped desks shall be connected as two (2) desks facing each other, mirrored on the opposite side to accommodate a total of four (4) workstations. The combined four workstations will create a “cluster”

· Each individual workstation shall include:

· A rectangular work surface suitable for a computer with dual monitors and general office work

· An under desk mobile pedestal running vertically to the main horizontal work desk. Include lockable drawers and cabinets for storage.

· Vertical privacy divided panel between the two desks facing each other to create visual separation between the two users for a semi-cubicle effect.

· Provide integrated cable management to accommodate computers monitors, and other office equipment

· Finishes, colors, and materials shall be commercial-grade and white

· No chairs are needed.

· Five (5) full clusters are needed for the general population area

· 2 workstations, capable of seating two people each, are needed for the science department. The long end of the table should be along the wall.

Image 1. Current workstations in General workspace

Image 2. Current workstations in science area

Image 3. Sample furniture design

Appendix C Storage Furniture for Break Room and Science Area

· Break Room

· New storage shall be a combination of pantry style, and counter level along the Southern wall.

· The entire wall can be used as storage and should maximize the number of cabinets that can fit.

· Space should be available for a microwave near an outlet

Image 1. Current storage in break room

Image 2. Sample Storage for break room.

· Science Area

· Storage cabinets should be installed along the West wall to the maximum extent possible

· Cabinets shall have doors to close in order to reduce the appearance of clutter

· Cabinets should be equipped with locks

· Cabinets shall have built-in shelves

Image 3. Current storage in science room.

Image 4. Sample Storage for Science area.

Appendix D Tables and Chairs for Break Room and Hybrid Room

· This Hybrid Room will require six (6) new modular tables.

· Must be equipped with wheels for easy rearrangement.

· These tables should sit between two and three individuals on one side; length will depend on options available and space available in room.

· The break room will require two (2) new modular tables which will maximize the amount of space available to seat eight to ten individuals.

· Must be equipped with wheels for easy rearrangement.

· Length will depend on options available and space available in room. tables equipped with wheels for easy rearrangement.

· When all six tables are combined, it should seat around 16 people.

· 30 chairs will be required.

· Chairs should neatly fit with the table and compliment the style chosed

· Lightweight and stackable

Image 1. Current Furniture in Hybrid Room

Image 2. Current Break Room Table

Image 3. Sample Hybrid Room and Break room new design

Image set 4. Sample chairs

Appendix E Curtains

· Existing curtains, where installed shall be removed.

· New curtains will offer privacy and temperature control

· New curtains shall fit appropriately in each window well to maximize coverage.

· Curtains should be able to fully open and fully close.

· Although rolling style is preferred, utilize the appropriate style, as necessary, ensuring a professional appearance.

Image set 1. Current furniture

Image 2. Sample New Curtains

Appendix F Executive Reception Executive Reception Example Workstation

· One large executive reception counter that can seat two individuals

· Each individual work zone must have enough space for two monitors

· A lower-level work area should be used as the primary workspace, and a higher-level counter will be attached.

· Cabinet on wheels with 3 lockable drawers

· storage cabinets with lock

· Cable management system

· Guest executive chair (in front of desk)

· The desk should be placed conveniently near executive suites, while also reacing necessary power supply from wall.

· Entry and exit walkway behind the desk, securing any loose cords.

· Finishes, colors, and materials shall be commercial-grade and white Image 1. Current Furniture

Image set 2. Sample New Workstation.

· Seating

· 2 chairs shall be furnished near the reception area.

· Seating shall compliment new design Image 3. Sample executive waiting area seating.

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